Equipment, Parts, Supplies, and Services - Student Nutrition
| Location: | Texas |
|---|---|
| Posted: | Feb 15, 2026 |
| Due: | Mar 24, 2026 |
| Agency: | Galena Park ISD |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 26-008 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposal |
| Status | Issued |
| Number | RFP 26-008 (Equipment, Parts, Supplies, and Services - Student Nutrition) |
| Issue Date & Time | 2/15/2026 10:00:00 AM (CT) |
| Close Date & Time | 3/24/2026 02:00:00 PM (CT) |
| Question Cut Off Date | 3/17/2026 02:00:00 PM (CT) |
| Notes |
Galena Park Independent School District (“GPISD” or “the “District”) is soliciting proposals for
RFP
26-008 Student Nutrition Services Equipment, Parts, Supplies, and Services
.
Details are more fully set out in the Request for Proposals (“RFP”). The submission deadline will be
Tuesday
, March 24, 2026 at 2:00 PM
CST at the GPISD Admin Building, Purchasing Department, located at 14705 Woodforest Blvd., Houston, TX 77015.
Additional information may be obtained at GPISD eBid system https://galenaparkisd.ionwave.net/Login.aspx or by contacting the Purchasing Department at our website: https://www.galenaparkisd.com/departments/purchasing
Galena Park ISD reserves the right to reject any or all proposals. |
| Name | Michele Taylor |
| Address |
Galena Park ISD
14705 Woodforest Blvd. Houston, TX 77015 USA |
| Phone | (832) 386-1016 |
| Fax | (832) 386-1428 |
| purchasing@galenaparkisd.com |
Bid Documents
| Document name | Format | ||
|
|||
|
Bid Invitation
|
Acrobat / PDF | BINVAVL | 9019463 |
Bid Attachments
| File Name | Description | File Size | ||
|
||||
|
Form W-9 March 2024 Fillable.pdf
|
W-9 | 137 KB | 336384 | 6187425 |
|
Form 1295 Instructions and Sample.pdf
|
Form 1295 Instructions and Sample | 347 KB | 336384 | 7104853 |
|
Texas and Federal Certification Form 2025.pdf
|
Texas and Federal Certification Form | 242 KB | 336384 | 7197740 |
|
CIQ Fillable with Instructions.pdf
|
Conflict Of Interest Questionnaire | 445 KB | 336384 | 7104842 |
|
Certification of Criminal History Record.pdf
|
Certification of Criminal History Record | 656 KB | 336384 | 4545362 |
|
Combined Affidavit and DEI-COI for Educational Entities.pdf
|
Addendum DEI & COI | 496 KB | 336384 | 7104901 |
|
GPISD Reference Form.pdf
|
GPISD Reference Form | 102 KB | 336384 | 7104863 |
|
GPISD Map.pdf
|
GPISD Map | 996 KB | 336384 | 6187439 |
|
2025-2026Calendar5202025rev.pdf
|
2025-2026 School District Calendar | 130 KB | 336384 | 7104859 |
Attachment Preview
RFP 26-008
Equipment, Parts, Supplies, and Services - Student Nutrition
Issue Date: 2/15/2026
Questions Deadline: 3/17/2026 02:00 PM (CT)
Response Deadline: 3/24/2026 02:00 PM (CT)
Purchasing
Contact Information
Contact: Michele Taylor
Address: Student Nutrition Buyer
Galena Park ISD
14705 Woodforest Blvd.
Houston, TX 77015
Phone: (832) 386-1016
Fax: (832) 386-1428
Email: purchasing@galenaparkisd.com
Page 1 of 31 pages
Deadline: 3/24/2026 02:00 PM (CT)
RFP 26-008
Event Information
Number:
RFP 26-008
Title:
Equipment, Parts, Supplies, and Services - Student Nutrition
Type:
Request for Proposal
Issue Date:
2/15/2026
Question Deadline: 3/17/2026 02:00 PM (CT)
Response Deadline: 3/24/2026 02:00 PM (CT)
Notes:
Galena Park Independent School District (“GPISD” or “the “District”) is soliciting
proposals for RFP 26-008 Student Nutrition Services Equipment, Parts,
Supplies, and Services. Details are more fully set out in the Request for Proposals
(“RFP”). The submission deadline will be Tuesday, March 24, 2026 at 2:00 PM
CST at the GPISD Admin Building, Purchasing Department, located at 14705
Woodforest Blvd., Houston, TX 77015.
