Title: Removal and Replacement Memorial Track Owens Field

Richland County School District
CFPB 2026-002
Solicitation Number
One
Date Issued June 30, 2025
Procurement Officer Yolanda S. Cuttino
Competitive Fixed Price Bid
Phone 803-231-7039
E-mail Address
yolanda.cuttino@richlandone.org
DESCRIPTION: "Provide ASL (American Sign Language) Interpreting Services"
The Term "Offer" Means Your "Bid" or "Proposal"
SCHEDULE OF EVENTS DATE AND TIME
QUESTIONS MUST BE RECEIVED BY: July 7, 2025 @ 11:00 AM EST
POST RESPONSE TO BID QUESTIONS July 14, 2025 @ 4:00 PM EST
DEADLINE FOR BID:
July 24, 2024 @ 2:00 PM EST
(Bids will be opened on the submittal date at 2:00 PM EST)
All questions must be submitted via email to: Yolanda S. Cuttino, Procurement Specialist, yolanda.cuttino@richlandone.org
Solicitation Number must appear in the subject line of the email.
Offer must be submitted in a sealed package. Solicitation Number, Company Name and Opening Date must appear on package exterior.
Offeror is to provide One (1) Original and four (4) Copies
SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS:
Procurement Services
201 Park Street, Room 209
Columbia, S.C. 29201
AWARD& This solicitation, any amendments and award, will be posted at the following web address:
AMENDMENTS https://www.richlandone.org/Page/306\
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms
of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date
NAME OF OFFEROR (Full legal name of business submitting the offer)
OFFEROR'S TYPE OF ENTITY:
AUTHORIZED SIGNATURE
(Check one)
Small
(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror Women
named above) Minority
TITLE (Business Title of person signing above) Other
(See provision entitled "Signing Your Offer")
PRINTED NAME (Printed name of person signing above)
Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror
above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use the
name of a branch office or a division of a larger entity if the branch or a division of a larger entity if the branch or division is not a separate legal
entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION (If Offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO. (See "Taxpayer Identification Number" provision)
COVER PAGE (Revision 3, June 2017)

Richland County School District One
Competitive Fixed Price Bid: Provide ASL (American Sign Language) Interpreting Services
PAGE TWO
(Return Page Two with your Offer)
HOME OFFICE ADDRESS (Address for offeror's home NOTICE ADDRESS (Address to which all procurement and contract
office / principal place of business) related notices should be sent.) (See "Notice" clause)
Area Code Number Extension Facsimile
E-mail Address
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause) (See "Purchase Orders" and "Contract Documents" clauses)
Payment Address same as Home Office Address Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGEMENT OF AMENDMENTS
ACKNOWLEDGMENT Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment
OF AMENDMENTS No. Issue Date No. Issue Date No. Issue Date No. Issue Date
Offeror acknowledges
receipt of amendment(s)
by number and its date
of issue.
See "Amendments to
Solicitation" Provision
DISCOUNT FOR PROMPT 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _______Calendar Days (%)
PAYMENT
See "Discount for Prompt
Payment" clause
PAGE TWO (Revision 2, March 2008) ****End of Page Two****
TABLE OF CONTENTS
CFPB No. 2026-002 Page 2 of 41

Richland County School District One
Competitive Fixed Price Bid: Provide ASL (American Sign Language) Interpreting Services
I. Scope of Solicitation
II. Instructions to Contractors
A. General Instructions
B. Special Instructions
III. Scope of Work / Specifications
IV. Information for Contractors to Submit
V. Qualifications
VI. Award Criteria
VII. Terms and Conditions
A. General
B. Special
C. Special
D. Invoice/Billing Format
VIII. Billing Schedule/Price Business Proposal
IX. Qualifications Evaluation Matrix
X. Attachments to Solicitation
I. SCOPE OF SOLICITATION
Richland County School District One overall purpose is to establish a Qualified Provider List (QPL) of ASL
(American Sign Language) providers to practice in the State of South Carolina to provide ASL (American
Sign Language) services in accordance with all the requirements set forth herein.
The District anticipates utilizing services of qualified ASL Interpreters holding valid certification, who
meets state/local licensure or registration requirements, have completed background checks and
complies with institutional safety policies and demonstrates proficiency in both ASL and spoken/written
English.
