ACP-New Procedure Suite

PLEASE READ THIS ADVERTISEMENT IN ITS ENTIRETY BEFORE
SUBMITTING QUESTIONS. THERE IS A LOT OF INFORMATION
CONTAINED IN THIS SOLICITATION AND MANY QUESTIONS WILL HAVE
ALREADY BEEN ANSWERED WITHIN THE ADVERTISEMENT. THANK YOU.

AD ID#2121933 Stony Brook University Hospital intends to make an award for the above-noted commodity, product, and/or service. A sealed bid will be held. If you are interested in providing a proposal for the above commodity/product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice.

An award will be made to one single Prime Contractor. A Wicks Waiver has been applied for by the Hospital.

The work to be done under the Contract, in accordance with the Contract Documents, shall include, but not be limited to the following: performing, installing, furnishing, and supplying all materials, equipment, labor, and incidentals necessary or convenient for the construction of Project Number 23485, titled ACP-New Procedure Suite and carry out all of the duties and obligations imposed upon the Contractor by the Contract Documents.

The main features of the work shall include, but not be limited to the following:

The complete removal, furnishing, rigging, installing, and other components related to the replacement of Roof Top Unit #2 on the ACP building. The project will require the rigging of the removal and installation of the new packaged rooftop mechanical equipment as shown in the attached design drawings and specifications. The rigging task is to be performed on premium time off hours on a weekend to avoid impacts to patient care. This project will be responsible for all rooftop penetrations, along with roofing repair work and structural steel associated. The contractor is to provide adequate training to Plant Operations while performing a proper turnover for preventative maintenance purposes. Proper safety measures will be maintained throughout the project so that adjacent areas are free from any potential harm from construction-related activities. Necessary engineering submissions and testing parameters are to be adhered to as highlighted throughout the bid documents. Contractor will be required to respond to all punch list action items generated from their responsible scope of work items related to this project by Stony Brook Medicine, the contracted Architect or Engineer of Record, and the hired commissioning organization.

Bidding Documents, including drawings and specifications, will be issued to interested contractors free of charge by the Hospital Purchasing Department, upon written request to the buyer of record, Omar Santiago, by email, to Omar.Santiago@StonyBrookMedicine.edu

Documents will only be provided to potential bidders electronically via e-mail for
this project. This will allow for inclusion on the Project’s Plan Holders List and
direct receipt of any Addenda and/or Clarifications that may be issued. Bids
submitted by contractors who have obtained forms in any other manner will be
considered informal.

Bids must be submitted in triplicate on the forms provided by the Hospital.
They shall be addressed to Stony Brook University Hospital Purchasing, Attn: Omar
Santiago, Procurement Officer 2000 Ocean Ave. Suite 1 Ronkonkoma, NY 11779
in a sealed envelope, marked with the name and address of the bidder, the title
of the Project - SBUH ACP-New Procedure Suite, and the Project number IFB
24/25-078. The Hospital accepts no responsibility for Proposals that may be
delivered by any courier or other messenger service that does not contain all of
the above-noted information on the outside of a sealed envelope. Facsimile or
email copies of the Proposal will not be accepted.

TimeLine:

• Mandatory Onsite Visit & Bidders Conference:
  A mandatory site visit/walkthrough and bidders conference will be held on June 13th, 2025, at 10:00 AM at Stony Brook University Hospital Health Science Center Level 3, Lecture Hall 6. Interested bidders must plan to meet at 9:30 am L5 Hospital Main Entrance Lobby Information desk where you will be greeted and then escorted to the Health Science Center Lecture Hall for a Prompt 10:00 am start. Interested bidders must RSVP their intent to attend the scheduled conference to : Omar.Santiago@StonyBrookMedicine.edu no later than 12:00 noon on June 12th, 2025. Interested bidders will be sent the bid documents including drawings and specifications as requested. It is strongly suggested that contractors include enough travel time to the hospital to include time to park and walk to the meeting location at the Hospital. Vendors must enter the hospital by way of the main entrance, get visitor passes from the information desk, and be ready for a prompt 10:00 AM Start. When applicable, vendors must wear face masks in the Hospital Environment. Interested Prime contractors must be in attendance in order to submit a bid. It is recommended that interested subcontractors and/or suppliers also attend in order to network and share company information with interested Prime Bidders, however, attendance is optional for subcontractors and suppliers. Interested subcontractors/suppliers can request a copy of the sign in sheet for the names of Prime Contractors who were in attendance, post conference.
• RFI's (Request for Information - Technical Questions) All Bidders’ questions
  must be submitted in writing, citing the particular IFB page, section, and
  paragraph number where applicable to Omar.Santiago@StonyBrookMedicine.edu by June 20th, 2025, 4:00 PM. Questions received after the closing date for inquiries will not be answered. All questions must be relevant to the Bidder’s response to this IFB.
• RFI Responses - Copies of all relevant questions, with official responses, will be
  provided in writing to all Bidders who have requested this IFB by June 27th,
  2025, or as soon thereafter as possible. Only written answers are official.
• Submission of Bids – Bids must be sealed and submitted in triplicate, one with
  all original signatures, in accordance with the instructions contained in the
  Information for Bidders, this advertisement, Notice to Bidders, and the IFB
  package. Security will be required for each bid in an amount not less than five
  (5) percent of the Total Bid. Refer to Information for bidders, 7554-06, for
  additional information on bid security.
  Bids, whether mailed or dropped off, must have the following address and
  information stated on the outside of the sealed package:
  Stony Brook University Hospital Purchasing Attn: Omar Santiago 2000 Ocean Avenue Suite 1 Ronkonkoma, NY 11779. IFB 24/25-078 SBUH HSC ACP-New Procedure Suite Due July 7th, 2025, at 11:00 am.
• Bid Opening: Proposals will be opened and read aloud on July 7th, 2025, at
  11:00 AM Stony Brook University Hospital Purchasing 2000 Ocean Ave.
  Main Conference Room
• Estimated Project Start Date: August 7th, 2025
• Estimated Project Completion Date: July 7th, 2026