Additional information may be obtained at GPISD eBid system
https://galenaparkisd.ionwave.net/Login.aspx or by contacting the Purchasing
Department at our website: https://www.galenaparkisd.com/departments/purchasing
Galena Park ISD reserves the right to reject any or all proposals.
Ship To Information
Address: Warehouse
Administration Building
Galena Park ISD
14705 Woodforest Blvd.
Houston, TX 77015
Phone: (832) 386-1006
Bid Activities
Advertisement 1
1st Advertisement
Advertisement 2
2nd Advertisement
Last day for Questions
Last day for Questions
Deadline Submission
Deadline for submission.
Award Date
Award Date
Billing Information
Address: Accounts Payable
Galena Park ISD
14705 Woodforest Blvd.
Houston, TX 77015
Phone: (832) 386-1025
Fax: (832) 386-1428
Email: accounts_payable@galenaparkisd.co
m
2/15/2026 10:00:00 AM (CT)
2/22/2026 10:00:00 AM (CT)
3/17/2026 2:00:00 PM (CT)
3/24/2026 2:00:00 PM (CT)
5/4/2026
Page 2 of 31 pages
Deadline: 3/24/2026 02:00 PM (CT)
RFP 26-008
Bid Attachments
Form W-9 March 2024 Fillable.pdf
W-9
Form 1295 Instructions and Sample.pdf
Form 1295 Instructions and Sample
Texas and Federal Certification Form 2025.pdf
Texas and Federal Certification Form
CIQ Fillable with Instructions.pdf
Conflict Of Interest Questionnaire
Certification of Criminal History Record.pdf
Certification of Criminal History Record
Combined Affidavit and DEI-COI for Educational Entities.pdf
Addendum DEI & COI
GPISD Reference Form.pdf
GPISD Reference Form
GPISD Map.pdf
GPISD Map
2025-2026Calendar5202025rev.pdf
2025-2026 School District Calendar
Download
Download
Download
Download
Download
Download
Download
Download
Download
Requested Attachments
W-9
(Attachment required)
Please complete and upload.
Form 1295 - Certificate of Interested Parties
(Attachment required)
Please upload Form 1295 - See Form 1295 Instructions & Sample in Attachments
Certification of Criminal History Record
(Attachment required)
Please download the Certification of Criminal History Record Forms from the "Attachments" tab, complete and upload
your signed document here.
Conflict of Interest Form
(Attachment required)
Please complete and upload.
Texas and Federal Certifications
(Attachment required)
Please complete and upload.
Reference
(Attachment required)
Please complete and upload.
Addendum DEI & COI
(Attachment required)
Please complete and upload.
Pricing List / Catalog
Page 3 of 31 pages
Deadline: 3/24/2026 02:00 PM (CT)
RFP 26-008
Bid Attributes
1 Introduction
There are attributes, including this one, associated with this proposal. Some are notes and require no response,
but most have a required response. **Please select each page on the right-hand side of the blue bar below (at the
bottom of this list of attributes) in order to view the next page of Bid Attributes**
2 Submission Response
Galena Park ISD prefers responses to be submitted online via our electronic system. Submissions may be
submitted manually. Manual submissions must be delivered to the Purchasing Department, in a sealed envelope by
the close date and time stated in this bid event. No fax or email submissions will be accepted. Only one format is
needed. Manual submission shall consist of one (1) original hard copy and one (1) electronic flash drive. For any
questions, please contact the Purchasing Department at purchasing@galenaparkisd.com.
3 Communications Statement
Contact between vendors and Galena Park ISD personnel during the proposal process or evaluation process is
prohibited. Any attempt by vendors during the proposal process to contact district personnel may result in
disqualification. All communication shall go through the Purchasing Department during this competitive process. All
questions received and the corresponding answers will be distributed to all bidders. No verbal responses will be
provided. The deadline for questions about this proposal is stated in the Bid Activities and the district will not
respond to questions after this time and date. Response to questions will be posted in the form of an addendum to
this proposal. The vendors will be responsible for checking the website for any posted addenda.
4 Attachments Required
Be sure to upload all required documents and forms to the "Response Attachments" tab of this bid event.
5 Proposal Opening
Any proposal received later than the specified time, whether delivered in person or by any other method shall be
disqualified. Any questions pertaining to the proposal procedures should be addressed to the Purchasing
Department at purchasing@galenaparkisd.com. If the District office location where bids/proposals are to be
submitted is closed due to inclement weather, natural disaster, or for any other cause including if the electronic bid
system is unavailable on the due date, the deadline for submission shall be extended until the next District business
day, unless the bidder is otherwise notified by the District. The time of day for submission shall remain the same.
6 PART 1.0 - NOTICE OF INTENTION
The Purchasing Department of Galena Park Independent School District (“GPISD” or the “District”) is conducting
this procurement to establisha comprehensive contract for the ongoing purchase of kitchen equipment parts,
refrigeration parts, supplies, and services necessary to maintain and support the Student Nutrition Services
Department's daily kitchen operations across all district campuses throughout the school year. The Initial Term of
the prospective contract is a period of one (1) year. The District may elect, with mutual agreement of the awarded
vendor, to extend any contract awarded pursuant to this procurement solicitation for up to three (3) additional one-
year terms (individually, a “Renewal Term”). The maximum duration of any contract resulting from this procurement
is a total of four (4) years, running from the date of execution of the contract by the authorized representative of the
District. No contract shall be executed until it has been reviewed and approved by the Board of Trustees of the
District (“Board”) in a duly called and posted meeting of the Board. This contract can be accessed on an “as
needed” basis from a list of contracts that have been competitively bid and awarded with qualified, high
performance vendors based on the selection criteria set forth herein. Proposers are requested to submit a
proposal offering their total line of available products and services that are commonly purchased by government
entities, school districts and other public, not-for-profit agencies and organizations.
Product(s) considered for award shall equal or exceed the technical, environmental and performance standards
and specifications as defined within this RFP and further described in the scope and specification section.
The good(s) or service(s) to be purchased under the awarded contract, if any, may be of indefinite delivery and
indefinite quantity (IDIQ).
7 PART 2.0 – PROPOSAL REQUIREMENTS
Page 4 of 31 pages
Deadline: 3/24/2026 02:00 PM (CT)
RFP 26-008
Please read carefully this entire proposal document and specifications. Complete all forms and submit your bid with
all appropriate attachments.
2.1 Request for Proposals (RFP) Documents
GPISD Purchasing Department documents are made available online via the Purchasing Department’s public
website (http://www.galenaparkisd.com/departments/purchasing/) to anyone who wishes to submit a proposal.
However, it is the responsibility of the proposer submitting a proposal to make certain that the GPISD Purchasing
Department has the appropriate company name, authorized representatives, and contact information on file for the
purpose of receiving notices, changes, addenda or other critical information.
2.2 Tentative Time Table
GPISD anticipates following the timetable listed below for this job:
Item Activity
1 1st Advertisement
2 2nd Advertisement
3 Pre-Proposal Meeting
4 Addenda (if any)
5
Deadline for submission of proposals (See Part 4 - Instruction to Proposers
for detailed submission requirements)
6 Extended Deadline (if any)
7 Award Date
The table above is only an estimate and may vary.
Tentative - Pending Board Approval Date:
Initial Contract Period: May 2026 - April 2027;
Renewal 1 (Optional): May 2027 - April 2028;
Renewal 2 (Optional): May 2028 - April 2029;
Renewal 3 (Optional): May 2029 - April 3030
Date & Time
February 15, 2026
February 22, 2026
NA
as needed
March 24, 2026
as needed
May 4, 2026
2.3 Procurement Method
GPISD is utilizing the Request for Proposals (RFP) method of procurement in accordance with Texas Education
Code Section 44.031(3) Purchasing Contracts, Request for Proposals for services other than construction
services.
For information regarding the proposal process, contact the GPISD Purchasing Department Buyer at (832) 386-
1223.
2.4 Requirements for Return of Proposal Responses
Respondents must submit proposals by March 24, 2026, by the established deadline (Tuesday at 2:00 PM CST).
Please refer to the “Instructions to Proposers” section to ensure that you submit all required information.
The GPISD eBid System does not accept responses after the due date and time. Please note that if you begin
responding to the bid request and do not click “submit” by the time the RFP is scheduled to close, your bid will not
have been submitted.
2.5 Pre-Proposal Conference
A pre-proposal conference was not conducted for this solicitation.
2.6 Rights Reserved by GPISD and Restrictions on RFP Process
Page 5 of 31 pages
Deadline: 3/24/2026 02:00 PM (CT)
RFP 26-008
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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