Kiln Room Enclosure Jaycee Park Building - Re-Advertisement

Informal Bid Request
26-27-01- Re-Advertisement
Project:
Kiln Room Enclosure
Jaycee Park Administration Building
Greenville, NC
Scope of Work:
Provide material, equipment, and labor to convert existing covered patio into a fully
enclosed, conditioned workspace with plumbing fixtures, insulation, and new roof
structure at the Jaycee Park Administration Building.
Special Conditions:
Work must comply with all OSHA safety guidelines.
Contractor is responsible for all needed paperwork to obtain required permits. All permits
must be posted prior to the commencement of work.
A non-mandatory pre-bid meeting will be held on Thursday, July 16, 2026, 9:00 AM at the site.
Site Location:
Jaycee Park Administration Building
2000 Cedar Lane
Greenville, NC
Bid Submittal Deadline: Tuesday, July 21, 2026 @ 2:00 PM
Via email to: mwatson@greenvillenc.gov
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INVITATION FOR INFORMAL BID ON
KILN ROOM ENCLOSURE - JAYCEE PARK ADMIN. BLDG.
INSTRUCTIONS FOR BIDDERS
The person, firm or corporation making a proposal shall submit a bid to Mike Watson,
Project Coordinator, on or before the hour and day stated on the attached bid request
form. The preferred method of delivery of the bid is by email to
mwatson@greenvillenc.gov The bid may also be mailed or hand delivered to the Jaycee
Park Administrative office located at 2000 Cedar Lane, Greenville, N.C., 27858 and must
be received prior to the submittal deadline time and date stated and shall have the words
Bid Enclosed, KILN RM - JCP Attn: Mike Watson along with the company name on the
outside of the envelope.
All mailed or hand delivered bids received in the office will be marked with the date and
time they are received by reception staff. Bids will not be opened and read aloud. The
bids will be opened and evaluated, and a tabulation sheet will be available upon request
once the contract is awarded to the successful bidder.
The bidder shall include the required responses and supply all the information as
indicated on the Bid Form, Attachment B. The prices inserted shall be net and shall be the
full cost including all factors whatsoever. Any bids not submitted on such forms provided
will be considered unresponsive.
No bid may be changed or withdrawn after the time of the opening. Any modifications
or withdrawals requested before this time shall be acceptable only when such request in
writing is made to Mike Watson, Project Coordinator.
The City of Greenville reserves the right to reject any and all bids, to waive any
formalities, and to accept the bid or any portion thereof that is deemed most
advantageous to the City. Any bid submitted will be binding for 60 days after the
opening.
The scope of work attached represents the minimum specification or description of work
to be purchased or contracted. These requirements are not intended to prevent fair
responses or to eliminate competition, but they are intended for the protection of each and
every proposer to insure, if possible, that all bids submitted shall be upon a fair and
comparable basis.
It is expressly understood by the bidders that written notice of award and/or receipt of
purchase order will constitute agreement by the City to consummate the transaction and
will serve together with the proposal, scope of work, and these instructions as the entire
form of contract between the parties except in cases where formal contracts are
warranted.
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All work shall be FOB, Greenville, N.C.
Each bidder shall affirm that no official or employee of the City of Greenville is directly
or indirectly interested in this proposal for any reason of personal gain.
Sales taxes may be listed on the proposal, but as a separate item. No charge will be
allowed for Federal Excise and Transportation tax from which the City is exempt.
New vendors must register with the City of Greenville's online portal at the following
web address: https://cityofgreenvillenc.munisselfservice.com/vss
Minority and/or Women Business Enterprise (MWBE) Program:
It is the policy of the City of Greenville to provide minorities and women equal
opportunity for participating in all aspects of the City's contracting and procurement
programs, including but not limited to, construction projects, supplies and materials
purchases, and professional and personal service contracts. In accordance with this
policy, the City has adopted a Minority and Women Business Enterprise (M/WBE) Plan
and subsequent program, outlining verifiable goals.
The City has established a 10% Minority Business Enterprise (MBE) and 6% Women
Business Enterprise (WBE) goal for the participation of MWBE firms in supplying goods
and services for the completion of this project. All firms submitting bids agree to utilize
minority and women-owned firms whenever possible.
Questions regarding the City's MWBE Program should be directed to Wanda House,
Financial Services Manager, at (252) 329-4862.
Equal Employment Opportunity Clause:
The City of Greenville, NC is an equal opportunity employer and strictly prohibits
discrimination against any employee or applicant for employment because of the
individual's race, color, religion, age, gender, disability, national origin, genetic
information, sexual orientation, gender identity/reassignment or expression, military or
veteran status, marital status, or any characteristic protected by applicable law.
TITLE VI NONDISCRIMINATION NOTIFICATION:
The City of Greenville, NC in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 US.C. 2000d to 2000d-4) and the Regulations,
hereby 1178814- v4 7 notifies all respondents that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this advertisement
and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award. See Attachment A for more information.
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Insurance Requirements:
The following insurance coverages and limits are standard insurance requirements for
City contracts. At times the scope of the contracted work may require additional or
unique coverages and increased limits.
The name of the contracting party must agree to purchase at its own expense insurance
coverages to satisfy the following minimum requirements. A certificate reflecting the
following minimum coverages shall be required and accompany the Contract:
1. Workers' Compensation Insurance:
Limits:
Workers Compensation: Statutory for the State of North Carolina
Employers Liability: Bodily Injury by Accident $1,000,000 each accident
Bodily Injury by Disease $1,000,000 policy limit
Bodily Injury by Disease $1,000,000 each employee.
No sub-contractor may exclude executive officers. Workers Compensation must
include all employees.
2. Commercial General Liability:
Limits:
Each Occurrence: $1,000,000
Personal and Advertising Injury $1,000,000
General Aggregate Limit $2,000,000
Products and Completed Operations Aggregate $2,000,000
The aggregate limit must apply per project. The form of coverage must be the
ISO CG 00 01 policy as approved by the State of North Carolina Department of
Insurance. If a form of coverage other than the CG 00 01 is used it must be approved.
Any endorsed exclusions or limitations from the standard policy must be clearly stated in
writing and attached to the Certificate of Insurance. Completed Operations coverage must
be maintained for the period of the applicable statute of limitations
The City of Greenville must be added as an Additional Insured to the Commercial
General Liability policy.
3. Commercial Automobile Liability: (If Applicable)
Limits:
Combined single limit $1,000.000
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The City of Greenville must be added as an Additional Insured on the
Commercial Auto Liability policy.
4. Professional Liability: (If Applicable)
Limits:
Each Claim Made: $1,000,000
Aggregate: $2,000,000
5. Builders Risk Coverage: (If Applicable)
Limit:
Minimum limit in the amount of total bid price.
The Builder Risk policy must be endorsed to increase the limit of insurance for all
change orders.
Policy Form:
Builder Risk coverage must be on a direct physical loss basis and contain no
exclusion for theft, collapse or damage to foundations or underground
structures, pipes or conduits.
6. Named Insured:
The named Insured shall be The City of Greenville, P.O. Box 7207, Greenville
NC 27835, the Contractor and all sub-contractors with a contractual assumption
of responsibility for damage to the project.
All insurance companies must be admitted doing business in North Carolina and
be acceptable to the City of Greenville's Safety Risk Manager. If the insurance
company(s) is a permitted surplus lines insurer, the insurance company name, and
NAIC number must be submitted to the Safety Risk Manager for approval before
commencing work. Contractor shall be required to provide the City no less than
thirty (30) days' notice of cancellation, or any material change, to any insurance
coverage required by this Contract.
A Certificate of Insurance (COI) must be issued by an authorized representative
of the insurance carrier(s). Certificates of Insurance must have the Insurance
Company name and NAIC number clearly identified. The Certificate of
Insurance must identify the Contract and contract work, including location, to be
completed in the description section.
The City of Greenville's review or acceptance of Certificates of Insurance shall
not relieve contractor of any requirement to provide the specific insurance
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coverages set forth in the Contract. Nor shall the City of Greenville's review or
acceptance of Certificates of Insurance constitute a waiver of the specific
insurance coverage requirements set forth in the Contract or acknowledgement
that all insurance coverage requirements set forth in the Contract have been met.