All approved ASL providers will be placed on the Qualified Provider List (QPL) to be used by offices
within the District. Placement on the provider list does not guarantee the providers will be used by
the District, and the failure of a specific provider to receive business shall not be grounds for a
contract controversy or protest. Placement on the approved provider list does not bind the ASL
provider to provide services to the District.
Professional Liability Insurance is required.
ACQUIRE SERVICES (JAN 2006): The purpose of this solicitation is to acquire services complying with
the enclosed description and/or specifications and conditions.
MAXIMUM CONTRACT PERIOD - ESTIMATED (JAN 2006): Start date: August 2025 End date: August
2030. Dates provided are estimates only. Any resulting contract will begin on the date specified in the
notice of award. The initial term of the contract will be one (1) year with four (4) additional one-year options
to renew for a maximum contract term of five (5) years.
Bidders not responding to the initial solicitation may submit an offer for review and consideration
to be added to the Qualified Provider List (QPL) each year during the period of July 1st-31st .
GENERAL INFORMATION: Centrally located three hours from the beaches and the mountains of South
Carolina, the Richland County School District One, hereinafter referred to as the "District or RCSD1" serves
the capital city of Columbia. The District covers 482 square miles, educating an estimated 26,000 students
CFPB No. 2026-002 Page 3 of 41

Richland County School District One
Competitive Fixed Price Bid: Provide ASL (American Sign Language) Interpreting Services
in 48 schools and an estimated 4,000 adult education students. The District is proud to serve a richly
diverse student body. Students from rural, suburban and urban neighborhoods combine to form a student
population representative of a wide range of cultural and ethnic backgrounds. Of the District's 4,800
employees, 2,500 are classroom teachers. Richland County School District One continues to grow and
hires approximately 300 new teachers each year. Additional basic information about the District is posted
on the District's website: https://www.richlandone.org/Page/1
Richland One is consistently ranked among the best school systems in South Carolina, the District is a
leader in the state's educational community. A seven-member Board of School Commissioners governs
Richland County School District One.
II. INSTRUCTIONS TO CONTRACTORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024): CLAUSE HEADINGS USED IN THIS
SOLICITAION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED TO CONSTRUE MEANING
OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS APPLY TO ALL PARTS OF
THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document. BOARD means
the Richland County School District One Board of School Commissioners and its successors in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint
venture, or any other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of
performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the
parties to the contract. [11-35-310(5)]
CONTRACT means all types of Richland County School District One's agreements, regardless of what
they may be called, for the procurement or disposal of supplies, services, equipment or construction.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the
contractor to make changes which the clause of the contract TITLED "Changes, "if included herein,
authorizes the Procurement Officer to order without the consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Contractor receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by
number. Contractors are cautioned that amendments may modify information provided on the Cover Page.
DISTRICT means Richland County School District One.
OFFER means the bid, quote or proposal submitted in response this solicitation. The terms Bid and
Proposal are used interchangeably with the term Offer.
OFFEROR/CONTRACTOR means the single legal entity submitting the offer. The term Bidder is used
interchangeably with the term Offeror/Contractor. See bidding provisions entitled Signing Your Offer and
Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the cover page,
an amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any amendments. STAFF
means persons working directly for the Provider or subcontracted.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the work. USDA
means United States Department of Agriculture.
US or WE means the District.
WORK means all labor, materials, equipment, services, or property of any type, provided or to be
provided by the Contractor to fulfill the Contractor's obligations under the Contract. [02-2A003-4]
AMENDMENTS TO SOLICITATION (JAN 2004): (a) The Solicitation may be amended at any time prior
to opening. All actual and prospective Offerors should monitor the following web site for the issuance of
Amendments: www.richlandone.org (Procurement Department). (b) Offerors shall acknowledge receipt of
any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the
amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by
CFPB No. 2026-002 Page 4 of 41

Richland County School District One
Competitive Fixed Price Bid: Provide ASL (American Sign Language) Interpreting Services
submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation
is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]
AUTHORIZED AGENT (FEB 2015): All authority regarding this procurement is vested solely with the
responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the
only District official authorized to bind the District with regard to this procurement or the resulting contract.
[02-2A007-1]
AWARD NOTIFICATION (MAR 2024): Notice regarding any award, cancellation of award, or extension
of award will be posted at the location and on the date specified on the Cover Page or, if applicable, the
most recent notice of extension of award. Should the contract resulting from this Solicitation have a total
or potential value more than one hundred thousand dollars, such notice will be sent electronically to all
Offerors responding to the Solicitation. Unless a written notice of intent to protest is timely filed pursuant to
Section 11-35-4210(1)(b) or the award is otherwise suspended or canceled, the award will be effective on
the calendar day (including weekends and holidays) immediately following the seventh business day after
such notice is given. [02-2A010-3]
Notice regarding any award, cancellation of award, or extension of award will be posted at the location
specified on the Cover Page. If the contract resulting from this Solicitation has a total or potential value in
excess of fifty thousand dollars, in addition to the posted notice, notice of intended award will be sent to all
Contractors responding to the Solicitation. Any award resulting from this Solicitation will not be effective
until the eleventh day after such notice is given. When only one response is received, the notice of intended
award and the ten-day delay of award may be waived.
BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004): By submitting Your Bid or Proposal, You are
offering to enter into a contract with Richland County School District One. Without further action by either
party, a binding contract shall result upon final award. Any award issued will be issued to, and the contract
will be formed with, the entity identified as the Offeror on the Cover Page. An offer may be submitted by
only one legal entity; "joint bids" are not allowed. [02-2A015-1]
BID ACCEPTANCE PERIOD (JAN 2004): In order to withdraw Your Offer after the minimum period
specified on the Cover Page, you must notify the Procurement Officer in writing. [02-2A020-1]
BID IN ENGLISH and DOLLARS (JAN 2004): Offers submitted in response to this solicitation shall be in
the English language and in US dollars, unless otherwise permitted by the Solicitation. [02-2A025-1]
BOARD AS PROCUREMENT AGENT (DEC 2015): The Procurement Officer is an employee of the District
pursuant to the District Procurement Code. Any contracts awarded as a result of this procurement are
between the Contractor and the District. The Board is not a party to such contracts and bears no liability for
any party's losses arising out of or relating in any way to the contract. [02-2A030-3]
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024): GIVING FALSE,
MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU
SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF
LAWS AND OTHER APPLICABLE LAWS. (a) By submitting an offer, the Offeror/Contractor certifies that:
(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting
competition, any consultation, communication, or agreement with any other Contractor or competitor
relating to:
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or
indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation)
or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or
not to submit an offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory:
CFPB No. 2026-002 Page 5 of 41

Richland County School District One
Competitive Fixed Price Bid: Provide ASL (American Sign Language) Interpreting Services
(1) Is the person in the offeror's organization responsible for determining the prices being offered in this
bid or proposal, and that the signatory has not participated and will not participate in any action contrary to
paragraphs (a)(1) through (a)(3) of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the offeror's principals in certifying that those
principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through
(a)(3) of this certification [As used in this subdivision (b)(2)(i), the term "principals" means the person(s) in
the Contractors organization responsible for determining the prices offered in this bid or proposal].
(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this
certification have not participated, and will not participate, in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary to
paragraphs (a)(1) through (a)(3) of this certification.
(c) If the Contractor deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with
its offer a signed statement setting forth in detail the circumstances of the disclosure. [02-2A032-1]
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004):
(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of its Principals
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of
contracts by any state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment
rendered against them for: commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of
Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or
receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with,
commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts
terminated for default by any public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and,
persons having primary management or supervisory responsibilities within a business entity (e.g., general
manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract
award, Offeror learns that its certification was erroneous when submitted or has become erroneous by
reason of changed circumstances.
(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offeror must submit a
written explanation regarding its inability to make the certification. The certification will be considered in
connection with a review of the Offeror's responsibility. Failure of the Offeror to furnish additional
information as requested by the Procurement Officer may render the Offeror non-responsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge
and information of a Offeror is not required to exceed that which is normally possessed by a prudent person
in the ordinary course of business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon which
reliance was placed when making award. If it is later determined that the Offeror knowingly or in bad faith
rendered an erroneous certification, in addition to other remedies available to the District, the
Procurement Officer may terminate the contract resulting from this solicitation for default. [02-2A035-1]
CODE OF LAWS AVAILABLE: The District's Procurement Code is available at: www.richlandone.org.
