Classification & Compensation Study
| Location: | Virginia |
|---|---|
| Posted: | Nov 6, 2025 |
| Due: | Dec 8, 2025 |
| Agency: | City of Colonial Heights |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 25-120802-7157 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
25-120802-7157
|
| Bid Title: |
Classification & Compensation Study
|
| Category: | Colonial Heights Bids & RFPs |
| Status: | Open |
|
Attachment Preview
CITY OF COLONIAL HEIGHTS, VIRGINIA
PROPOSAL # 25-120802-7157
CLASSIFICATION & COMPENSATION STUDY
REQUEST FOR PROPOSAL
PROPOSAL DUE: 2:00 PM, DECEMBER 8, 2025
City of Colonial Heights VA
Contact: Ms. Jennifer Carpenter, Director of Human Resources
Office: 804-524-8749, email: carpenterj@colonialheightsva.gov
2
City of Colonial Heights
Purchasing Department
201 James Avenue – P.O. Box 3401
Colonial Heights, VA 23834-9001
Larry H. Melvin, Purchasing Agent
(804) 520-9333 melvinL@colonialheightsva.gov
November 5, 2025
25-120802-7157
Sealed Proposals, subject to the specifications and conditions contained herein and attached hereto, will be
received at the above office until, but no later than 2:00 PM, December 8, 2025, for a classification &
compensation study, for the City of Colonial Heights VA
Your proposal to be considered must be submitted in the format requested herein. If for any reason you deviate
from this Request for Proposal, indicate the reason in detail. Other than minor deviations, no alternative
proposal will be considered. Five (5) copies of your proposal must be submitted in a sealed envelope. All
firms shall sign their proposal and return by the specified time. Failure to comply with these requirements may
be cause for rejection of proposal.
Time is of the essence, and any proposal received after the announced time and date for submittal, whether by
mail or otherwise, will be rejected. It is the sole responsibility of the offeror for ensuring that their proposals are
stamped by Purchasing Department personnel or designated personnel before the deadline outlined above.
Nothing herein is intended to exclude any responsible firm or in any way restrain or restrict competition. On
the contrary, all responsible firms are encouraged to submit proposals. The City of Colonial Heights
encourages all businesses, including minority and women-owned businesses to respond to all invitations to Bid
and Request for Proposals.
The City may, if deemed necessary, ask for interviews/video calls with all or several of the firms submitting
proposals. It is not the City’s intent to provide interviews prior to receipt and evaluation of written proposals.
The right is reserved to reject any or all proposals submitted and also, to make award where it appears it will be
to the best interest of the City.
Any proposal submitted MUST be signed by an individual authorized to bind the offeror. All proposals
submitted without such signature will be deemed non-responsive and will not be accepted.
Questions relating to this Request for Proposal should be directed to Mr. Larry Melvin, Purchasing Agent,
Office (804) 520 – 9333, email: melvinL@colonialheightsva.gov. Questions relating to the Nature of Services
and/or additional information should be directed to Ms. Jennifer Carpenter, Director of Human Resources
Office: 804-524-8749, carpenterj@colonialheightsva.gov
3
City of Colonial Heights
Purchasing Department
201 James Avenue – P.O. Box 3401
Colonial Heights, VA 23834-9001
Larry H. Melvin, Purchasing Agent
(804) 520-9333 melvinL@colonialheightsva.gov
November 5, 2025
25-120802-7157
Proprietary Information
Section 2.2-4342(F) of the Code of Virginia provides that trade secrets or proprietary information submitted by
a bidder, offeror, or contractor in connection with a procurement transaction shall not be subject to public
disclosure under the Virginia Freedom of Information Act; however, the bidder, offeror, or contractor must
invoke the protections of this section prior to or upon submission of the data or other materials, and must
identify the data or other materials to be protected and state the reasons why protection is necessary.
Minority Bidders
The City of Colonial Heights Purchasing Department encourages all businesses, including minority and women-
owned business to respond to all invitations to Bid and Requests for Proposals.
Availability of Funds
It is understood and agreed between the parties that the City of Colonial Heights shall be bound here under only
to the extent of the funds available or which may hereafter become available for the purpose of this agreement.
Choice of Law and Venue
Any disputes under a resulting contract, that cannot be resolved between the City of Colonial Heights and the
contractor, must be resolved in the Circuit Court of the City of Colonial Heights. Any resulting contract shall be
governed by the laws of the Commonwealth of Virginia. The contractor shall comply with all applicable
federal, state and local laws and regulations now in effect or hereafter adopted.
