On Call Construction Estimating

Location:	Washington
Posted:	May 1, 2026
Due:	May 26, 2026
Agency:	Seattle Housing Authority (SHA)
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software). Y - Construction of Structures and Facilities
Solicitation No:	6194
Publication URL:	To access bid details, please log in.

Solicitation #

6194

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101 Elliott Avenue W, Suite 100

P.O. Box 79015

Seattle, Washington 98119

Website: www.seattlehousing.org

Informal Solicitation No. 6194

On Call Construction Estimating

Important Information:

• Solicitation Issued: Friday / May 1, 2026

• Deadline for Questions: Friday / May 8, 2026, at 1:00 PM PST

• Submittals/Proposals Due: Tuesday / May 26, 2026, at 1:00 PM PST

• SHA’s Contact: Patti Armstrong

• E-Mail Address: patti.armstrong@seattlehousing.org

The Seattle Housing Authority (SHA) for itself or as an agent for another SHA related entity

(hereinafter “SHA”), is soliciting Submittals/Proposals from qualified individuals and businesses

interested in performing the following:

A. Project Description:

Seattle Housing Authority is seeking Requests for Proposals for On Call Construction

Estimating Services. Construction estimating scopes of services may include but are not

limited to reviewing project documents; material takeoff; cost analysis; value analysis; vendor

and supplier coordination; risk assessment; budget preparation; bid proposal support;

contractor change order review; and claims support.

1. Scope of Work:

The Scope of Work is as follows:

1. Reviewing Project Documents: Analyzing plans, specifications, and contracts to

under and the project's requirements.

2. Material Takeoff: Calculating the quantities of materials needed for the project.

3. Cost Analysis: Estimating costs for materials, labor, equipment, and other

resources.

4. Value Analysis: Providing feedback on early project design for cost saving

measures. Identifying cost saving opportunities in line with industry standards.

5. Vendor and Supplier Coordination: Soliciting and evaluating Quotes from

suppliers and subcontractors.

6. Risk Assessment: Identifying potential risks and including contingencies in the

estimate.

7. Budget Preparation: Compiling all costs into a comprehensive budget for the

project.

8. Bid Proposal Support: Assisting in the preparation of competitive bids for project

contracts.

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9. Contractor Change Order Review: Evaluating and validating General Contractor

and Subcontractor change order packages.

10. Claims Support: Providing cost claims support to Owner by evaluating and

validating contractor cost claims.

2. Schedule: It is anticipated that the work will be performed between summer of 2026 and

spring of 2031.

3. Anticipated Contract Duration: SHA expects to execute a Contract for the requested

services for the scheduled dates shown above. If necessary, and at SHA’s option, time

extensions and appropriate scope and compensation adjustments may be made by

Change Orders to the Contract.

4. Estimated Amount: The estimated range of cost for the Contract, based on this

Solicitation, is expected not to exceed $150,000.00.

B. SHA Goals and Obligations:

1. Women and Minority Business Enterprise (WMBE) Inclusion: For all federally funded

projects, SHA requires proposers to make good-faith efforts to meet SHA’s 14%

aspirational WMBE goal and provide meaningful opportunities to WMBE firms to

participate in the direct performance of commercially useful work as part of the proposed

Project Team.

2. Reserved.

3. Cooperative Purchasing: RCW 39.34 allows cooperative purchasing between public

agencies (political subdivisions) in the State of Washington. Public agencies that file an

Interlocal Joint Purchasing Agreement with SHA may also wish to procure the services

herein offered by the successful party. The successful party shall have the option of

extending its offer to SHA to other agencies for the same cost, terms and conditions.

SHA does not accept any responsibility for agreements, contracts or purchase orders

issued by other public agencies to the successful party. Each public agency accepts

responsibility for compliance with any additional or varying laws and regulations governing

purchase by or on behalf of the public agency. SHA accepts no responsibility for the

performance of the successful party in providing services to other public agencies, nor any

responsibility for the payment price to the successful party for other public-agency

purchases.

C. Contents Required in Your Submittal/Proposal:

1. Your Submittal/Proposal must include:

• A cover letter that includes:

a) An expression of your interest in performing the work

b) The name, telephone number and e-mail address of who your contact person is for

this Solicitation

c) Signed by a principal or officer of the firm authorized to execute contracts or other

d) similar documents on the firm’s behalf

• Your response to each of the Evaluation Criteria noted in the table below

• A list of three references that includes:

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a) Agency or business name of client

b) Contact person at that agency or business

c) Address of agency or business

d) Telephone number and/or e-mail address for the Contact person

Your submittal/proposal shall not exceed a maximum of 8 single sided in 12-point font. Your

cover letter and any forms required to be included with your submittal/proposal do not count

toward the maximum number of pages.

2. Attachments to be included with Your Submittal/Proposal: You must complete and

attach the forms listed below with your submittal/proposal:

• Price / Rates

• Vendor Fact Sheet

• Suspension and Debarment Compliance Certificate for Consultant and Sub-

Consultants

• Any applicable Section 3 Form(s)

D. Evaluation Criteria: SHA will evaluate Submittals/Proposals received based on the

following weighted subjective/technical criteria. Your Submittal/Proposal should directly

address each of the Criteria listed below:

No.

Evaluation Criteria

Maximum

Number of

Points

Women and Minority Business (WMBE) Inclusion Plan

Provide a detailed Inclusion Plan describing Proposer’s good-faith

efforts to meet the aspirational WMBE goal and provide meaningful

opportunities to WMBE firms to participate in the direct performance

of commercially useful work as part of the proposed Project Team.

Proposer’s Plan must also include, if applicable, pre-award

commitments or agreements with Proposer’s named WMBE and/or

Project Team members’ firm(s).

Evidence of the Proposer’s ability to perform the work as indicated

2 by the principals’ and Staffs’ professional and technical

competence/experience.

Evidence of the Proposer’s capability to provide professional

3 services in a timely manner.

Evidence of the Proposer’s past performance in terms of cost

4 control, quality of work, and compliance with performance

schedules.

Proposer’s demonstrated knowledge of local building codes and

5 Federal building alterations requirements.

6 Proposed price plus any reimbursable expenses.

MAXIMUM TOTAL POINTS

100

SHA reserves the right to check references of one or more of the top ranked firms. In

conducting reference checks, SHA may include itself as a reference if the Proposer has

performed work for SHA, even if the Proposer did not identify SHA as a reference.

In the event that information obtained from the reference checks reveals concerns about the

Proposer’s past performance and their ability to successfully perform the contract to be

executed based on this Solicitation, SHA may, at its sole discretion, determine that the

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Proposer is not a responsible proposer and may select the next highest-ranked proposer whose

reference checks validate the ability of the proposer to successfully perform the contract to be

executed based on this Solicitation.

Due Date for Questions: Any questions or requests for further information must be directed

in writing no later than the date mentioned at the beginning of this Solicitation. Questions are

to be sent by e-mail to SHA’s Contact, also shown at the beginning of this Solicitation.

E. Submittals: Submittal/Proposal due date is shown at the beginning of this Solicitation.

You are required to submit as indicated below:

By e-mail to SHA’s Contact shown at the beginning of this Solicitation.

F. Administrative Information:

1. About the Seattle Housing Authority (SHA): Visit SHA’s website for more information

about SHA at www.seattlehousing.org

2. Deadline for Submission of Submittals/Proposals: Proposers are responsible for

ensuring that SHA receives your submittal/proposal as indicated herein by the stated

deadline. Submittals/Proposals received after the deadline will not be considered.

3. Contract Requirements: Proposers may review a sample of SHA’s standard contract

language that will form the basis for any contract executed based on this Solicitation by

visiting “Forms and Policies” on the “DO BUSINESS WITH US” page of SHA’s website

at www.seattlehousing.org

SHA’s standard contract document is intended to guide you in developing your

submittal/ proposal. The actual contract that the successful Proposer and SHA will sign

will be based on this sample contract. Please be advised that SHA will only negotiate

some aspects of the contract. Much of the contents of the sample contract are based

on non-flexible requirements and cannot be modified in any form.

The following language in the standard contract document will apply to this project:

SECTION 7 - COMPLIANCE WITH LAWS, RULES, REGULATIONS AND POLICIES:

I. SHA Rules, Regulations and Policies: The Consultant shall comply with the

rules, regulations, and policies that SHA may from time to time enact and/or

modify with respect to work to be performed on or at its properties. Any such

rules, regulations and policies shall be binding upon the Consultant upon

delivery of a copy of them to the Consultant. SHA shall not be responsible

to the Consultant for nonperformance of any such rules, regulations or

policies by any other vendors, contractors, consultants or other third parties.

4. Small and/or Disadvantaged Business Enterprise Requirements: SHA strongly

encourages minority-owned and women-owned businesses, socially and economically

disadvantaged business enterprises, HUD Section 3 businesses, small businesses and

veteran-owned businesses to submit proposals, to participate as partners, or to

participate in other business activity in response to this Solicitation.

5. WMBE Participation: As outlined in more detail above, SHA has also included a 14%

Women and/or Minority Business Enterprise (WMBE) aspirational participation goal.

Consequently, in responding to this Solicitation, submitters must include an Inclusion

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Plan demonstrating good faith efforts in seeking meaningful opportunities for WMBEs in

the work of the Contract.

6. Section 3 Requirements: Section 3 of the Housing and Urban Development Act of

1968 (hereinafter “Section 3 Laws”) requires SHA to the greatest extent feasible to

provide employment opportunities to Section 3 residents. Section 3 residents include

residents of SHA communities and other low-income residents of Seattle.

Section 3 Contract Language: The following language regarding Section 3 will be

included as part of the Contract to be executed based on this Solicitation.

a) The work to be performed under the Contract is subject to the requirements of the

Section 3 Laws. The purpose of the Section 3 Laws is to ensure that employment

and other economic opportunities generated by HUD assistance or HUD-assisted

projects covered by the Section 3 Laws, shall, to the greatest extent feasible, be

directed to low- and very low-income persons, particularly persons who are

recipients of HUD assistance for housing.

b) The parties to the Contract agree to comply with the Section 3 Laws. Without

limiting the generality of the foregoing, Consultant shall comply, and shall require

its subcontractors and subconsultants to comply, with the requirements of 24

CFR 75.9. As evidenced by their execution of the Contract, the parties to the

Contract certify that they are under no contractual or other impediment that would

prevent them from complying with the Section 3 Laws.

c) The Consultant agrees to include this Section 3 clause in every subcontract, and

to otherwise take all necessary steps to ensure compliance with the Section 3

Laws by its subcontractors and subconsultants. The Consultant agrees to take

appropriate action, as provided in an applicable provision of the subcontractor in

this Section 3 clause, upon a finding that the subcontractor or subconsultant is in

violation of the Section 3 Laws. The Consultant will not subcontract with any

subcontractor or subconsultant where the Consultant has notice or knowledge

that the subcontractor or subconsultant has been found in violation of the Section

3 Laws.

d) The Consultant will provide certifications in form and substance required by SHA

at such times as SHA may request, certifying (i) its compliance with the Section

3 Laws, and (ii) as to such facts and circumstances pertaining to the Section 3

Laws as SHA may require or request, including, without limitation, certification

with respect to total number of labor hours worked under this Agreement, labor

hours worked by Section 3 Workers (as defined in the Section 3 Laws), and labor

hours worked by Targeted Section 3 Workers (as defined in the Section 3 Laws).

e) Noncompliance with the Section 3 Laws may result in sanctions, termination of

this Contract for default, and debarment or suspension from future HUD assisted

contracts.

f) Each party agrees to perform any further acts and execute and deliver any further

documents that may be reasonably necessary to carry out the provisions and

intent of this section or otherwise to ensure performance in compliance with the

Section 3 Laws.

Last Revised 04-29-25

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On Call Construction Estimating

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