Request for Qualifications Cleveland & Roosevelt Stormwater Improvements & Thomas Street Stormwater Improvements

Village of Arlington Heights
33 South Arlington Heights Road
Arlington Heights, Illinois 60005
847-368-5000
www.vah.com
REQUEST FOR QUALIFICATIONS
ENGINEERING SERVICES FOR:
"CLEVELAND & ROOSEVELT STORMWATER IMPROVEMENTS" &
"THOMAS STREET STORMWATER IMPROVEMENTS"
Village of Arlington Heights, IL
Public Works & Engineering Department
The Village of Arlington Heights (Village) invites qualified professional engineering consulting firms
who have experience with grant funded stormwater and drainage projects to submit Statements
of Interest/Qualifications for Engineering Services to include: review of the drainage study to
confirm the project scope with Village staff; complete any necessary Phase 1 items such as
environmental clearances and easement requirements; Phase 2 design and preparation of
construction plans, specifications, and contract documents; Phase 3 permitting, bidding, and
construction engineering for the "Cleveland & Roosevelt Stormwater Improvements" project. The
selection of the consultant will follow the Village's Qualifications Based Selection (QBS) Policy, which
can be viewed here.
The Village of Arlington Heights (Village) also invites qualified professional engineering consulting
firms who have experience with stormwater and drainage project to submit Statements of
Interest/Qualifications for Engineering Services to prepare and obtain approval Preliminary
Engineering for the "Thomas Street Stormwater Improvements" project. The selection of the
consultant will follow the Village's Qualifications Based Selection (QBS) Policy, which can be viewed
here.
Each project will be evaluated and scored independently in accordance with the Village's established
selection criteria. The Village reserves the right to select a single consultant for both projects or to
select separate consultants for each project based on the results of the evaluation process and the
best interests of the Village.
BACKGROUND
The Village of Arlington Heights, Illinois is located in the northwest suburban area of Chicago. The
2020 census reflected a population of 77,676 residents, occupying a land area of approximately 16
square miles. The Village is a "home-rule" community as provided under the State of Illinois
Constitution. Arlington Heights consists primarily of single-family residents; however, the Village is
fortunate to also have a strong complement of business and industrial development.
PROJECT SCOPE
The Village is looking to retain a consultant/s for two separate projects.
Cleveland and Roosevelt Stormwater Improvements:

The project involves the removal of existing storm sewers and replacement with box culverts to
provide stormwater detention within the Village-owned roadway ROW and all other ancillary work
substantive to a storm sewer and drainage project and as required due to project specific conditions.
The neighborhood is bounded on the west by Dryden Place, on the south by Central Road, on the
east by McKinley Avenue, and on the north by Davis Street. Cost and solution-based analysis will be
critical.
A stormwater study dated March 2017 was prepared by CDM Smith, Inc. titled "Village of Arlington
Heights Combined Sewer Tributary Area Flood Study", and can be viewed here. Section 7 involves
the study of street ponding locations, one of which is discussed under 7.1.3 "Cleveland and Roosevelt
Avenues.". The selected consultant will be asked to review the drainage study to confirm the project
scope with Village staff, complete any necessary Phase 1 items such as environmental clearances
and easement requirements, develop Phase 2 design plans to achieve the objectives, obtain
necessary permits, and bid the project. Phase 3 engineering services will be negotiated separately
at a future date.
Thomas Street Stormwater Improvements:
The project involves a preliminary study to determine stormwater improvements within the Village-
owned roadway ROW and all other ancillary work substantive to a storm sewer and drainage project
and as required due to project specific conditions. The neighborhood is bounded on the west by
Chicago Avenue, on the south by Thomas Street, on the east by Yale Ave, and on the north by Maude
Avenue. Cost and solution-based analysis will be critical.
The Consultant shall prepare a preliminary engineering report evaluating existing drainage conditions
within the project area and identifying recommended improvements to provide feasible connection
points within the public right-of-way for private residential backyard drainage systems. The report
shall include an evaluation of existing infrastructure, potential connection locations, conceptual
improvement alternatives, and recommended solutions for implementation.
PROJECT FUNDING AND SCHEDULING
The Village intends to fund these projects using local funds. A construction schedule has not yet been
established and will be determined based on the availability and programming of future capital
improvement funds. As part of the project, the selected Consultant shall also identify and pursue
applicable grant and outside funding opportunities that may be available to support future project
phases and construction, as applicable.
The Village reserves the right to retain the selected Consultant for Phase 1, Phase 2, and Phase 3
engineering services, should the project move forward, subject to satisfactory performance, funding
availability, and Village approval.
MINIMUM SCOPE OF SERVICES
Cleveland and Roosevelt Stormwater Improvements:
The Consultant shall perform all work required by the contract under the direction of a
Professional Engineer registered in the State of Illinois.
The work shall be performed in strict accordance with the policies and procedures of the

