Janitorial Services at the Diamond Bar Headquarters

Location:	California
Posted:	Aug 7, 2026
Due:	Sep 22, 2026
Agency:	South Coast Air Quality Management District
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	P2027-01
Publication URL:	To access bid details, please log in.

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SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

REQUEST FOR PROPOSALS

JANITORIAL SERVICES AT THE DIAMOND BAR

HEADQUARTERS

P2027-01

South Coast Air Quality Management District (South Coast AQMD) requests proposals for the

following purpose according to terms and conditions attached. In the preparation of this Request

for Proposals (RFP) the words "Proposer," "Contractor," "Consultant," “Bidder” and “Firm” are

used interchangeably.

PURPOSE

The purpose of this Request for Proposals (RFP) is to solicit proposals from qualified contractors

interested in providing janitorial services at South Coast AQMD headquarters located at 21865

Copley Drive, Diamond Bar, CA 91765.

INDEX

The following are contained in this RFP:

Section I

Section II

Section III

Section IV

Section V

Section VI

Section VII

Section VIII

Section IX

Section X

Section XI

Section XII

Background Information

Contact Person

Schedule of Events

Participation in the Procurement Process

Statement of Work/Schedule of Deliverables

Required Qualifications

Proposal Submittal

Proposal Submission

Proposal Evaluation/Contractor Selection

Cost Proposal

References

Sample Contract

Attachment A

Attachment B

Attachment C

Attachment D

Participation in the Procurement Process

Certifications and Representations

Statement of Work

Facility Information

SECTION I:

BACKGROUND INFORMATION

South Coast AQMD is a regional governmental agency responsible for meeting air quality health

standards in Orange County, and the urban portions of Los Angeles, Riverside and San

Bernardino Counties.

The object of this RFP is to obtain proposals for janitorial services for South Coast AQMD’s

headquarters in Diamond Bar, California. The proposer, having carefully examined South Coast

AQMD’s specifications attached hereto, proposes and agrees to furnish all necessary labor,

materials, tools, equipment, and any other incidentals necessary to provide janitorial service in

strict conformity to South Coast AQMD’s specifications.

Page 1 of 52

P2027-01

SECTION II:

CONTACT PERSON

Questions regarding the content or intent of this RFP or on procedural matters should be

addressed to:

Administrative:

Procurement Unit

South Coast Air Quality

Management District

21865 Copley Drive

Diamond Bar, CA 91765

909-396-3520

Technical:

Yubin Seo, Facilities Services Technician

South Coast Air Quality Management

District

21865 Copley Drive

Diamond Bar, CA 91765

909-396-2051

yseo@aqmd.gov

Technical:

Victoria Leung, Business Services

Manager

South Coast Air Quality Management

District

21865 Copley Drive

Diamond Bar, CA 91765

909-396-3027

vleung@aqmd.gov

SECTION III: SCHEDULE OF EVENTS

DATE

August 7, 2026

September 8, 2026, 10:00 a.m.

September 22, 2026

September 22 – October 2, 2026

December 4, 2026

EVENT

RFP Released

Mandatory Zoom Bidder’s Conference*

Proposals Due to South Coast AQMD - No

Later Than 2:00 p.m.

Proposal Evaluation

Governing Board Approval

Please note that South Coast AQMD is closed on Monday and cannot receive bid submittals

accordingly.

*MANDATORY ZOOM BIDDER’S CONFERENCE

A bidder’s conference will be held on:

Date: September 8, 2026

Time: 10:00 a.m.

Participation in the Zoom bidder’s conference is mandatory. Questions may be asked and

answered at that time. Additional information or amendments may also be provided. Those

interested in participating will need to contact Jacqueline Gonzalez at jgonzalez1@aqmd.gov

no later than September 4, 2026, at 5:00 p.m. for the Zoom ID/link.

Proposals will not be accepted from business(es) that do not send an authorized

representative to the mandatory Zoom bidder’s conference.

An OPTIONAL walkthrough may be requested for those who are interested. Please contact

Jacqueline Gonzalez at jgonzalez1@aqmd.gov to set up an in-person walkthrough after the

Zoom Bidder’s Conference on September 8, 2026.

SECTION IV: PARTICIPATION IN THE PROCUREMENT PROCESS

It is the policy of South Coast AQMD to ensure that all businesses including minority business

enterprises, women business enterprises, disabled veteran business enterprises and small

businesses have a fair and equitable opportunity to compete for and participate in South Coast

AQMD contracts. Attachment A to this RFP contains definitions and further information.

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P2027-01

SECTION V: STATEMENT OF WORK/SCHEDULE OF DELIVERABLES

A. Statement of Work

(See ATTACHMENT C)

B. Schedule of Deliverables

This RFP is to solicit proposal for providing janitorial services as specified during a 42-month

term, beginning December 31, 2026 and ending June 30, 2030.

SECTION VI: REQUIRED QUALIFICATIONS

A. South Coast AQMD will enter into a contract with a prime contractor only. Should the

prime contractor substitute a subcontractor for any of the responsibilities or obligations

covered under the janitorial service contract without the prior written approval of South

Coast AQMD, such substitution without South Coast AQMD’s consent will be grounds for

termination of the prime contract.

B. South Coast AQMD requires all janitorial staff to wear vendor-supplied uniforms or shirts

that identify them while working on South Coast AQMD premises. South Coast AQMD

requires the supervisor to have a vendor-supplied radio or cell phone at all times. Vendor

must furnish all the supplies and equipment necessary to perform the services outlined

in ATTACHMENT C – Statement of Work.

C. CONTRACTOR shall furnish copies of all appropriate licensing required to perform the

services described in this RFP.

D. CONTRACTOR shall furnish copies of all mandatory state training courses, such as

harassment training, upon request.