CONTRACT VIOLATION: During the term of the contract, contractors who violate any contract will be
considered in breach and subject to cancellation for cause. Contractors may be suspended or debarred from
doing business with the District. Examples of vendor violations include, but are not limited to: (1) Adding
items to the contract without approval. (2) Increasing contract price without approval. (3) Misrepresentation
of the contract to any District entity.
CFPB No. 2026-002 Page 6 of 41

Richland County School District One
Competitive Fixed Price Bid: Provide ASL (American Sign Language) Interpreting Services
COMPLETION OF FORMS/CORRECTION OF ERRORS: All prices and notations should be printed in ink
or typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the bid.
Do not modify the solicitation document itself (including the bid schedule).
DEADLINE FOR SUBMISSION OF OFFER: Any offer received after the Procurement Officer of the District
or designee has declared that the time set for opening has arrived, shall be rejected unless the offer has
been delivered to the designated District office or mailroom as instructed on the Cover page prior to the
bid opening.
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (JULY 2023):
You warrant and represent that your offer identifies and explains any unfair competitive advantage you may
have in competing for the proposed contract and any actual or potential conflicts of interest that may arise
from your participation in this competition or your receipt of an award. The two underlying principles
are (a) preventing the existence of conflicting roles that might bias an Offerors judgment, and
(b) preventing an unfair competitive advantage. If you have an unfair competitive advantage or a conflict
of interest, the District may withhold an award. Before withholding award on these grounds, the District
will be notify you of the concerns and provide a reasonable opportunity to respond. Efforts to avoid or mitigate
such concerns, including restrictions on future activities, may be considered. Without limiting the foregoing,
you represent that your offer identifies any services that relate to either this solicitation or the work and
that has already been performed by you, a proposed subcontractor, or an affiliated business of either.
DISTRICT OFFICE CLOSINGS (JAN 2004): If an emergency or unanticipated event interrupts normal
processes so that offers cannot be received at the District as designated for receipt of bids by the exact time
specified in the solicitation, the time specified for receipt of offers will be deemed to be extended to the
same time of day specified in the solicitation on the first work day on which normal district processes
resume. In lieu of an automatic extension, an Amendment may be issued to reschedule the bid opening. If
district offices are closed at the time a pre-bid or pre-proposal conference is scheduled, an Amendment
will be issued to reschedule the conference. Useful information may be available at:
http://www.richlandone.org
DRUG FREE WORK PLACE CERTIFICATION (JAN 2004): By submitting an Offer, Contractor certifies
that, if awarded a contract, Contractor will comply with all applicable provisions of The Drug-free Workplace
Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.
DUTY TO INQUIRE (FEB 2015): Offeror, by submitting an Offer, represents that it has read and
understands the Solicitation and that its Offer is made in compliance with the Solicitation. Offerors are
expected to examine the Solicitation thoroughly and should request an explanation of any ambiguities,
discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do so will be at the
Offeror's risk. All ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation
shall be interpreted to require the better quality or greater quantity of work and/or materials, unless
otherwise directed by amendment. Offeror assumes responsibility for any patent ambiguity in the Solicitation
that Offeror does not bring to the District's attention. [02-2A070-2]
ETHICS CERTIFICATE (MAY 2008): By submitting an offer, the Contractor certifies that the Contractor has
and will comply with, and has not, and will not, induce a person to violate Title 8, Chapter 13 of the South
Carolina Code of Laws, as amended (ethics act). The following statutes require special attention: Section
8-13-700, regarding use of official position for financial gain; Section 8-13-705, regarding gifts to influence
action of public official; Section 8-13-720, regarding offering money for advice or assistance of public
official; Sections 8-13-755 and 8-13-760, regarding restrictions on employment by former public official;
Section8- 13-775, prohibiting public official with economic interests from acting on contracts; Section 8-13-
790, regarding recovery of kickbacks; Section 8-13-1150, regarding statements to be filed by consultants;
and Section 8-13-1342, regarding restrictions on contributions by contractor to candidate who