Village of Arlington Heights (Village) and the Illinois Department of Transportation (IDOT)
The selected Consultant will be required to assist in the coordination of the project on
behalf of the Village, and all other project stakeholders.
The selected Consultant must attend, with Village staff, all appropriate meetings with other
agencies involved to ensure appropriate project coordination.
Attend and document agency coordination meetings based on the number of meetings
recommended by the Consultant.
Utility Coordination
Review the drainage study and confirm the project scope with Village staff; Complete any
necessary Phase 1 items such as environmental clearances and easement requirements.
The Consultant must include any necessary resubmittals or coordination necessary to
extend the design approval timeframe or environmental clearances if required by any/all
jurisdictional agencies.
Provide survey information for Phase 2 and provide any supplemental survey deemed
necessary by the Consultant.
Preparation of Phase 2 Preliminary and Final contract plans to include Plans, Specifications
and Estimates (PS&E), Pavement Design and Geometrics, Drainage Design, Maintenance
of Traffic, Erosion Control, Landscape Enhancements, and Estimates of Construction Cost
and Time. Include several review meetings with Public Works/Engineering staff.
Prepare a project summary for one Village Board meeting and one neighborhood
informational meeting. Conduct a formal presentation of the findings and
recommendations and design along with the construction costs and implementation
schedule. Visuals may be needed for possible group discussion.
Identify and assist with applying for all required permits.
Conduct a Pre-Construction meeting involving utilities, MWRD, etc.
Quality Control/Quality Assurance and Constructability Reviews.
Seek and apply for grant assistance and supplemental funding opportunities.
Thomas Street Stormwater Improvements:
The Consultant shall perform all work required by the contract under the direction of a
Professional Engineer registered in the State of Illinois.
The work shall be performed in strict accordance with the policies and procedures of the
Village of Arlington Heights (Village) and the Illinois Department of Transportation (IDOT)
The selected Consultant will be required to assist in the coordination of the project on behalf
of the Village, and all other project stakeholders.
The selected Consultant must attend, with Village staff, all appropriate meetings with other
agencies involved to ensure appropriate project coordination.
Attend and document agency coordination meetings based on the number of meetings
recommended by the Consultant.
Utility Coordination
Develop conceptual plans and evaluate potential design alternatives to determine the most

effective solution for addressing the drainage issue.
Provide survey information for a Preliminary Study and provide any supplemental survey
deemed necessary by the Consultant.
Prepare a project summary for one Village Board meeting and one neighborhood informational
meeting. Conduct a formal presentation of the findings and recommendations along with the
construction costs. Visuals may be needed for possible group discussion.
Quality Control/Quality Assurance and Constructability Reviews.
Seek grant assistance and supplemental funding opportunities.
SUBMITTAL REQUIREMENTS
Consultants may submit qualifications for both projects or for either project individually. Submittals
shall consist of concise written material and may include illustrations, exhibits, or other supporting
information as appropriate. Legibility, clarity, organization, and completeness of the submittal are
essential:
Cleveland and Roosevelt Stormwater Improvements:
A statement of project understanding describing the scope of the project and items that
may require special attention or detail.
The names and resumes of the proposed key personnel assigned to each project phase.
A list of a minimum of three Phase 2 grant funded local agency engineering projects on
which the proposed Project Manager has successfully managed. The local agency contact
should be listed.
A list of a minimum of three Phase 3 grant funded local agency engineering projects on
which the proposed Resident Engineer has successfully managed. The local agency contact
should be listed.
A fee-based proposal is NOT requested at this time. Any submittals that include any
information or reference to fees will be disqualified from review and consideration.
A list of sub-consultants, if any, who may be utilized on any of these projects.
Provide a conflict-of-interest disclosure statement using the IDOT BDE DISC 2 Template.
Provide a suspension and disbarment disclosure statement.
The submittal must be no more than 12 pages, excluding sample project sheets, photos
and resumes. Marketing brochures are not allowed.
Thomas Street Stormwater Improvements:
A statement of project understanding describing the scope of the project and items that
may require special attention or detail.
The names and resumes of the proposed key personnel assigned to each project phase.
A list of a minimum of three Preliminary Study drainage projects on which the proposed
Project Manager has successfully managed. The local agency contact should be listed.
A fee-based proposal is NOT requested at this time. Any submittals that include any

