FY 27/28 Building Envelope/Waterproofing University Hall Roof Replacement

Request for Qualifications (Design-Build Contract)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
FY 27/28 Building Envelope/Waterproofing
Project Name University Hall Roof Replacement Response Deadline 11/6/2026 11:00am local time
Project Location Main Campus Project Number 0001-27-024
City / County Toledo / Lucas Project Manager Chris Levicki/Pat Belvins
Owner Owner Contracting Authority Local Higher Education
Delivery Method Design-Build Prevailing Wages State
Publish Date 10/23/2026
No. of paper copies requested (stapled, not bound) 4 No. of electronic copies requested (PDF) 1
Submit the requested number of Statements of Qualifications (Form F110-330) directly to Erin Israel at:
Mailing Address: Courier/Physical Address:
The University of Toledo The University of Toledo
C/O Facilities and Construction Plant Operations Building
MS216, 2801 W. Bancroft Street 2925 E. Rocket Drive
Toledo, Ohio 43606-3390 Toledo, Ohio 43606
See Section G of this RFQ for additional submittal instructions.
Submit all questions regarding this RFQ in writing to Emily Freel at Emily.Freel@Utoledo.edu with the project number
included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the
OFCC website at https://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party
submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
The University of Toledo (UToledo)is soliciting qualifications for Design Build (DB) services for the replacement of slate
roofs, as well as other repair/replacement of building envelope/weatherproofing components for University Hall.
University Hall is the first building that was constructed on the main campus of UToledo, opening in 1931. The building is
a traditional collegiate gothic structural design which includes steep slope graduated slate tile shingles and copper
flashings, gutters and downspouts. The slate shingles and underlayment below are from the original construction of the
building and are beyond their useful life. The copper flashings, gutters and downspouts are failing, causing water
infiltration within the interior of the building.
The project will include design and construction services necessary to complete the removal and replacement of five
sections of slate roof totaling approximately 37,500 SF. This project has the potential to include multiple phases, similar in
scope, which will include the removal and replacement of an additional five sections of slate roof totaling approximately
37,500 SF.
For all phases of this project, copper flashings, gutters and downspouts will be repaired/replaced as required to eliminate
water infiltration. Additional work is likely to include, but may not be limited to, cleaning and replacement of
weatherproofing, tuckpointing and masonry repairs, and the removal and replacement of caulking.
The Program of Requirements ("POR") will be developed as a part of this project from the UToledo Design Standards and
will be made available to the short-listed firms for their use in developing the Request for Proposal (RFP) responses. If
additional phases are added to this project an additional Program of Requirements will be developed and issued to the
DB, and an amendment to the pre-construction services and an additional GMP will be executed for the additional design
and construction services.
All aspects of the project and related issues will be implemented and operated consistent with the Contracting Authority
and/or Owner's policies and procedures.
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Request for Qualifications (Design-Build Contract) continued
B. Scope of Services
The selected Design-Builder ("DB"), as a portion of its required Scope of Services and prior to submitting its proposal, will
discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement detailed cost
components, to address the Owner's project requirements and refine the project schedule. Participate in the Encouraging
Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.
As required by the Agreement, and as properly authorized, provide the following categories of services: develop and
maintain estimates of probable construction cost, value engineering, project schedules, and construction schedules; lead
and manage the Schematic Design, Design Development, Subcontractor Prequalification and Bidding process,
Construction Documents, Construction and Closeout stages.
Refer to the Ohio Facilities Construction Manual additional information about the type and extent of services required for
each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.
The preconstruction and construction services are generally described below. Subcontracts including Plumbing, Fire
Protection, HVAC, and Electrical trades will be awarded by the DB to prequalified vendors using a competitive process.
The parties will engage in an "open book" pricing method in which all subcontracted work shall be based upon competitive
pricing that will be reviewed by the Contracting Authority and the Owner, the Criteria A/E and the DB. The Contracting
Authority and/or Owner shall have access to all books, records, documents and other data in the DB's possession related
to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement.