participated in awarding of contract. The district may rescind any contract and recover all amounts
expended as a result of any action taken in violation of this provision. If contractor participates, directly or
indirectly, in the evaluation or award of public contracts, including without limitation, change orders or task
CFPB No. 2026-002 Page 7 of 41

Richland County School District One
Competitive Fixed Price Bid: Provide ASL (American Sign Language) Interpreting Services
orders regarding a public contract, contractor shall, if required by law to file such a statement, provide the
statement required by Section 8-13-1150 to the procurement officer at the same time the law requires the
statement to be filed. [02-2A075-2]
OMIT TAXES FROM PRICE (JAN 2004): Do not include any sales or use taxes in your price that the
District may be required to pay. [02-2A080-1]
PRICING (MAR 2024): (a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the
total possible price to the District cannot be determined. (b) Price Reasonableness: Any offer may be
rejected if the Procurement Officer determines in writing that it is unreasonable as to price. (c) Unbalanced
Pricing. The District will analyze all offers with separately priced line items or subline items to determine if
the prices are unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price,
the price of one or more line items is significantly over or understated. The responsible procurement officer
may reject an offer as unreasonably priced if she determines that unbalanced pricing increases
performance risk (e.g., it is so unbalanced as to be tantamount to allowing an advance payment) or could
result in payment of unreasonably high prices. S.C. Code Ann. Reg. 19-445.2122C. [02-2A082-2]
OPEN TRADE REPRESENTATION (JUN 2015): By submitting an Offer, Offeror represents that the Offeror
is not currently engaged in the boycott of a person or an entity based in or doing business with a jurisdiction
with whom South Carolina can enjoy open trade, as defined SC Code Section 11-35-5300. [02-2A083-1]
PROTESTS (MAY 2024): Any prospective bidder, Contractor, contractor, or subcontractor who is
aggrieved in connection with the solicitation of a contract shall protest within fifteen (15) days of the date of
issuance of the applicable solicitation document at issue. Any actual bidder, Contractor, contractor, or
subcontractor who is aggrieved in connection with the intended award or award of a contract shall protest
within fifteen (15) days of the date notification of award is posted in accordance with this code. A protest
shall be in writing and submitted to the Chief Procurement Officer, and shall set forth the grounds of the
protest and the relief requested with enough particularity to give notice of the issues to be decided. Any
protest must be submitted in writing to the Chief Procurement Officer, Richland County School District
One, 201 Park Street, Room 209, Columbia, S.C., 29201.
PROHIBITION AGAINST CONFLICTS OF INTERESTS, GRATUITIES AND KICKBACKS:
"Any employee or any official of the school district, elective or appointive, who shall take, receive or offer to
take or receive either directly or indirectly, any rebate, percentage of contract, money or other things of
value, as an inducement or intended inducement, in the procurement of business, or the giving of business,
for, or to, or from, any person, partnership, firm of corporation, offering, bidding for, or in open market
seeking to make sales to the school district shall be deemed guilty of a felony and upon conviction such
person or persons shall be subject to punishment or a fine in accord with State and/or Federal laws."
PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015): Violation of these restrictions may
result in disqualification of your offer, suspension or debarment, and may constitute a violation of law. (a)
During the period between publication of the solicitation and final award, you must not communicate,
directly or indirectly, with the District or its employees, agents or officials regarding any aspect of
this procurement activity, unless otherwise approved in writing by the Procurement Officer. (b) You are
advised to familiarize yourself with Regulation 19-445.2165, which restricts donation to a governmental
entity with whom you have or seek to have a contract. You represent that your offer discloses any gifts
made, directly or through an intermediary, by you or your named subcontractors to or for the benefit of the
District during the period beginning eighteen months prior to the Opening Date. [R. 19-445.2165] [02-
2A087-1]
PUBLIC OPENING (JAN 2004): Offers will be publicly opened at the date/time and at the location identified
on the Cover Page, or last Amendment, whichever is applicable. [02-2A090-1]
QUESTIONS FROM OFFEROR (FEB 2015): (a) Any prospective Offeror/Contractor desiring an
explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing.
Questions must be received by the Procurement Officer no later than five (5) days prior to opening unless
otherwise stated on the Cover Page. Label any communication regarding your questions with the name of
CFPB No. 2026-002 Page 8 of 41

Richland County School District One
Competitive Fixed Price Bid: Provide ASL (American Sign Language) Interpreting Services
the procurement officer, and the solicitation's title and number. Oral explanations or instructions will not be
binding. [See R. 19-445.2042(B)] Any information given a prospective offeror concerning a solicitation will
be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if that information
is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. See
clause entitled "Duty to Inquire." We will not identify you in our answer to your question. (b) The District seeks
to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon
as possible -- regarding any aspect of this procurement, including any aspect of the Solicitation that
unnecessarily or inappropriately limits full and open competition. [See R. 19-445.2140] [02-2A095-2]
Email is the preferred method for submitting questions with "Questions: Solicitation number as the
subject of the email. Questions must be submitted in an easily copied format such as Word.
Email: yolanda.cuttino@richlandone.org
REJECTION/CANCELLATION (JAN 2004): The District may cancel this solicitation in whole or in part.
The District may reject any or all proposals in whole or in part.
RESPONSIVENESS/IMPROPER OFFERS: (a) Bid as Specified. Offers for supplies or services other than
those specified will not be considered unless authorized by the Solicitation.
(b) Multiple Offers. Contractors may submit more than one Offer, provided that each Offer has significant
differences other than price. Each separate Offer must satisfy all Solicitation requirements. If this solicitation
is an Invitation for Bids, each separate offer must be submitted as a separate document. If this solicitation
is a Request for Proposals, multiple offers may be submitted as one document, provided that you clearly
differentiate between each offer and you submit a separate cost proposal for each offer, if applicable.
(c) Responsiveness. Any Offer which fails to conform to the material requirements of the Solicitation may
be rejected as nonresponsive. Offers which impose conditions that modify material requirements of the
Solicitation may be rejected. If a fixed price is required, an Offer will be rejected if the total possible cost to
the District cannot be determined. Contractors will not be given an opportunity to correct any material
nonconformity. Any deficiency resulting from a minor informality may be cured or waived at the sole
discretion of the Procurement Officer.
(d) Price Reasonableness: Any offer may be rejected if the Procurement Officer determines in writing that
it is unreasonable as to price.
(e) Unbalanced Bidding. The district may reject an Offer as nonresponsive if the prices bid are materially
unbalanced between line items or subline items. A bid is materially unbalanced when it is based on prices
significantly less than cost for some work and prices which are significantly overstated in relation to cost for
other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the District
even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an
advance payment.
SIGNING YOUR OFFER (JAN 2004): Every Offer must be signed by an individual with actual authority to
bind the Offer. (a) If the Contractor is an individual, the Offer must be signed by that individual. If the
Contractor is an individual doing business as a firm, the Offer must be submitted in the firm name, signed
by the individual, and state that the individual is doing business as a firm. (b) If the Contractor is a
partnership, the Offer must be submitted in the partnership name, followed by the words by its Partner, and
signed by a general partner. (c) If the Contractor is a corporation, the Offer must be submitted in the
corporate name, followed by the signature and title of the person authorized to sign. (d) An Offer may be
submitted by a joint venture involving any combination of individuals, partnerships, or corporations. If the
Contractor is a joint venture, the Offer must be submitted in the name of the Joint Venture and signed by every
participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type
of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a) through (d)
above, the Offer must state that it has been signed by an Agent. Upon request, Contractor must provide
proof of the agent's authorization to bind the principal. [02-2A115-1]
DISCLOSURE OF YOUR BID / PROPOSAL & SUBMITTING CONFIDENTIAL DATA (FEB 2021)
(a) According to Section 11-35-410, any person submitting a document in response or with regard to any
solicitation or other request must "comply with instructions provided in the solicitation for marking
information exempt from public disclosure. Information not marked as required by the applicable instructions
may be disclosed to the public." IF YOU IDENTIFY YOUR ENTIRE RESPONSE AS EXEMPT FROM
PUBLIC DISCLOSURE, OR IF YOU DO NOT SUBMIT A REDACTED COPY AS REQUIRED, THE STATE
CFPB No. 2026-002 Page 9 of 41

Richland County School District One
Competitive Fixed Price Bid: Provide ASL (American Sign Language) Interpreting Services
MAY, IN ITS SOLE DISCRETION, DETERMINE YOUR BID OR PROPOSAL NONRESPONSIVE AND
INELIGIBLE FOR AWARD.