information or reference to fees will be disqualified from review and consideration.
A list of sub-consultants, if any, who may be utilized on any of these projects.
Provide a conflict-of-interest disclosure statement using the IDOT BDE DISC 2 Template.
Provide a suspension and disbarment disclosure statement.
The submittal must be no more than 12 pages, excluding sample project sheets, photos
and resumes. Marketing brochures are not allowed.
INSURANCE PROVISIONS
The CONSULTANT shall not commence work until the CONSULTANT has obtained all insurance
required in these documents. As a minimum, the CONSULTANT shall secure and maintain the
types of insurance as hereinafter specified, and shall submit evidence to the Village on an annual
basis that the insurance coverages are in force. The form and limits of such insurance, together
with the underwriter thereof in each case, shall be acceptable to the Village, but regardless of
such acceptance it shall be the responsibility of the CONSULTANT to maintain adequate
insurance coverage until final payment and at all times thereafter when the CONSULTANT
may be correcting, removing, or replacing defective work in accordance with the General
Conditions and Instruction to Bidders. Failure of the CONSULTANT to maintain adequate
coverage shall not relieve him of any contractual responsibility or obligation.
WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY
The insurance shall protect the CONSULTANT against all claims under applicable State or Federal
Worker's Compensation Laws. The CONSULTANT shall also be protected against claims
for injury, disease, or death of employees which for any reason may not fall within the
provisions of the Worker's Compensation Law.
The limits shall not be less than:
1. Worker's Compensation..............................Statutory
2. Employer's Liability.....................................$1,000,000 per occurrence
The insurer shall agree to waive all rights of subrogation against the Village, its officers, officials,
employees, agents and volunteers for losses arising from work performed by the CONSULTANT.
BUSINESS AUTO LIABILITY
The insurance shall be written in automobile liability form and shall protect the CONSULTANT
against all claims for injuries to persons and damages to property arising from the ownership,
maintenance or use of any motor vehicles, and shall cover operation on or off the site of all motor
vehicles, whether they are owned, non-owned, or hired.
The liability limits shall not be less than:
Bodily Injury and Property Damage,
Combined Single Limit, per occurrence: $1,000,000
General Aggregate $2,000,000

COMMERCIAL GENERAL LIABILITY
Bodily Injury and Property Damage,
combined single limit, per occurrence $1,000,000
Including :
Products and Competed Operations
Contractual Liability-Broad Form
Independent Contractor
Broad Form Property Damage
XCU
Personal Injury, per occurrence $1,000,000
General Aggregate $2,000,000
The CONSULTANT'S General Aggregate shall apply on a per Project basis.
UMBRELLA EXCESS LIABILITY
The required coverage may be in combination of primary, excess and umbrella policies. Any
excess or umbrella policy must provide excess coverage over underlying insurance on a following-
form basis such that when any loss covered by the primary policy excess the limits under the
primary policy, the excess or umbrella police become effect to cover such loss.
With minimum limit: $2,000,000 over primary insurance per occurrence
Any exclusions or exceptions must be noted on the certificate of insurance.
The Village should be listed as an Additional Insured, on a primary and non-
contributory basis.
PROFESSIONAL LIABILITY
With minimum limit: $2,000,000 per occurrence
$2,000,000 aggregate
If the required policy provides coverage on a claims made basis then the Retroactive Date must be
shown and must be before the date of the contract or the beginning of the contract work.
Insurance must be maintained, and evidence of insurance must be provided for at least two (2)
years after completion of the contract work. If coverage is cancelled or non-renewed and not
replaced with another claims-made policy form with a Retroactive Date prior to the contract
effective date, the Consultant must purchase "extended reporting" coverage for a minimum of
two (2) years after completion of the contract work.
GENERAL REQUIREMENTS

