Facilities: JFK Colisseum Chiller Project

Location:	New Hampshire
Posted:	Sep 1, 2026
Due:	Sep 18, 2026
Agency:	City of Manchester
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	2600032
Publication URL:	To access bid details, please log in.

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Request for Qualifications (Design-Build Contract)

City of Manchester, NH Department of Public Works

Administration of Project: DPW-Facilities

Project Name JFK Coliseum Chiller Project

Project Location 303 Beech Street

City / County Manchester, NH

Owner

City of Manchester Parks & Recreation

Delivery Method Design-Build

No. of paper copies requested (stapled, not bound)

Response Deadline

Project Number

Project Manager

9/18/2026

2600032

Josh Gagne

2:00 PM local time

Contracting Authority DPW-Facilities

Prevailing Wages Federal

No. of electronic copies requested (PDF) 1 emailed copy

Submit the requested number of Statements of Qualifications, attached, directly to Josh Gagne jgagne@manchesternh.gov.

See Section F of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Josh Gagne at jgagne@manchesternh.gov. with the project number

included in the subject line (no phone calls please). Questions will be answered until one week before the response deadline.

The name of the party submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

The City of Manchester DPW-Facilities requests interested firms submit qualifications for Design-Build (DB) services for

replacing the ice rink refrigeration system, cooling tower and switch gear at the JFK Coliseum.

The project will include design and construction services necessary for replacing the chiller, along with required pumps,

cooling tower, piping, controls integration, switch gear and electrical modifications.

Additional scope and services may be added as required by DPW-Facilities.

The project scope will be developed as a part of this project from DPW Design Standards as provided by the Facilities

Department acting as the Criteria Architect/Engineer (“Criteria A/E”).

All aspects of the project and related issues will be implemented and operated consistent with the Contracting Authority

and/or Owner’s policies and procedures.

B. Scope of Services

The selected Design-Builder (“DB”), will provide the following categories of services: develop and maintain estimates of

probable construction cost, value engineering, project schedules, and construction schedules; lead and manage the

Schematic Design, Design Development, Construction Documents, Construction and Closeout stages.

Additional Project Scope Information:

Chiller Selection: Conduct a thorough analysis to select the most suitable chiller unit based on capacity, refrigerant,

energy efficiency, and compatibility with existing equipment.

Equipment Pre-Purchase: DB to determine if there is a need to pre-purchase the new chiller, as well as switch gear, based

on an assessment of equipment availability/lead times, and schedule requirement to have the new chiller in service by

August 2027.

System Integration: Ensure proper integration of the new chiller with the existing chiller plant, including electrical,

mechanical, and control systems.

Environmental Compliance: Ensure that the project complies with all environmental regulations, including refrigerant

handling and disposal.

Documentation: Provide and maintain design drawings, construction drawings, bid drawings and as-builts per DPW-

Facilities requirements.

Publish Date: 09/03/2026

Page 1 of 5

Request for Qualifications (Design-Build Contract) continued

Preconstruction Services: The DB will work cooperatively with the Project Team, and will provide, among other services,

schedule development, estimate development, schematic design, design development, construction documents

preparation, permits, budgeting, value engineering, and preconstruction planning throughout the preconstruction stages.

Construction Services: The DB shall construct the Project pursuant to the construction documents and in accordance with

the schedule requirements. The DB shall hold all subcontracts and shall be fully responsible for the means and methods

of construction, weekly progress meetings, testing and inspections, project safety, project completion within the schedule

agreed upon in the preconstruction phase, compliance with all applicable laws and regulations including monitoring

compliance equal employment, and prevailing wage requirements, and submitting monthly reports of these activities to the

Contracting Authority. The Contracting Authority reserves the right to approve the DB’s selection of subcontractors.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications below

is a list of relevant scope of work requirements for this RFQ:

1. Experience with DB Project Delivery method

2. Previous demonstrated DB experience with similar type chilled water systems and chiller

replacement projects.

3. Previous demonstrated cost estimating and cost control for chiller replacement projects within DB

4. Previous demonstrated project schedule and development, maintenance, and reporting throughout the

entire project within DB delivery method.

