2026-27-01 Bus Charter Student Transportation Services ("As Needed")

Location:	California
Posted:	Sep 2, 2026
Due:	Sep 23, 2026
Agency:	Murrieta Valley Unified School District
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Publication URL:	To access bid details, please log in.

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MURRIETA VALLEY UNIFIED SCHOOL DISTRICT

REQUEST FOR PROPOSAL

FOR

BUS CHARTER STUDENT TRANSPORTATION SERVICES

(“AS NEEDED”)

RFP NO. 2026-27-01

PROPOSALS DUE: SEPTEMBER 23, 2026 BY 2:00PM

PROPOSALS MUST BE RECEIVED AT:

41870 MCALBY CT

ATTN: PURCHASING DEPARTMENT

MURRIETA, CA 92562

REQUEST FOR PROPOSAL

BUS CHARTER STUDENT TRANSPORTATION SERVICES (“AS NEEDED”)

RFP NO. 2026-27-01

TABLE OF CONTENTS

Section I - Proposal Instructions and Conditions

Section II - Special Conditions

Section III - Request for Proposal

Exhibit A – Scope of Services

Exhibit B – District Schools

Exhibit C – Sample Agreement

Attachment A – Proposal Form

Attachment B – Non-Collusion Affidavit

Attachment C – Criminal Conviction Certification

Attachment D – Notice RE: Criminal Records Check

Attachment E – Criminal Records Certification

Attachment F – Equal Opportunity Employer Certification

Attachment G – Vendor’s Certification Regarding Worker’s Compensation

Attachment H – Contractor’s Certificate Regarding Drug-Free Workplace

Attachment I – Contractor’s Certificate Regarding Alcohol Beverage and Tobacco Free Campus Policy 29

Attachment J – Certification of Request for Proposal

SECTION I: PROPOSAL INSTRUCTIONS AND CONDITIONS

The Murrieta Valley Unified School District (“District”) is seeking proposals from charter bus service providers to

meet the District's busing needs. The services provided by the Contractor(s) shall consist of furnishing the required

number of buses and bus drivers for the transport of students or personnel for school-sponsored activities, such as

athletic events, field trips, District events, or any other District sanctioned transportation need.

Through this RFP, Respondent shall furnish, operate and dispatch field trip transportation as requested by the District.

The District shall furnish as much advance notice as possible. It is understood that one firm may not be able to

accommodate the District’s field trip needs at all times. If the lowest Respondent does not have a bus of the requested

size available when a field trip needs to be scheduled, that trip may be scheduled with the second lowest Respondent

and so forth; therefore, the District may award to one or multiple Respondents.

The District expects that all Contractors, by the submission of their proposal, shall be certified in accordance with the

applicable laws of all federal, State of California, and district requirements as a School Bus or School Pupil Activity

Bus (SPAB) and that all drivers of such vehicles will likewise have a valid Special Drivers Certificate license

whether or not passengers are students or adults on school or District related activities utilizing either public or private

funds. The following codes also apply to all school bus drivers and SPAB: vehicle code sections 545, 12517(b),

12517.2, 12517.3, & 12517.4, and Education Code section 40082.

All work performed and all equipment used by Respondents shall meet all applicable “Regulations and Laws Relating

to Pupil Transportation in California” as published by the California State Department of Education. A signed proposal

will be considered a declaration that the equipment to be used in the execution of the contract, if awarded, does and

will continue to meet all safety regulations.

CONTRACT TYPE / TERM:

The contract may be awarded to one (1) or more Respondents if it is in the District’s best interest. The initial term of

the resulting agreement will be for one (1) year with up to four (4) optional, twelve (12) month renewal terms for a

maximum of five (5) years. The period of performance will be based on the submitted proposal of the selected

Respondent(s); however, if deemed necessary, the District may opt to increase the Respondent’s involvement in the

awarded contract via an Amendment. Such Amendment, if any, to increase or decrease the dollar value and extend

the period of performance shall be at the sole discretion of the District.

