Town of Lincoln INVITATION FOR BIDS
Lincoln Water Department Property HVAC Improvements
The Town of Lincoln Water Department is soliciting sealed bids from qualified contractors for the installation of one (1)
Hyper-Heat Pump system, with floor and wall-mounted A/C evaporators, as well as (1) Energy Recovery Ventilator unit
sized for 4 people. In addition, all existing duct work will be removed and/or replaced as necessary. All accessible ducts
will be cleaned or replaced as needed, all seams will be sealed and R-8 insulation applied. Project specifications are
listed below. Prevailing Wage Rates apply and are included in the bid specifications. Copies of bid specifications may be
picked up at the Lincoln Water Department Office, 77 Sandy Pond Road, Lincoln, MA 01773 Monday through Friday,
7:00 a.m. to 3:00 p.m. They are available for download at the Town’s website: www.lincolntown.org. They can also be
downloaded directly at: https://www.lincolntown.org/Bids.aspx?BidID=157
A pre-bid walk-through of the site will be held on Tuesday, September 15, 2026, at 9:00AM at 77 Sandy Pond Road,
Lincoln, MA 01773. Attendance at this walk-through is strongly encouraged to ensure you understand the scope of the
work. Questions about this bid may be submitted via email to Richard Nolli, Water Superintendent, at
nollir@lincolnma.gov no later than Wednesday, September 16 at 3:00PM. Responses will be made via email no later
than Wednesday, September 23, 2026.
Sealed Bid responses are due by Wednesday, September 30, at 12:00 pm. Responses can be mailed to: Lincoln Water
Department c/o Lincoln Town Offices, 16 Lincoln Road, Lincoln, MA 01773. Bids can also be hand delivered to the Lincoln
Water Department, 77 Sandy Pond Road, Lincoln, MA 01773 between 7:00AM and 3PM.
On Wednesday, September 30, at 12:00 pm., bids received will be publicly opened and read at the Water Department
Office, 77 Sandy Pond Road, Lincoln, MA 01773.
The Town reserves the right to accept or reject any or all bids if deemed in the Town’s best interest to do so, or to waive
any informalities. MBE/WBE firms strongly encouraged to apply. EEO.
- Lincoln Water Dept.
Town of Lincoln BID INSTRUCTIONS
Lincoln Water Department Property HVAC Improvements
The Town of Lincoln Water Department is soliciting sealed bids from qualified contractors for the installation of one (1)
Hyper-Heat Pump system, with floor and wall-mounted evaporators, as well as an ERV unit sized for 4 people. In
addition, all existing duct work will be removed and/or replaced as necessary. All accessible ducts will be cleaned or
replaced as needed, all seams will be sealed and R-8 insulation applied. Project specifications are listed below. Prevailing
Wage Rates apply and are included in the bid specifications. Copies of bid specifications may be picked up at the Lincoln
Water Department Office, 77 Sandy Pond Road, Lincoln, MA 01773 Monday through Friday, 7:00 a.m. to 3:00 p.m. They
are available for download at the Town’s website: www.lincolntown.org. They can also be downloaded directly at:
https://www.lincolntown.org/Bids.aspx?BidID=157
The full Bid specifications are comprised of:
1) Invitation to Bid
2) Bid Instructions
3) Bid Specifications
4) Bid Response Sheet
5) Attachment A - Authorizations
6) Attachment B - Certifications
7) Attachment C – Sample Town of Lincoln Contract
8) Attachment D – Prevailing Wage Rates
A pre-bid walk-through of the site will be held on Tuesday, September 15, 2026, at 9:00AM at 77 Sandy Pond Road,
Lincoln, MA 01773. Attendance at this walk-through is strongly encouraged to ensure you understand the scope of the
work.
Questions about this bid may be submitted via email to Richard Nolli, Water Superintendent, at nollir@lincolnma.gov no
later than Wednesday, September 16 at 3:00PM. Responses will be made via email no later than Wednesday,
September 23, 2026.
Sealed Bid responses are due by Wednesday, September 30, at 12:00 pm. Responses can be mailed to: Lincoln Water
Department c/o Lincoln Town Offices, 16 Lincoln Road, Lincoln, MA 01773. Bids can also be hand delivered to the Lincoln
Water Department, 77 Sandy Pond Road, Lincoln, MA 01773 between 7:00AM and 3PM.
On Wednesday, September 30, at 12:00 pm., bids received will be publicly opened and read at the Water Department
Office, 77 Sandy Pond Road, Lincoln, MA 01773.
The Town will make an award to the lowest responsible and responsive bidder within seven (7) business days of the
acceptance of the bids. The lowest bidder will be determined by the total contract price as reported on the Bid Response
Sheet.
The Town reserves the right to reject any or all bids if it were in the Town's interest to do so. The Town also reserves the
right to waive any informalities.
All bids must comply with the following conditions:
1. All bids shall be submitted on the Bid Response Sheet provided in this specification in a sealed envelope clearly
marked "Bid – Lincoln Water Department Property HVAC Improvements 2026”
2. Bid Deposit - all bids shall be accompanied by a bid deposit in the form of a bid bond, or cash, or a certified
check on, or a treasurer's or cashier's check issued by a responsible bank or trust company, payable to the Town
of Lincoln. The amount of such bid deposit shall be five percent (5%) of the total value of the bid.
3. Payment Bond – If selected as contractor, the vendor will, within ten days (Saturdays, Sundays and legal holidays
excluded), following notification of selection, provide a payment bond, from a surety company qualified to do
business under the laws of the Commonwealth and satisfactory to the awarding authority, in the sum of fifty
percent of the contract price, the premiums for which are to be paid by the contractor and are included in the
contract price.
4. Bid Response Sheet - The bidder shall complete the attached Bid Response Sheet to indicate the price for the
Lincoln Water Department Property HVAC Improvements.
5. Contractors must possess all appropriate licensing necessary to obtain required permits for specified HVAC
units, as required by 781 CMR.
6. Contractors must be able to provide at least three references for work within the past 5 years for the installation
of equivalent HVAC equipment.
7. Contractors must be able to enter into a contract with the Town of Lincoln, as detailed in Attachment C –
SAMPLE TOWN OF LINCOLN CONTRACT.
8. Contractors must apply for and receive any necessary permits prior to starting work with the Town of Lincoln.
9. All work must pass inspection and receive final sign off from the Building Inspector prior to final payment.
10. Contractors must have a minimum of seven years' experience in the installation of heat pumps as specified in
the IFB.
11. Insurance - coverage as specified below shall be taken out in a company or companies authorized to do such
business in the Commonwealth of Massachusetts and shall be written for not less than any limits of liability as
specified herein below, or required by law, whichever is greater.
a. Worker's Compensation and other benefits as required under Chapter 152 of the General Laws, as
amended, and Section 34A of Chapter 149 of the General Laws. Employer's Liability with a limit of at
least $100,000 each accident.
b. Comprehensive General Liability and Automotive Liability: General Liability shall include Contractor's
Liability, Completed Operations and Products Liability; all on the occurrence basis with Personal Injury
Coverage and Broad Form Property Damage. Automotive Liability shall include coverage for owner, non-
owned and hired automobiles, where applicable. Combined single limit for Comprehensive General
Liability and Automotive Liability: Each Person $1,000,000, Each Occurrence $1,000,000
c. The Town of Lincoln will be named as an additional insured on all policies.
d. Certificates of Insurance shall be submitted to the Town simultaneously with the execution of the
Contract. Certificates shall indicate that Contractual Liability coverage is in force. These Certificates shall
contain a provision that the insurance company will notify the Town by registered mail at least thirty
days in advance of any cancellation, change or expiration of the policies.
12. The Town will make an award to the lowest responsible and responsive bidder. The responsive bidder will be the
one who meets all bid requirements and submits all required information to the Town. The responsible bidder
will also be subject to reference checks.
13. All work will be performed in accordance with the relevant section(s) of the Bid Specifications below.
14. This contract shall be in effect from the date of signing and must be completed not later than December 31,
2026, unless otherwise agreed upon by the Town.
15. The Town reserves the right to reassign the contract to another firm should the vendor awarded the contract
and fail to carry out the contract at any time during the contract period.
16. Questions regarding this bid may be submitted to Richard Nolli, Water Superintendent, in writing via email
(nollir@lincolnma.gov)
17. The Terms and Conditions of the contract are spelled out in this Invitation for Bids, in the Bid Specifications, and
in the Bid Response Sheet, all of which will be part of the contract document. The successful bidder will be
acknowledged with a letter of award, which will be signed by both parties. This letter will also become part of
the contract document.
BID SPECIFICATIONS
Water Department Property HVAC Improvements
The winning bidder will provide, install and electrify equipment at the address listed below as indicated:
- 77 Sandy Pond Rd Lincoln MA 01773
- Office Area A/C Hyper Heat
o installation of one (1) Mitsubishi Hyper-Heat Pump System
o Installation of one (1) A/C Floor-Mounted Evaporator
o Installation of two (2) A/C Wall-Mounted Evaporators
o Installation of (1) 12” High Quick Sling Stand
o Installation of Pipe Cover System
o Supply (3) Mitsubishi Wireless Controllers
NOTE:
Above listed system installation to include necessary refrigeration piping, drain piping, system
mounting, proper line testing and evacuation per mfg. specification, and start up.
- Office Ventilation System
o Installation of (1) Renew Air ERV (Energy Recovery Ventilator)
NOTE:
Office ventilation system to provide 20 CFM per person as required for code compliance. Occupancy
listed as 4 people in office space. Installation includes necessary inlet and outlet ducts, along with
building fresh air and exhaust ducts to occupied space (offices). System to be operated by occupancy
timer.
- Duct System
o All existing duct work to be removed and or replaced as necessary
o All accessible ducts to be cleaned or replaced as needed
o All seams to be sealed
o All ducts to have R-8 insulation applied.
- All work should include Mitsubishi Manufacturer Parts Warranty and one (1) year heating and cooling
installation warranty.
- All work should include Renew Air ERV Manufacturer Parts Warranty and one (1) year installation warranty.
- All debris removal to be included in total cost.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