E. CONTRACTOR shall furnish evidence to South Coast AQMD of workers' compensation

insurance for each of its employees, in accordance with either California or other states’

applicable statutory requirements prior to commencement of any work on this Contract.

F. CONTRACTOR shall furnish evidence to South Coast AQMD of general liability

insurance with a limit of at least $1,000,000 per occurrence, and $2,000,000 in a general

aggregate prior to commencement of any work on this Contract. South Coast AQMD

shall be named as an additional insured on any such liability policy, and thirty (30) days

written notice prior to cancellation of any such insurance shall be given by

CONTRACTOR to South Coast AQMD.

G. CONTRACTOR shall furnish evidence to South Coast AQMD of automobile liability

insurance with limits of at least $100,000 per person and $300,000 per accident for bodily

injuries, and $50,000 in property damage, or $1,000,000 combined single limit for bodily

injury or property damage, prior to commencement of any work on this Contract. South

Coast AQMD shall be named as an additional insured on any such liability policy, and

thirty (30) days written notice prior to cancellation of any such insurance shall be given

by CONTRACTOR to South Coast AQMD.

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P2027-01

SECTION VII: PROPOSAL SUBMITTAL REQUIREMENTS

Submitted proposals must follow the format outlined below and all requested information must be

supplied. Failure to submit proposals in the required format will result in elimination from proposal

evaluation. South Coast AQMD may modify the RFP or issue supplementary information or

guidelines during the proposal preparation period prior to the due date. Please check our website

for updates (http://www.aqmd.gov/grants-bids). The cost for developing the proposal is the

responsibility of the Contractor and shall not be chargeable to South Coast AQMD.

Each proposal must be submitted in three separate volumes:

• Volume I - Technical Proposal

• Volume II - Cost Proposal

• Volume III - Certifications and Representations included in Attachment B to this RFP,

must be completed and executed by an authorized official of the Contractor.

A separate cover letter, including the name, address, and telephone number of the contractor,

and signed by the person or persons authorized to represent the Firm should accompany the

proposal submission. Firm contact information as follows should also be included in the cover

letter:

• Address and telephone number of office in, or nearest to, Diamond Bar, California.

• Name and title of Firm's representative designated as contact.

A separate Table of Contents should be provided for Volumes I and II.

VOLUME I – TECHNICAL PROPOSAL

DO NOT INCLUDE ANY COST INFORMATION IN THE TECHNICAL VOLUME

Summary (Section A) - State overall approach to meeting the objectives and satisfying

the scope of work to be performed, the sequence of activities, and a description of

methodology or techniques to be used.

Program Schedule (Section B) - Provide projected milestones or benchmarks for

completing the project (to include reports) within the total time allowed.

Project Organization (Section C) - Describe the proposed management structure,

program monitoring procedures, and organization of the proposed team. Provide a

statement detailing your approach to the project, specifically address the Firm’s ability

and willingness to commit and maintain staffing to successfully complete the project on

the proposed schedule.

Qualifications (Section D) - Describe the technical capabilities of the Firm. Provide

references of other similar studies or projects performed during the last five years

demonstrating ability to successfully complete the work. Include contact name, title, and

telephone number for any references listed. Provide a statement of your Firm's

background and related experience in performing similar services for other governmental

organizations.

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P2027-01

Assigned Personnel (Section E) - Provide the following information about the staff to be

assigned to this project:

1. List all key personnel assigned to the project by level, name, and location. Provide

a resume or similar statement describing the background, qualifications and

experience of the lead person and all persons assigned to the project. Substitution

of project manager or lead personnel will not be permitted without prior written

approval of South Coast AQMD.

2. Provide a spreadsheet of the labor hours proposed for each labor category at the

task level.

3. Provide a statement indicating whether or not 90% of the work will be performed

within the geographical boundaries of South Coast AQMD.

4. Provide a statement of education and training programs provided to, or required of,

the staff identified for participation in the project, particularly with reference to

management consulting, governmental practices and procedures, and technical

matters.

5. Provide a summary of your Firm’s general qualifications to meet required

qualifications and fulfill statement of work, including additional Firm personnel and

resources beyond those who may be assigned to the project.

Subcontractors (Section F) - This project may require expertise in multiple technical

areas. List any subcontractors that will be used, identifying functions to be performed by

them, their related qualifications and experience and the total number of hours or

percentage of time they will spend on the project.

Conflict of Interest (Section G) - Address possible conflicts of interest with other clients

affected by actions performed by the Firm on behalf of South Coast AQMD. South Coast

AQMD recognizes that prospective Contractors may be performing similar projects for

other clients. Include a complete list of such clients for the past three (3) years with the

type of work performed and the total number of years performing such tasks for each

client. Although the Proposer will not be automatically disqualified by reason of work

performed for such clients, South Coast AQMD reserves the right to consider the nature

and extent of such work in evaluating the proposal.

Additional Data (Section H) - Provide other essential data that may assist in the

evaluation of this proposal.

VOLUME II - COST PROPOSAL

Name and Address - The Cost Proposal must list the name and complete address of the

Proposer in the upper left-hand corner.

Cost Proposal – South Coast AQMD anticipates awarding a time and materials contract.

Cost information must be provided as listed below

1. Detail must be provided by the following categories:

A. Labor – The Cost Proposal must list the fully-burdened hourly rates and the total

number of hours estimated for each level of professional and administrative staff

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Title	Bidder's Conference	Closing Date	Contact Person	Document
P2027-01	Janitorial Services at the Diamond Bar Headquarters	Mandatory Zoom Bidder’s Conference 9/8/26 10:00 AM	9/22/2026 02:00 PM	Vickie Leung (909) 396-3027 Yubin Seo (909) 396-2051	P2027-01

Janitorial Services at the Diamond Bar Headquarters

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See also