Preconstruction Services: The DB will work cooperatively with the Contracting Authority and/or Owner, Criteria A/E and
Project Team, and will provide, among other services, schedule development, estimate development, program
verification, schematic design, design development, Guaranteed Maximum Price ("GMP") proposal, subcontractor
prequalification and bidding, construction documents preparation, constructability review, permits, budgeting, value
engineering, and preconstruction planning throughout the preconstruction stages. When the drawings and specifications
are at a stage of completion specified in the Agreement, such partially completed documents (the "Basis Documents")
shall be provided to the DB, together with the Architect/Engineer of Record's ("AOR") detailed listing of any incomplete
design elements and the AOR's statement of intended scope with respect to such incomplete elements (the "Design Intent
Statement"). Contingent upon the Contracting Authority's approval of the GMP, the parties will enter into an amendment to
the Agreement establishing the Contract Sum ("GMP Amendment"). If the proposed Contract Sum exceeds the Project
Budget established for construction, then the Contracting Authority may terminate the agreement with the DB and seek
proposals from other firms for completion of the Project.
Construction Services: The DB shall construct the Project pursuant to the construction documents and in accordance with
the schedule requirements. The DB shall hold all subcontracts and shall be fully responsible for the means and methods
of construction, weekly progress meetings, testing and inspections, project safety, project completion within the schedule
agreed upon in the preconstruction phase, compliance with all applicable laws and regulations including monitoring
compliance with all EDGE, equal employment, and prevailing wage requirements, and submitting monthly reports of these
activities to the Contracting Authority. All subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-
03-02. The Contracting Authority reserves the right to approve the DB's selection of subcontractors and any supplemental
terms to the subcontract form.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Project Delivery Method: Design-Build
2. Role on Project: AOR-DB
3. Project design experience with slate tile shingle roof repairs/replacement
4. Extensive contracting experience with slate tile shingle roof replacements
5. Experience with repair/replacement of copper flashings, gutters and downspouts
6. Experience with restoring water damaged building interiors
7. Experience with work in an occupied facility and on a campus similar in size to UToledo
8. Experience with multi-phased projects
9. Previous experience working with proposed AOR or DB contractor
10. Experience working with State of Ohio, OFCC, and local higher education administered projects
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C. Funding / Estimated Budget
Total Project Cost $10,000,000 State Funding $10,000,000
Construction Cost $9,300,000 Other Funding $0.00
D. Anticipated Schedule E. EDGE Participation Goal
Percent of the DB's total compensation
DB Interview Date 11/25/2026 excluding DB's Contingency* 5.0%
DB Preconstruction Services Start 01 / 27
*Preconstruction Stage Compensation plus
Construction Stage Notice to Proceed 04 / 27 Contract Sum minus DB's Contingency
Substantial Completion of all Work 01 / 28
DB Services Completed 02 / 28
F. Evaluation Criteria for Selection
Selection Criteria: The DB will be selected using (i) qualifications-based process during the Request for Qualifications
("RFQ") stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualifications-
based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from
short listed firms will include such factors that are determined to derive or offer the greatest value to the State and Owner,
combining both qualifications and fee.
Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the
qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After
evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates
that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are
qualified, it will only select the qualified firms.
Request for Proposal: The short-listed firms shall be sent a Request for Proposal ("RFP") that will invite the firms to submit
pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs,
itemized construction stage general conditions costs, construction stage contingency percentage, construction stage
design fee percentage, and design-build fee percentage. The short-listed candidates will also receive (i) form of the
Agreement with the Contracting Authority containing the contract terms and conditions, (ii) set of the most recent criteria
documents and (iii) proposed Project schedule.
Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually
with the Contracting Authority and the Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms
an opportunity to ask the Contracting Authority and the Owner questions in an individual setting to help the firms prepare
their responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the
pre-proposal meetings.
Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting Authority and
representatives of the Owner. The purpose of the interview will be to meet the proposed Project team, become familiar
with key personnel, and understand the project approach and ability to meet the stated objectives for the Project. Please
be prepared to discuss with specificity the firm's capacity to conduct this work in compliance with the timetable, budget
and EDGE expectations. The Contracting Authority will notify each short-listed firm to schedule individual times for the
interviews.
Selection Schedule: Tentative schedule is subject to change
Qualifications Due 11/6/2026
RFP issued to the Short-Listed Firms 11/11/2026
Interviews 11/25/2026
Selection of DB 12/2/2026
Proposals Due 11/20/2026
Pre-Proposal Meeting 11/13/2026
Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for
any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall
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Request for Qualifications (Design-Build Contract) continued
have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right
to waive minor variations in the selection process.