(b) By submitting a response to this solicitation or request, Offeror agrees to the public disclosure of every
page, or portion thereof, of every document regarding this solicitation or request that was submitted at any
time prior to entering into a contract (including, but not limited to, documents contained in a response,
documents submitted to clarify a response, and documents submitted during negotiations), unless the page,
or portion thereof, was redacted and conspicuously marked "Trade Secret" or "Confidential" or "Protected,"
(2) agrees that any information not redacted and marked, as required by these bidding instructions, as a
"Trade Secret" is not a trade secret as defined by the Trade Secrets Act, and (3) agrees that,
notwithstanding any claims or markings otherwise, any prices, commissions, discounts, or other financial
figures used to determine the award, as well as the final contract amount, are subject to public disclosure.
(c) If your offer includes any information that you claim is exempt from public disclosure, you must submit
one complete copy of your offer from which you have removed or concealed such information (the redacted
copy). Except for the information removed or concealed, the redacted copy must be identical to your original
offer.
(d) Do not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or protected.
If only portions of a page are subject to some protection, do not redact the entire page. The redacted copy
must reflect the same pagination as the original and show the empty space from which information was
redacted. The Procurement Officer must be able to view, search, copy and print the redacted copy without
a password. If your response, or any part thereof, is improperly marked as confidential or trade secret or
protected, the State may, in its sole discretion, determine it nonresponsive.
(e) On the redacted copy, you must identify the basis of your claim by marking each redaction as follows:
You must separately mark with the word "CONFIDENTIAL" every page, or portion thereof, that you redacted
and claim as exempt from public disclosure because it is either (1) a trade secret as defined in Section 30-
4-40(a)(1) of the Freedom of Information Act, or (2) privileged and confidential, as that phrase is used in
Section 11-35-410. You must separately mark with the words "TRADE SECRET" every page, or portion
thereof, that you redacted and claim as exempt from public disclosure as a trade secret pursuant to Section
39-8-20 of the Trade Secrets Act. You must separately mark with the word "PROTECTED" every page, or
portion thereof, that you redacted and claim as exempt from public disclosure pursuant to Section 11-35-
1810. All markings must be conspicuous; use color, bold, underlining, or some other method in order to
conspicuously distinguish the mark from the other text.
(f) In determining whether to release documents, the State will detrimentally rely on your redaction and
marking of documents, as required by these bidding instructions, as being either "Confidential" or "Trade
Secret" or "Protected." By submitting a response, you agree to defend, indemnify and hold harmless the
State of South Carolina, its agencies, officers and employees, from every claim, demand, loss, expense,
cost, damage or injury, including attorney's fees, arising out of or resulting from withholding information by
the State of South Carolina or any of its agencies, that you have redacted or marked as "Confidential" or
"Trade Secret" or "Protected." (All references to S.C. Code of Laws.) [02-2A125-3]
SUBMITTING YOUR OFFER OR MODIFICATION (MAR 2015): Paper offers are required. (a) All prices
and notations should be printed in ink or typewritten. Errors should be crossed out, corrections entered and
initialed by the person signing the bid. Do not modify the solicitation document itself (including bid schedule).
(b) (1) All copies of the offer or modification, and any other documents required to be submitted with the offer
shall be enclosed in a sealed, opaque envelope or package. (2) Submit your offer or modification to the
address on the Cover Page. (3) The envelope or package must show the time and date specified for
opening, the solicitation number, and the name and address of the bidder. If the offer or modification is sent
by mail or special delivery service (UPS, Federal Express, etc.), the outermost envelope or wrapper must be
labeled "OFFER ENCLOSED" on the face thereof. (c) If you are responding to more than one solicitation,
submit each offer in a separate envelope or package. (d) Submit the number of copies indicated on the
Cover Page. (e) Facsimile or e-mail offers, modifications, or withdrawals, will not be considered.
TAXPAYER IDENTIFICATION NUMBER: (a) If Contractor is owned or controlled by a common parent as
defined in paragraph (b) of this provision, Contractor shall submit with its Offer the name and TIN of common
parent.
(b) Definitions: "Common parent," as used in this provision, means that corporate entity that owns or
controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis,
and of which the Contractor is a member. "Taxpayer Identification Number (TIN)," as used in this provision,
CFPB No. 2026-002 Page 10 of 41