RFP SCHEDULE

RFP Issue Date

Publication Dates (The Press Enterprise)

Pre-Proposal Conference (non-mandatory)

Last Day for RFI’s

Addendum

Proposal Due Date and Time

Board Approval Date

August 25, 2026

August 25, 2026 and August 31, 2026

September 9, 2026 at 10:00AM

September 17, 2026 at 2:00PM

September 18, 2026

September 23, 2026 at 2:00PM

October 13, 2026

CLOSING DATE is September 23, 2026, at 2:00PM PST. Proposals shall be submitted in sealed packages bearing

the Bid Name, RFP Number, RFP date and time, the name of the respondent, Attn: Purchasing Department, clearly

marked on the front. Each respondent shall submit six (6) hard copy packages, PLUS one (1) digital copy on a USB

flash drive. All RFP’s and contracts entered into hereunder shall be subject to the General and/or Special Conditions

attached to this form. Any proposals received after the scheduled closing time will not be accepted. Proposals received

after the time and date stated above shall be returned unopened to the respondent.

This RFP shall not be construed to create an obligation on the part of the District to enter into a contract with any firm

or individual. This request is an information solicitation of proposals only. Pursuant to Education Code section 39802,

the District may award multiple contracts to multiple responsive responsible respondents based on pricing provided

for each type of trip, type of vehicle, and availability when services are needed. The District reserves the right to reject

any or all proposals or to waive any irregularities or informalities in any proposal during the evaluation process without

obligation to any firm responding to this announcement. Statements and other materials submitted will not be returned.

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Bus Charter Student Transportation Services ("As Needed")

Section I. – Proposal Instructions and Conditions

Sealed proposals shall be received at the designated location and time. There will be no public opening of submissions.

Results will be posted on the district website: Murrieta Valley USD - Current Bids.

No Respondent may withdraw his or her proposal for a period of one hundred twenty (120) days after the date

and time set for the proposal opening.

All proposals must be made upon this proposal form to be considered to be held valid. All blanks must be filled in,

the proposal must be properly signed and there must be no alterations or erasures, and no alternatives unless called

for. Each proposal must be submitted with a fully executed Non-Collusion Affidavit.

A non-mandatory Pre-Proposal Conference will be held on September 9, 2026 at 10:00AM at 41870 McAlby Ct,

Murrieta, CA 92562. The purpose of the Pre-Proposal Conference is to provide prospective proposers with an

opportunity to obtain clarification regarding the RFP, Scope of Services, and proposal requirements.

1. FORMS: Proposals will not be considered unless submitted upon the forms provided by the District. All

Respondents shall be responsible for familiarizing themselves with the conditions and requirements of this RFP

prior to submitting a proposal. RFP Documents Available for Download at the Purchasing Website: Murrieta

Valley USD - Current Bids

2. DEFINITIONS:

a. State: “State” as used herein means State of California.

b. Respondent: “Respondent” as used herein includes: An individual or company who submits a proposal,

an individual or company to whom a Contract is awarded, and an individual or company who has

entered into a Contract with the District.

c. “District”: “District” as used herein means the Murrieta Valley Unified School District.

d. Board of Education: “Board of Education” as used herein means the Murrieta Valley Unified

School District Board.

3. NAME OF COMPANY: Respondents shall specify the name or legal entity of their company and/or any

fictitious name under which business is conducted. Proposals must be submitted under the correct name of the

company and signed by an authorized representative of the firm.

4. RESPONDENT’S RESPONSIBILITY: Before submitting a proposal, Respondents shall carefully examine the

scope of work, and the forms of other contract documents. They shall fully inform themselves as to all existing

conditions and limitations, and shall include in the proposal a sum to cover the cost of all items included in the

scope of work. No allowance will be made because of lack of such examination or knowledge.

5. EXAMINATION OF DOCUMENTS: If a Respondent discovers any ambiguity, conflict, discrepancy,

omission or other error in the RFP, the Respondent shall, prior to the date scheduled for submission of proposals,

notify the District of such error in writing and request clarification or modification of the document. Modifications

will be made by addenda. Such clarification shall be given by written notice to all parties who have been furnished

an RFP for bidding purposes without divulging the source of the request. The District’s decision shall be final in

any matter on the interpretation of documents.