Interested DB firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form
in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with
and use EDGE-certified Business(es), as a part of the DB's team. The EDGE Affidavit and / or waiver request letter and
Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the DB's Proposal. Both
forms can be accessed via the OFCC website at https://ofcc.ohio.gov.
If the DB firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a
completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform form
signed by both parties with its Statement of Qualifications.
For all Statements of Qualifications, please identify the EDGE-certified Business(es), by name, which will participate in the
delivery of the proposed professional services solicited in the RFQ.
Interested DB firms must indicate on their Statement of Qualifications, the locations where their services will be performed
in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to
providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases
from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to
be rejected.
G. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at https://ofcc.ohio.gov.
Electronic submittals, if requested, should be combined into one PDF file named with the project number listed on the
RFQ and your firm's name, followed by "SOQ". Use the "print" feature of Adobe Acrobat or similar software for creating a
PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then
PDF Optimizer. Electronic submittals are limited to a maximum file size of 25 MB.
Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or
coverings of any type. Cover letters and transmittals are not necessary.
CD/DVD copies of the Statement of Qualifications, if requested, should have the sleeve labeled with the project number
and firm name, followed by "SOQ".
Facsimile copies of the Statement of Qualifications will not be accepted.
Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and
subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following
information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals
which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance.
Proposers are requested to submit the following information in response to this RFQ within Section H of Form F110-330.
1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the
Project.
2. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget (e.g. a
letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the construction
budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's current limits of
liability for commercial general liability, employer's liability, business automobile liability, and professional liability
insurance.
3. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the
Project
4. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a competitive
process and, if so, the nature of the work and capability to self-perform.
5. Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the Project.
6. Contingency Data: Provide historical data (past ten years) that shows the original contingency percentage provided
on the firms past CMR projects and the percentage of that contingency that was consumed during the project and the
percent that was returned to the owner on those projects.
7. Scheduling: Demonstrated track record of performance of managing projects to the original schedule
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Firms are requested to identify professional registrations, memberships and credentials including but not limited to:
CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify that
information on the resume page for individual in Block 22, Section E of the F110-330 form.
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Design-Build Selection Rating Form
State of Standard Forms and Documents
University Hall Roof Replacement & Building
Project Name Envelope Repairs Proposer Firm Proposer Firm
Project Number 0001-27-024 City, State, Zip City, State, Zip
Selection Criteria Value Score
1. Primary Firm Location and Workload (Maximum 10 points)
Less than aa miles 5
a. Proximity of firm to project site aa miles to bb miles 2
More than bb miles 0
Less than $cc 5
b. Amount of contracts awarded by Contracting
$cc to $dd 2
Authority in previous 24 months
More than $dd 0
2. Primary Qualifications (Maximum 35 points)
Experience / ability of project manager to
a. Project management lead 0 - 10
manage scope / budget / schedule / quality
Experience / creativity of project designer to
b. Project design lead 0 - jj
achieve owner's vision and requirements
Experience / ability of technical staff to
Max =
c. Technical staff coordinate construction documents and 0 - kk
25
develop accurate estimates and schedules
Experience / ability of field representatives to
d. Construction administration staff 0 - ll
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 15 points)
Experience / ability of key consultants to
a. Key consultants 0 - 10
perform effectively and collaboratively
One point for every 2 percent
b. Proposed EDGE-certified Consultant participation* increase in Services compensation** over 0 - 5
theEDGE participation goal
4. Overall Team Qualifications (Maximum 10 points)
Less than mm sample projects 0
a. Previous team collaboration mm to nn sample projects 2 Max = 3
More than nn sample projects 3
Training and knowledge only 1 - 2
c. BIM project experience Max = 5
Direct project experience 3 - 5
Clarity of responsibility / communication
d. Team organization 0 - 2
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
Past performance as indicated by
a. Previous team performance 0 - 10
evaluations and letters of reference
Less than oo projects 0 - 3
b. Experience with similar projects / delivery methods oo to pp projects 4 - 6
More than pp projects 7 - 10
Performance in completing projects within
c. Budget and schedule management 0 - 5
original construction budget and schedule
Less than qq projects 0 - 1
d. Knowledge of Ohio Capital Improvements process qq to rr projects 2 - 3
More than rr projects 4 - 5
* Must be comprised of consulting firm(s) and NOT the lead firm - For more information on scoring this
and other criteria refer to Document F199-01 - PS Selection Rating Rubric. Subtotal
Notes: Evaluator:
Name
Signature Date
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