5. Familiarity and successful past project management, construction, and design experience in Manchester, NH

Funding / Estimated Budget

Total Project Cost $1,300,000

Construction Cost $1,100,000

Grant Funding

Other Funding

$ 850,000

TBD

Publish Date: 09/03/2026

Page 2 of 5

Request for Qualifications (Design-Build Contract) continued

Anticipated Schedule

DB Preconstruction Start

Construction Start

Substantial Completion of all Work

DB Services Completed

11 / 5 / 26

4 / 15 / 27

08 / 15 / 27

09/ 27

E. Evaluation Criteria for Selection

Selection Criteria: The DB will be selected using (i) qualifications-based process during the Request for Qualifications

(“RFQ”) stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualifications-

based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from

short listed firms will include such factors that are determined to derive or offer the greatest value and qualification to the

Owner.

Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the

qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After

evaluating the responses to this RFQ, the Contracting Authority will select a short list of no greater than five candidates

that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are

qualified, it will only select the qualified firms.

Request for Proposal: The short-listed firms shall be sent a Request for Proposal (“RFP”) that will invite the firms to submit

pricing proposals. The short-listed candidates will also receive (i) form of the Agreement with the Contracting Authority

containing the contract terms and conditions, (ii) set of the most recent criteria documents and (iii) proposed Project

schedule.

Interview: After submitting responses to the RFP, the short-listed firms may be interviewed by the Contracting Authority

and representatives of the Owner. The purpose of the interview will be to meet the proposed Project team, become

familiar with key personnel, and understand the project approach and ability to meet the stated objectives for the Project.

Please be prepared to discuss with specificity the firm’s capacity to conduct this work in compliance with the timetable,

budget expectations. The Contracting Authority will notify each short-listed firm to schedule individual times for the

interviews.

Selection Schedule: Tentative schedule is subject to change.

Qualifications Due

RFP issued to the Short-Listed Firms

RFP Proposals Due

Interviews

Selection of DB

9/18/2026

10/2/2026

10/23/2026

10/29/2026

11/4/2026

Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for

any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall

have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right

to waive minor variations in the selection process.

Publish Date: 09/03/2026

Page 3 of 5

Request for Qualifications (Design-Build Contract) continued

F. Submittal Instructions

Firms are required to submit the attached Statement of Qualifications.

Statements of Qualifications must be submitted electronically by email to Josh Gagne at jgagne@manchesternh.gov.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your

firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If

possible, please reduce the file size of the PDF. Submittals are limited to one email with a maximum file size of 25 MB.

Also, please insert the project number and firm name followed by “SOQ” in the email subject line.

Paper copies of the Statement of Qualifications, will not be accepted.

Facsimile copies of the Statement of Qualifications will not be accepted.

Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and

subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following

information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals

which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance.

Proposers are requested to submit the following information in response to this RFQ within Section H of the Statement of

Qualification form.

1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the

Project.

2. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget

(e.g. a letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the

construction budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's

current limits of liability for commercial general liability, employer's liability, business automobile liability, and

professional liability insurance.

3. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the

Project.

4. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a

competitive process and, if so, the nature of the work and capability to self-perform.

5. Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the

Project.

6. Scheduling: Demonstrated track record of performance managing projects to the original schedule.

Firms are requested to identify professional registrations, memberships and credentials including but not limited to: LEED

GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction

industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the Statement of

Qualification form.

Publish Date: 09/03/2026

Page 4 of 5

Design-Build Selection Rating Form

Project Name JFK Coliseum Chiller Project

Project Number 2600032

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location and Workload (Maximum 5 points)

a. Proximity of firm to project site

Less than 50 miles

50 miles to 100 miles

More than 100 miles

Value

Score

2. Primary Qualifications (Maximum 35 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to

coordinate construction documents and

develop accurate estimates and schedules

Experience / ability of field representatives to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 10 points)

a. Key consultants

Experience / ability of key consultants to

perform effectively and collaboratively

0 - 10

0-5

Max =

0 - 10

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. LEED*** Registered / Certified project experience

c. BIM project experience

Less than 3 sample projects

3 to 6 sample projects

More than 6 sample projects

Registered LEED v4 or v4.1 projects

Certified LEED v4 or v4.1 projects

Training and knowledge

Direct project experience

d. Team organization

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 20 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

Past performance as indicated by

evaluations and letters of reference

Less than 3 projects

3 to 6 projects

More than 6 projects

c. Budget and schedule management

Performance in completing projects within

original construction budget and schedule

2 Max = 3

2 Max = 2

3 Max = 3

0-2

0 - 10

0-3

4-6

7 - 10

0-5

Notes:

Committee Evaluation:

Name

Signature

Publish Date: 09/03/2026

Subtotal

Date

Page 5 of 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Facilities: JFK Colisseum Chiller Project

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See also