(A) Insurance required by this Section shall be written with a company having at least an A:VII
Property-Casualty Rating, as listed in the most recently published A. M. Best's Insurance
Guide
(B) All insurance policies required by this Contract, except workers' compensation and
professional liability, shall name the Village, its officers, officials, employees, agents,
and volunteers as additional insured on a primary and non-contributory basis, and
shall contain a waiver of subrogation against the Village. CONSULTANT shall provide
additional insured endorsement ISO CG 20 10 04 13 or CG 20 26 04 13 and ISO CG
20 01 04 13 providing this coverage, signed by a person authorized by the insurer to
bind coverage on its behalf. The coverage shall contain no special limitations on the
scope of protection afforded to the Member its officers, officials, agents, employees,
and volunteers.
(C) Any insurance required to be carried by the CONSULTANT shall be primary and not excess
to any other coverage carried by the Village. Any insurance or self-insurance maintained
by the Village, its officials, officers, employees, agents, and volunteers shall be excess of
CONSULTANT'S insurance and shall not contribute with it. Endorsement CG 20 01 04 13 shall
be issued to comply with this clause.
(D) CONSULTANT hereby grants to the Village a waiver of any right to subrogation which any
insurer of CONSULTANT may acquire against the Village by virtue of the payment of any loss
under such insurance. Consultant agrees to obtain any endorsement that may be necessary to
affect this waiver of subrogation, but this provision applies regardless of whether or not the
Village has received a waiver of subrogation endorsement from the insurer.
(E) CONSULTANT will furnish an original Certificate of Insurance as evidence of
required coverage to the appropriate Village representative with their bid and/or
with the executed contract and before work commences. A person authorized
by the insurer to bind coverage should sign the Certificate of Insurance.
(F) Coverage must be in force for the complete term of the contract. If insurance expires during the
term of the contract, a new Certificate of Insurance of replacement coverage must be received by
the (insert Member name) at least 10 days prior to the expiration date of the original coverage.
This new insurance must meet the terms of the original contract.
(G) Insurance policies shall contain a provision that states a minimum of 30 days advance
notice will be given to the (insert Member name) of any substantial change to or
cancellation of any of the insurance policy listed on the certificate.
(H) The Village reserves the right to modify these requirements, including limits, based on the
nature of the risk, prior experience, insurer, coverage or other specials circumstances. The
amount of the CONSULTANT'S insurance company's liability under this insurance policy
shall not be reduced by the existence of such other insurance.

i. The CONSULTANT shall forward original copies of the Certificates of
Insurance with the coverages and limits specified to the Purchasing Division, Finance
Department, 33 S. Arlington Heights Road, Arlington Heights, IL 60005.
ii. Insurance Certificates and Policies delivered to the Village shall recite
that 30 days prior written notice will be given to the Village by certified mail before
any policy is materially changed, canceled, or not renewed.
Professional Engineering Services for Construction Inspector, 2024
INQUIRIES
Any inquiries regarding this RFQ must be received in writing or by email by 3:30 P.M. on
Thursday, October 17th, 2026 and shall be directed to:
Andrew Lewand, PE, Civil Engineer II
Village of Arlington Heights
33 South Arlington Heights Road
Arlington Heights, Illinois 60005
alewand@vah.com
Andrew Lewand may be contacted by phone at 847-368-5257, fax at 847-368-5985, or email at
alewand@vah.com between the hours of 7:00 am to 3:30 pm.
SUBMITTALS
Firms wishing to be considered in the consultant selection process must submit four (4) hard copies
and one digital submittal on a thumb drive no later than 3:30 p.m. Central Standard Time on
Thursday, October 22nd, 2026. Hard copies will be accepted at the Village Hall located at 33 S.
Arlington Heights Road, Arlington Heights, IL 60004 at the Engineering Division front desk locate on
the second floor of the Village Hall. No submittals will be accepted after this date and time. Submittals
shall be directed to:
Andrew Lewand, PE, Civil Engineer II
Village of Arlington Heights
33 South Arlington Heights Road
Arlington Heights, Illinois 60005
alewand@vah.com

CRITERIA FOR REVIEW:
The following items will be considered when evaluating the consultants:
20% - Technical Project Approach
25% - Firm Experience
25% - Staff Capabilities (Prime/Sub)
20% - Work Load Capacity
10% - Past Performance/Local Presence
SELECTION PROCESS
A selection committee comprised of staff from the Village will evaluate the submittals. The submittals
will be reviewed, evaluated, and scored, using the criteria and weights defined above. The selected
consultant will be notified and a final scope and hours will be negotiated.