Documentation:

The following items must be submitted with an IFB response:

• 7554-07 Contractor Proposal
• Bid Bond or other means of security as per Information for Bidders Section 6
• Exhibit H- Finance Law 139-I Sexual Harassment Certification
• Exhibit E (EO 177 Certification)
• Exhibit L
• Exhibit N
• List of Sub-Contractors with the same minimum requirements as Bidder
• Time and Performance Working plan and schedule as per section 8 of the
• Information for Bidders
• Bid Breakdown Sheet (Also referred to as the SOV)
• Signed IFB cover page
• MWBE 7557-107 Utilization Plan
• MWBE 7557-108 EEO Staffing Plan
• SDVOB 7564-107 Utilization Plan
• Signed Amendments
• 7554-20 Bidder’s Certifications
• Equipment Submittals
• EO_16 Certification
• Vendor Responsibility Online Questionnaire Certification completed within the
  past 6 months by filing the required CCA-2 online via the VendRep. To enroll in
  and use the VendRep, see the VendRep Instructions at
  http://www.osc.state.ny.us/vendrep/vendor_index.htm or go directly to the
  VendRep online at https://portal.osc.state.ny.us . To request assistance, contact
  the Office of the State Comptroller’s (“OSC”) Help Desk at 866-370-4672 or
  518-408-4672 or by email at ciohelpdesk@osc.state.ny.us

Minimum Qualifications Required by Prime Contractor and Sub Contractor(s)

See section 7 of Information for Bidders Document 7554-06 which is not limited
to but includes the following:

A bidder must demonstrate, to the satisfaction of the Hospital, that it has
successfully completed three (3) contracts similar in size, scope, and complexity
to this contract within the last five (5) years. Each project reference must include
a brief description of the project including location, project size, scope, original
budget estimate, client references with contact numbers, completed budget for
the project, and scheduled/actual completion dates

1. For scope and complexity, similar work is defined as phased construction of healthcare and mechanical systems where expertise is required so that existing patient care areas are left functional and code compliant. Vendor must have experience in safe protection of adjacent areas as to not interfere with daily functionality of facility. Extensive experience required of phased shutdown work for both mechanical and electrical systems. Engineering submissions and familiarity with MEP engineering code requirements work, of as further described in the General Requirements, Description of Work
2. The determination of relevant contract experience in terms of size, scope, and complexity will be at the sole discretion of the Hospital.
3. The above three projects shall be submitted in Attachment A of the
   Proposal (Form 7554-07), “List of Completed Similar Construction
   Projects” (the List). If the List is not provided or is missing information,
   and/or is found to have erroneous information or information that is no
   longer current, a Proposal may be rejected as not responsive. If requested
   by the Hospital, the bidder may be permitted to add missing information,
   modify, and/or explain erroneous information or information that is no
   longer current on the List. Modifications and/or explanations of the List
   must be received within 48 hours of receipt of the Hospital’s request.
4. The Prime bidding contractor must provide a list of subcontractors for approval with bid submission. The subcontractor’s qualifications must meet or exceed those of the bidding contractor.
5. All Contractors and Subcontractors are to provide resumes of all site supervisors and Project Managers for review and approval by Stony Brook University Hospital; inclusive of a minimum of 10 years of "Healthcare" experience in construction.
6. Contractor shall provide a company organization chart with key staff members to be assigned the project from an office to job site staff. The contractor shall provide exceptional team members with company resumes that will directly reference jobs of similar size and scope.
   
   

NYS Department of Labor Requirement

Public Work Contractor and Subcontractor Registry
(NEW MANDATORY REQUIRMENT) Starting December 30, 2024, all contractors and subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor Law are required to register with the New York State Department of Labor (NYSDOL) under Labor Law Section 220-i.

Private projects subject to Article 8 of the Labor Law include those covered by
Labor Law Sections 224-a (public subsidy funded projects), 224-d (renewable
energy systems), 224-e (broadband projects), 224-f (climate risk-related and
energy transition projects, and roadway excavations.)

The law defines a “contractor” as any entity entering into a contract to perform
construction, demolition, reconstruction, excavation, rehabilitation, repair,
installation, renovation, alteration, or custom fabrication. The law defines
“subcontractor” as any entity subcontracting with a contractor to perform
construction, demolition, reconstruction, excavation, rehabilitation, repair,
installation, renovation, alteration, or custom fabrication, which is subject to
Article 8 of the Labor Law. Contractors are responsible for verifying that any
subcontractors they work with are registered.

Contractors need to register before submitting any new bids or commencing new
work on a covered project on or after December 30, 2024. Subcontractors need
to register before commencing new work on a covered project on or after
December 30, 2024. NYSDOL encourages all contractors and subcontractors to
register as soon as possible to obtain a Certificate of Registration to avoid
negatively impacting a bidding period or project schedule.

For more information or to register, please visit:
https://dol.ny.gov/public-work-contractor-and-subcontractor -registry-landing

This is a prevailing wage project. NYS Department of Labor has assigned PRC
Schedule #2025005019 for this project.

Stony Brook Medicine (SBM) is committed to following the Hospital's leadership
mandate to implement sustainable and/or energy-conserving products/building
materials that would be required to achieve a minimum of LEED Silver status.
LEED certification may or may not be applied for but the required documentation
should be appropriately available upon the request of SBM.
Therefore, procured products shall meet the established sustainable standards
consistent with their restrictive industries such as Green Guard, FloorScore for
flooring products, BIFMA for Business and Institutional Furniture, CertiPUR-US
for products containing foam material, etc. All vendor estimates, proposals, and
quotes must be accompanied by the appropriate reference to the respective
certifying agency.

N.Y. State Finance Law §139-l

Pursuant to N.Y. State Finance Law §139-l, every bid made on or after January
1, 2019, to the State of any public department or agency thereof, where
competitive bidding is required by statute, rule, or regulation, for work or services
performed or to be performed or goods sold or to be sold, and where otherwise
required by such public department or agency, shall contain a certification that
the bidder has and has implemented a written policy addressing sexual
harassment prevention in the workplace and provides annual sexual harassment
prevention training to all of its employees. Such policy shall, at a minimum, meet
the requirements of N.Y. State Labor Law §201-g.

N.Y. State Labor Law §201-g provides requirements for such policy and training
and directs the Department of Labor, in consultation with the Division of Human
Rights, to create and publish a model sexual harassment prevention guidance
document, sexual harassment prevention policy and sexual harassment training
program that employers may utilize to meet the requirements of N.Y. State Labor
Law §201-g. The model sexual harassment prevention policy, model sexual
harassment training materials, and further guidance for employers can be found
online at the following URL:
https://www.ny.gov/combating-sexual-harassment-workplace/employers.

Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder
containing the certification required above shall be deemed to have been
authorized by the board of directors of such bidder, and such authorization shall
be deemed to include the signing and submission of such bid and the inclusion
therein of such statement as the act and deed of the bidder.

If the bidder cannot make the required certification, such bidder shall so state
and shall furnish with the bid a signed statement that sets forth in detail the
reasons that the bidder cannot make the certification. After review and
consideration of such statement, SUNY may reject the bid or may decide that
there are sufficient reasons to accept the bid without such certification.

The certification required above can be found on Exhibits E and H which the
bidder must submit with this bid.

This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby Law,
and in accordance with NYS Lobbying Law 139 requirements, effective
immediately this procurement is in a “Restricted Period”. This restricted period
will be in effect until an award for this product and/or service has been fully
executed. Vendors are cautioned that the only permissible contact for this
procurement is Omar Santiago Hospital Purchasing Omar.Santiago@StonyBrookMedicine.edu Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency.
The successful bidder will be required to complete and submit documents related to
NYS Finance Law 139 j&k, and Public Officer Law.

The successful bidder shall be required to submit valid and current proof of NYS Workman’s Compensation and Disability Insurance forms. If you propose to submit a bid, it must be sent to the address noted and received by the date and time provided in this advertisement.

All bidders must demonstrate their ability to meet specified Service Disabled
Veteran Owned and Minority/Women Owned Business Participation Goals as
stated in this advertisement and submit preliminary MWBE and SDVOB
Utilization Plans (forms 7557-107 and 7564-107) with their IFB response.