6. ADDENDA: The District may modify this RFP before the date scheduled for submission of proposals by issuance

of an addendum to all parties who received the RFP for the purpose of submitting a proposal.

7. ACCEPTANCE OR REJECTION OF PROPOSALS: The Board of Education reserves the right to reject any

and all proposals, or any or all times of any proposals, or waive any irregularity on any proposal, or to make

awards on the basis of the proposal or proposals it deems most economical to the District and most desirable for

its operational program.

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Bus Charter Student Transportation Services (“As-Needed”)

Section I. – Proposal Instructions and Conditions

8. DISPOSITION OF PROPOSALS: All materials submitted in response to the RFP will become the property of

the District. The original copy shall be retained for official files and will become public record after the date and

time for proposal submission, as specified.

9. BID PROTEST PROCEDURE. Any bidder may file a bid protest. The protest shall be filed in writing with

the District’s Director of Transportation not more than three (3) business days after the date of the bid opening.

An e-mail address shall be provided and by filing the protest, protesting bidder consents to receipt of e-mail

notices for purposes of the protest and protest related questions and protest appeal, if applicable. The protest shall

specify the reasons and facts upon which the protest is based.

The bid protest shall be emailed to both the email addresses listed below:

jhanshew@murrieta.k12.ca.us

purchasing@murrieta.k12.ca.us

10. RESTRICTIONS ON LOBBYING AND CONTACT: From the period beginning with the date of the issuance

of this BID and ending on the date of the award of the contract, no person, or entity submitting a response to this

BID, nor any officer, employee, representative, agent, or consultant representing such a person or entity shall

contact, through any means, or engage in any discussion regarding this BID, the evaluation or selection process

and/or the award of the contract with any member of the District, Board of Education, selection members, other

than the named contact herein. Any such contact shall be grounds for disqualification of the entity submitting a

response.

11. ASSIGNMENT OF CONTRACT: No assignment by the Contractor of any contract to be entered into hereunder

or any part thereof, or of funds to be received thereunder by the Contractor, will be recognized by the District

unless such assignment has had the prior written approval of the District and approval by the District’s Board of

Education.

12. CANCELLATION FOR INSUFFICIENT OR NON-APPROPRIATED FUNDS: Respondent hereby agrees

and acknowledges that monies utilized by the District to purchase the items and/ or services described in this RFP

is public money appropriated by the State of California or acquired by the District from similar public sources

and is subject to variation. The District fully reserves the right to cancel this RFP at any time and/or to limit

quantities of services due to non-availability or non-appropriation of sufficient funds.

13. FORCE MAJEURE CLAUSE: The parties to the agreement shall be excused from performance during the time

and to the extent that they are prevented from performing by act of God, fire, strike, loss, accident, or any other

cause beyond the control of the parties provided that satisfactory evidence is presented and the failure to perform

is not due to the fault or neglect of the Respondent.

14. FEDERAL OR STATE REGULATIONS: The Respondent’s proposal and any Contract entered into are

subject to all applicable statutes of the United States or of the State and all applicable regulations and orders of

the Federal or State governments now in effect or which shall be in effect during the period of such Contract.

15. RIGHT TO TERMINATE: This agreement may be terminated as follows unless otherwise specified herein:

a. Mutual: District and Contractor may terminate this Agreement at any time by their written agreement.

b. District’s Sole Discretion/ for Convenience: District in its sole discretion may terminate this Agreement

for any reason on thirty (30) days’ written notice to Contractor.

c. Breach: Either party may terminate this Agreement in the event of a material breach by the other party.

To be effective, the party seeking termination must give the other party written notice of the breach and

its intent to terminate. If the breaching party does not entirely cure the breach within 15 days of the date

of the notice, then the non-breaching party may terminate this Agreement at any time thereafter by giving

written notice of termination.

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Bus Charter Student Transportation Services (“As-Needed”)

Section I. – Proposal Instructions and Conditions

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

2026-27-01 Bus Charter Student Transportation Services ("As Needed")

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See also