City of Gilroy
Community Development Department
Request for Proposals
On-Call Standard and Expedited
Building and Fire Plan Review and
Inspection Services
No. 26-RFP-CDD-528
ATTN:
CARINA BAKSA
CITY OF GILROY
7351 ROSANNA STREET
GILROY, C A 95020-6197
Proposals Due by: 12:00 PM, Tuesday, January 6, 2026
Request for Proposals
No. 26-RFP-CDD-528
Notice is hereby given that ELECTRONIC Requests for Proposals will be received at the
City of Gilroy, for On-Call Standard and Expedited Building and Fire Plan Review and
Inspection Services, Project No. 26-RFP-CDD-528 as described in the attached Request
for Proposals. RFPs will be accepted by email to carina.baksa@cityofgilroy.org until 12:00
pm, Tuesday, January 6, 2026. RFPs received after that time and date will not be considered.
The City of Gilroy accepts no responsibility if delivery is made to another location other than
location specified above and/or delayed deliveries. RFPs should be submitted in a complete,
single electronic file to the email specified in this notice. An evaluation team will review
proposals and select a vendor based on the selection criteria and process outlined in the
RFP. The selected vendor will enter into an agreement for a period of three (3) years upon
approval by City Council, with two, one-year extensions available after that.
A free electronic copy of the RFP can be obtained by going to the City of Gilroy website
(www.cityofgilroy.org).
Respectfully Requested,
Carina Baksa
Finance Manager
No. 26-RFP-CDD-528
On-Call Standard and Expedited Building and Fire
Plan Review and Inspection Services
Table of Contents
Proposal Submittal Checklist.......................................................................................................... 1
Introduction...................................................................................................................................... 2
Project Description .......................................................................................................................... 2
Issuing Office.................................................................................................................................... 2
Anticipated RFP Schedule ............................................................................................................... 3
Submission Date and Location........................................................................................................ 3
Solicitation Documents and Changes (Addenda) ........................................................................... 3
Protests ............................................................................................................................................ 4
Rejection of Proposals ..................................................................................................................... 4
Modification / Withdrawal ............................................................................................................... 4
Cancellation ..................................................................................................................................... 4
Duration of Proposals ...................................................................................................................... 4
Public Record ................................................................................................................................... 4
Incurring Costs ................................................................................................................................. 5
Selection Process ............................................................................................................................ 5
Proposal Contents ........................................................................................................................... 5
Proposal Evaluation Criteria and Scoring ....................................................................................... 6
SCOPE OF WORK.............................................................................................................................. 6
Attachment A – Contract Requirements Acknowledgement ......................................................... 8
Attachment B - Sample Agreement for Services Contract ................................................................ 9 (1)
Proposal Submittal Checklist
No. 26-RFP-CDD-528
On-Call Standard and Expedited Building and Fire
Plan Review and Inspection Services
The following documents/information must be filled out and/or included in the submittal to
be considered for the project:
One electronic copy in PDF format of documents described in Section VI –
Submission Format & Content Information.
One electronic copy of the cost proposal in PDF format.
A signed statement (Attachment A) indicating that the Consultant has read,
understands, and agrees to the requirements and terms of the attached agreement
for services (Attachment B), including insurance and indemnification requirements.
Submit questions or comments regarding the RFP via email by 12:00 PM, Monday,
December 15, 2025 to Hipolito Olmos at Hipolito.Olmos@cityofgilroy.org and
Carina Baksa at Carina.Baksa@cityofgilroy.org
Email submittal package by 12:00 PM, Tuesday, January 6, 2026, to
carina.baksa@cityofgilroy.org. The subject line of the email shall include the
Consultant’s Organization name and “On-Call Bldg/Fire Svcs 26-RFP-CDD-528”.
1
Introduction
The City of Gilroy (City) is a charter city located in southern Santa Clara County with a
population of approximately 60,000. The City operates under a council-administrator form
of government, with the mayor and six (6) City Council members elected at large to four-year
terms. For the 2026 election, the City is transitioning to a district-based election system for
the six (6) Council seats and will retain the at-large mayor position. Development activity in
Gilroy dates back to the early 1800s, with the City formally incorporated in 1870. Since then,
the City has experienced several annexations and periods of growth throughout the 20th and
21st centuries.
Information regarding the City and its organization, including its governmental structure,
services provided, and the current operating and capital budgets, is available on the City's
website at www.cityofgilroy.org.
Project Description
The City is seeking consultants to conduct on-call plan review and inspection services,
providing the City with the knowledge and resources to assist with the volume of permitting
activity that the City manages. The approved consultant, or consultants, would be subject
to an award for these services for a period of three (3) years, with two, one-year extensions
available. The agreement is anticipated to begin on July 1, 2026.
The Building Official oversees the Building Division of the Community Development
Department and ensures that the City’s adopted building codes are adhered to during the
plan review and construction process. The Building Division oversees construction on
private property to ensure the safe operation of buildings and compliance with building,
electrical, mechanical, plumbing, energy, green building standards, and accessibility codes
and laws.
The Fire Marshal oversees the Fire Prevention Division of the Community Development
Department and conducts comprehensive plan review and inspection for all new
development and construction projects, and the permitting and routine inspection of
occupancies requiring permits under the Gilroy and California Fire Codes, the City’s
Hazardous Materials Ordinance, and as required by the California Code of Regulations Title
27 for the Certified Unified Program Agencies (CUPA) programs and the Industrial
Wastewater Pretreatment Program.
The City is reviewing fee schedules and service delivery model that could alter the quantity
of work performed by consultants.
Issuing Office
The Finance Department is the Issuing Office for this Request for Proposal (RFP) and the
point of contact for all process and contract questions as well as protest. Technical
questions shall be directed to the Project Manager.
2
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