Termination of Contract
It shall be the sole right of the City to terminate any contract upon written thirty (30) day notification to the
contractor.
Nondiscrimination Clause
In accordance with Section 2.2-4311 of the Code of Virginia, every contract for goods or services over $10,000
shall include the following provisions:
1. The contractor will not discriminate against any employee or applicant for employment because of
disability, race, religion, color, age, sex or national origin, or other basis prohibited by state law relating
to discrimination in employment, except where there is a bona fide occupational qualification reasonably
necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
4
City of Colonial Heights
Purchasing Department
201 James Avenue – P.O. Box 3401
Colonial Heights, VA 23834-9001
Larry H. Melvin, Purchasing Agent
(804) 520-9333 melvinL@colonialheightsva.gov
November 5, 2025
25-120802-7157
2. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, will state that such contractor is an equal opportunity employer.
3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall
be deemed sufficient for the purpose of meeting the requirements of this section.
The contractor shall include the provisions of the foregoing paragraphs 1, 2 and 3 in every subcontract or
purchase order over $10,000 so that the provision will be binding upon each subcontractor or vendor.
Ethics in Public Contracting
By submitting their proposal, all offerors certify that their proposal is made without collusion or fraud and that
they have not offered or received any kickbacks or inducements from any other offer, supplier, manufacturer or
sub-contractor in connection with their proposal, and that they have not conferred on any public employee
having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit
of money, services or anything of more than nominal value, present or promised unless consideration of
substantially equal or great value was exchanged.
Drug Free Workplace
In accordance with Section 2.2-4312 of the Code of Virginia, during the performance of this contract, the
contractor agrees to:
1. Provide a drug-free workplace for the contractor’s employees.
2. Post in conspicuous places, available to employees and applicants for employment, a statement notifying
employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled
substance or marijuana is prohibited in the contractor’s workplace and specifying the actions that will be
taken against employees for violations of such prohibition.
3. State in all solicitations or advertisements for employees placed by or on behalf of the contractor that the
contractor maintains a drug-free workplace.
4. Include the provisions of the foregoing clauses in every subcontract or purchase order over $10,000, so that
the provisions will be biding upon each subcontractor or vendor.
For the purpose of this section, “drug free workplace” means a site for the performance of work done in
connection with a specific contract awarded to a contractor.
5
City of Colonial Heights
Purchasing Department
201 James Avenue – P.O. Box 3401
Colonial Heights, VA 23834-9001
Larry H. Melvin, Purchasing Agent
(804) 520-9333 melvinL@colonialheightsva.gov
November 5, 2025
25-120802-7157
Faith-Based Organizations
In accordance with Code of Virginia, Section 2.2-4343.1, the City of Colonial Heights does not discriminate
against faith-based organizations.
Insurance
The chosen Contractor, shall be required to indemnify and hold harmless the City of Colonial Heights. The
Contractor shall purchase and maintain in force, at his own expense, such insurance as will protect him, the City
from claims which may arise out of or result from the Contractor’s execution of the work, whether such
execution be by himself, his employees, agents, subcontractors, or by anyone whose acts any of them may be
liable. The insurance coverage shall be such as to fully protect the Owner, the Engineer (if applicable) and the
general public from any and all claims for injury and damage resulting by any actions on the part of the
contractor or his forces as enumerated above. The contractor shall furnish a copy of an original Certificate of
Insurance, naming the City of Colonial Heights as additional insured. Should any of the polices be canceled
before the expiration date, the issuing company will mail 30 days written notice to the certificate holder. The
contractor shall furnish insurance in satisfactory limits on forms and of companies which are acceptable to the
Owner’s Attorney and or Risk Management and shall require and show evidence of insurance coverage on
behalf of any sub-contractors (if applicable), before entering into any agreement to sublet any part of the work
to be done under this contract.
The contractor will provide a minimum of liability insurance as follows:
Workmen’s Compensation – Statutory Limits
Contractors’ liability covering all operations performed by the contractor or any subcontractor with
limits of not less than $1,000,000 combined single limit. Sub-contractors are subject to the same limits
and must submit certificates of insurance to this office. All certificates of insurance must name the City
of Colonial Heights as additionally insured.
Automobile liability insurance-all owned, non-owned and hired automobiles with same limits as above.
Certification of above insurance requirements will be required before the issuance of an award. Also required
to be submitted with the insurance certificate is the complete address, phone number and contact person for the
insurance company. The authorized agent signing on behalf of the Insurance Company must submit
certification that they are a licensed agent to do business for the Company within the State of Virginia.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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