Hold Harmless and Indemnity Agreement:
To the fullest extent permitted by law, the Contractor shall indemnify and hold
harmless the City of Greenville, its employees, agents and consultants against
any liability arising out of or in connection with any of the operations or
obligations of the Contractor, including but not limited to any said operations or
obligations subcontracted or assigned to a different person or entity from claims,
damages, losses, and expenses, including but not limited to attorneys' fees, which
is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property, caused by acts or omissions of the Contractor or
anyone directly or indirectly employed by them or anyone for whose acts the
Contractor may be liable, regardless of whether or not such claim, damage, loss
or expense is caused in part by a party indemnified hereunder. Such obligation
shall not be construed to negate, abridge, or reduce other rights or obligation of
indemnity which would otherwise exists as to a party or person described in this
paragraph.
E-VERIFY COMPLIANCE: The Contractor shall comply with the requirements of
Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if the Contractor
utilizes a Subcontractor, the Contractor shall require the Subcontractor to comply with
the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. By
submitting a proposal, The Proposer represents that their firm and its Subcontractors are
in compliance with the requirements of Article 2 Chapter 64 of the North Carolina
General Statutes.
IRAN DIVESTMENT ACT: Vendor certifies that: (i) it is not on the Iran Final
Divestment List created by the NC State treasurer pursuant to N.C.G.S. 147-86.58; (ii) it
will not take any actions causing it to appear on said list during the term of any contract
with the City, and (iii) it will not utilize any subcontractor to provide goods and services
hereunder that is identified on said list.
LIQUIDATED DAMAGES: If the Contractor fails to complete the work within the
time specified in the bid package, the Contractor shall pay liquidated damages to the City
of Greenville in the amount of $250.00 for each calendar day of delay until the work is
completed or accepted.
The City of Greenville has adopted a Local Preference Policy, Resolution No. 056-13,
and a Professional and other Services Policy, Resolution No. 057-13 that may pertain to
this project. For more information, please see the City of Greenville's webpage at
Purchasing | Greenville, NC.
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Any questions regarding any part of this proposal shall be directed via email to Mike
Watson, Project Coordinator, at mwatson@greenvillenc.gov
Bids must be submitted using the provided Bid Submittal Form, Attachment B,
accompanied by the completed Reference Information Sheet.
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EXHIBIT B
Kiln Room Enclosure
Jaycee Park Administration Building
Scope of Work
Scope
The Contractor shall furnish all labor, materials, and equipment required to
convert the existing covered patio into a fully enclosed, conditioned workspace
with kiln zone, plumbing fixtures, insulation, and new roof structure. All work
shall be to industry standards for construction. All OSHA requirements and other
safety guidelines associated with the work shall be followed.
Debris
All debris associated with this project shall be removed and properly disposed of
offsite.
General Requirements
1. Contractor is responsible for all measurements.
2. All work shall comply with all applicable building codes and regulations. All
permits will be required and will be at no cost to the Contractor.
3. Refer to Attachment C for detailed information and requirements related to
the split system, kiln vents, intake louver, lighting, and plumbing fixtures.
4. Protect existing slab and adjacent structures during demolition and
construction.
5. Remove and dispose of the existing shingled roof-including roof framing,
underlayment, and flashing. Remove and dispose of all dog-eared fencing and
fence posts surrounding the patio perimeter in full. Maintain the existing
structural posts and concrete slab, clean and prep for new wall construction.
6. Construct new exterior walls around the full perimeter using pressure-treated
bottom plates anchored to the slab with 2x6 framing, installed to fully frame
and encompass all existing structural wood posts as part of the continuous
wall assembly. Install 7/16" OSB or plywood sheathing, a continuous
weather-resistive house wrap barrier, and a complete vinyl siding system with
all associated components and vented soffit. Provide and install aluminum
trim-coil covering all fascia, fully formed and securely fastened to achieve a
uniform, durable weather-resistant finish. Provide all required headers, lintels,
and structural bracing as part of the wall assembly.
7. Construct a 4-foot wall (4' H x 4' L) to the left of the exterior door jamb.
Finish the kiln side with cement paneling (Hardie board paneling) and the
opposite side with FRP paneling. Cap with 1-by material and paint.
8. Reuse the existing hollow metal door, frame, and hardware. Install new
stainless-steel hinges with non-removable pins. Provide and install a new flat
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threshold, door sweep and weather-strippng. Prep and paint the door and
frame.
9. Insulate all exterior walls with R-20 batt insulation and insulate the
roof/ceiling assembly with a minimum of R-38 batt insulation installed
between rafters at the underside of the roof deck. Seal all penetrations, joints,
and seams with foam or caulk to provide a continuous air barrier throughout
the building envelope.
10. Remove the existing roof structure as required and install a complete new roof
system, including new rafters or trusses sized per structural load requirements,
new roof decking, underlayment, flashing, 30-year architectural shingles, and
new drip edge with gutters and downspouts. Ensure the roof tie-in to the
existing building is fully flashed and sealed to provide a watertight
connection.
11. Install 12" gypsum board on the ceiling and tape, mud and sand for finishing
and install a 22" x 30" ceiling access panel.
12. Install 4'x8' FRP wall panels at designated areas, adhered and fastened per
manufacturer requirements, with panels set plumb, level, and tight to adjacent
sheets, and install FRP panels over a smooth, solid substrate such as drywall,
plywood, or OSB prepared per manufacturer requirements. Provide and install
all required FRP trim components to create a complete, finished system
13. Install 4 x 8 cement board panels (Hardie Board paneling or equal) from floor
to ceiling on all walls adjacent to or behind kilns as directed, maintaining all
manufacturers specified clearances to combustibles. Provide non-combustible
trim and fire-rated sealants as required to complete a fully compliant,
protected wall assembly.
14. Remove the existing hardwiring to each kiln. Install 15-50 plugs for each kiln
and connect them to new 15-50R outlets installed in the wall adjacent to each
kiln. Attached is the information for each kiln model, including the electrical
requirements.
15. Provide electrical hookup for the split system using a dedicated circuit
breaker, including all required conduit, wiring, disconnects, and terminations
installed in full compliance with NC Electrical Code and the manufacturer's
installation requirements.
16. Install eight new 8" LED ceiling lights using the existing switch leg and
lighting control, ensuring all fixtures are mounted, wired, and supported per
code. Provide and install two new electrical outlets on a dedicated circuit
breaker, including all required conduit, wiring, and terminations in full
compliance with NC Electrical Code.
17. Install a new emergency exit light over the rear exterior door, including all
mounting hardware and electrical hookups.
18. Furnish and install a ductless mini-split heat pump with remote, sized
appropriately for the insulated space, including a wall-mounted indoor head,
an outdoor condenser on a pad or wall bracket, and all required refrigerant
lines, condensate drain, and electrical disconnect. Test the system for proper
operation and charge to ensure full compliance with the manufacturer's
installation requirements.
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19. Provide complete plumbing rough-in for a utility sink with hot and cold-water
supply. Install new water supply lines, new drain and vent lines-including a
Studor Vent-tied into the existing sewer line in accordance with NC
Plumbing Code. Provide all required shutoff valves, escutcheons, and fittings,
and test all plumbing for leaks and proper drainage to ensure full,
code-compliant operation.
20. Maintain the existing exterior hose bib and associated supply line. Disconnect
as required for construction and securely reattach and reconnect to the new
exterior wall, restoring full function upon completion.
21. Provide and install a complete flat-stock trim package using 1-by material
with continuous caulking to create a fully finished appearance. Where cement
panel boards are installed, provide and install 1-by cement boards as the trim
components to maintain a uniform flat-stock profile and ensure all trim in
these areas remains non-combustible.
22. Hook the kilns to the existing electrical system, providing all required
connections and terminations in accordance with manufacturer requirements
and NC Electrical Code. Provide mechanical ventilation systems with a new
outlet as indicated in Attachment C and maintain all required clearances to
combustibles throughout the installation.
23. Paint the drywall ceiling, cement board panels, and all trim with one coat of
primer and two coats of interior latex paint, applied to achieve a uniform
finish.
24. Timely completion is essential due to the required shutdown of all pottery
programs during construction. The Contractor shall commence work in
mid-August and shall achieve full completion, weather permitting, within 45
calendar days of the start date. Liquidated damages will be assessed for
failure to complete the work within the allotted contract time.
Warranty
Provide a standard manufacturer's warranty on all materials and a 1-year warranty
from the contractor on all labor.
Notes
Contractor will be able to use the facility's electricity, water, and restrooms to
complete the work.
The facility will remain open to the public so the Contractor shall make
allowances for this and be responsible for providing a safe work site at all times.
All egress doors shall not be blocked or restricted under any circumstances.
The laydown area, parking, time of work, access to the building, etc. will be
discussed at a pre-construction meeting with the awarded contractor.
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