John Deere Agricultural and Lawn Equipment Repair

Location:	Oklahoma
Posted:	Sep 2, 2026
Due:	Sep 23, 2026
Agency:	City of Tulsa
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	IFB 27-508
Publication URL:	To access bid details, please log in.

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City of Tulsa

Finance Department

Invitation for Bid (IFB)

IFB 27-508

Supplies or Services Requested: John Deere Agricultural and Lawn

Equipment Repair

Department: AM Equip Maint Operations

NIGP Commodity Code(s): 929-04

Solicitation Schedule

EVENT

IFB Issue Date

DATE

09/02/2026

Pre-Bid Conference

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

No Pre-Bid Conference

09/14/2026

10 Days prior to IFB due date

09/23/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Rachel Harders, Buyer | rachelharders@cityoftulsa.org

All questions should be emailed with IFB 27-508 on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

IFB 27-508 | John Deere Agricultural and Lawn Equipment Repair | Issue Date: 09/02/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase John Deere Agricultural and Lawn

Equipment Repair for the AM Equip Maint Operations Department for the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

IFB 27-508 | John Deere Agricultural and Lawn Equipment Repair | Issue Date: 09/02/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for John Deere Agricultural and Lawn Equipment Repair for the AM Equip

Maint Operations Department.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

Service shall include all parts and labor necessary for repairs. All parts must meet factory tolerances.

Seller(s) must include itemized parts and parts and labor hours, travel charge for field work and parts

and labor costs to the City on all invoices submitted for payment for final repair.

The Seller(s) is required to notify the City of Tulsa AM Equip Maint Operations Department of all

parts and labor required prior to repair of equipment. Only upon approval from AM Equip Maint

Operations of repair requirements and an issuance of a purchase order will the Seller perform the

necessary repairs. Equipment Management will supply the Seller names and contact information of

personnel authorized to approve repairs.

The City of Tulsa reserves the right to deliver and pick up the equipment to be repaired; but at their

option may request the Seller to provide the transportation for delivery and pickup of equipment to

be repaired.

The Services to be performed by Seller shall consist of furnishing all tools, parts, equipment, and

labor necessary to provide repairs on an as needed basis.

Upon Bid award, the Seller must provide a warranty that covers a minimum of 365 days on parts and

labor. Additionally, the Seller must provide warranty repair documentation that includes a description

of the parts and part numbers with labor hours in addition to a job description including the total

amount.

Warranty repair to include the cost of equipment and technician transportation.

Seller Qualifications

Seller(s) must have engaged in active repair service on agricultural and lawn equipment for a

minimum of two (2) years.

Seller(s) must have access to John Deere original parts and have repair personnel factory authorized

in John Deere equipment repairs.

Seller(s) other than John Deere Company dealership must furnish with Bid, any additional

information that would be helpful to substantiate Your qualifications under this Specification.

IFB Rev 02/2024

IFB 27-508 | John Deere Agricultural and Lawn Equipment Repair | Issue Date: 09/02/2026

III.

BID SUBMISSION INSTRUCTIONS AND INFORMATION

1. Bidder Registration: To ensure timely updates and alerts about business opportunities with the

City, interested Bidders should register as a Bidder with the City. To register, interested Bidders

should complete the City’s vendor registration form by contacting purchasing@cityoftulsa.org or

check the City’s "Selling to the City" Website.

2. Pre-Bid Conference: If a pre-Bid conference is required, see the first page for time and location.

No Pre-Bid Conference

3. Questions and Concerns: As You prepare Your Bid response, You may have questions or points

of clarification around this Solicitation. Any questions or comments about this Invitation for Bid

must be sent via e-mail to the buyer listed on the first page “Assigned Buyer” and be received at

least 10 Days prior to the Bid Submission Date. Please include the IFB Bid number (as

indicated on the title page) on all communications. Bidders may only communicate with the City

through the Assigned Buyer – communication with other City staff could result in disqualification.

4. Issuing of Addenda: The City may addend or amend its IFB at any time before the Bid

Submission Date. In addition to registering as a Bidder with the City, Bidders can check the

“Purchasing Bid Opportunities & Results” page on the City Website for the latest updates (linked

here). Any such amendments shall become a part of the Agreement. You must acknowledge

receipt of any Addenda or Amendments by writing in the issued Addenda numbers on Exhibit A –

Delivery and Pricing. City may reject any Bid that fails to acknowledge any Addenda or

Amendments.

5. Submission and Receipt of Bids: The City requires two completed Invitation for Bids: 1 Original

and 1 Copy. Each must be clearly labeled on the front sheet indicating “Original” or “Copy.” Use

the Bidder Checklist to ensure Your Bid includes all required components. If a copy on electronic

media is also required, the box below will be checked.

☐Electronic Copy also required.

Bids must be received no later than 5:00 PM (CST) on the Bid Submission Date (see first page)

and delivered to:

City of Tulsa - City Clerk’s Office

175 East 2nd Street, Suite 260

Tulsa Oklahoma 74103

Bids must be sealed and either mailed or delivered. The package, container, or envelope should

contain both of Your completed Bids, the original and the copy. Please use the provided label on

the last page of this IFB to clearly write the Bidder’s legal name and Bid number on the outside

of the package, container, or envelope. No faxed or emailed Bids will be considered.

Bids received after the stated date and time will not be accepted. The timestamp clock located

at the City Clerk’s Office on the second floor of City Hall at 175 East 2nd Street, Suite 260, Tulsa,

Oklahoma, 74103 is the City’s official bid clock for this IFB. Timeliness of Bid submittals will be

determined using only this clock.

Exceptions to Timeliness Requirement

The Purchasing Agent, at his/her sole discretion, may make exceptions only for the following

reasons:

 City Hall closed for business for part or all of the day on the date the response was due;

IFB Rev 02/2024

IFB 27-508 | John Deere Agricultural and Lawn Equipment Repair | Issue Date: 09/02/2026

 If the Purchasing Agent deems it appropriate due to large-scale disruptions in supply chains

and the transportation industry that may have prevented delivery as required;

 If documented weather conditions caused the late delivery. You must provide documentation

of such weather to the satisfaction of the Purchasing Agent.

In the event that the Bid submittal is delivered after the time specified and does not meet the

exceptions listed above, the Bid will not be accepted and the submittal envelope will not be

opened.

The City will not be liable for delays in delivery of Bids to the City due to handling by the U.S.

Postal Service, or any other type of delivery service. The City reserves the right to postpone the

date and time for submittal of Bids at any time prior to the Bid Opening Date or to delay or

reschedule the Bid Opening Date for its own convenience.

The City reserves the right to cancel, revise, or amend this IFB and associated bidding

documents up to the time specified for receipt of Bids.

6. Bid Opening: All Bid openings are public and take place at 8:30 a.m. Thursday, the day after

Bids are due. The Bid openings are held in the City of Tulsa Council Meeting Room, 175 East

2nd Street, 2nd Floor, Tulsa, Oklahoma.

IFB Rev 02/2024

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid ID:	IFB 27-508
Addendum:	0
Bid Due Date:	9/23/2026
Description:	John Deere Agricultural and Lawn Equipment Repair
Bid Document:	IFB 27-508 John Deere Agricultural and Lawn Equip Repair.pdf
Attachments: