Fiber Optic Inventory Project

Location:	Oklahoma
Posted:	Sep 2, 2026
Due:	Sep 23, 2026
Agency:	City of Tulsa
Type of Government:	State & Local
Category:	60 - Fiber Optics Materials and Components, Assemblies and Access.
Solicitation No:	RFP 27-907
Publication URL:	To access bid details, please log in.

Attachment Preview

City of Tulsa

Finance Department

Request for Proposal

27-907

Professional Services for: Fiber Optic Inventory Project

Department: Information Technology

NIGP Commodity Code(s): 918-95, 962-18, 958-89

RFP Schedule

EVENT

RFP Issue Date

DATE

09/02/2026

Pre-Proposal Conference

Virtual – email buyer for invite to Zoom/Teams link

Deadline for Questions

Submit to assigned buyer via email.

Proposal Due Date

Mail or deliver to City Clerk address. Proposals are open

the day after the due date.

Sept 10, 2026, 2:00-3:00 PM

09/14/2026

10 Days prior to RFP due date

09/23/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Donny Tiemann | dtiemann@cityoftulsa.org

All questions should be emailed with RFP 27- 907 in the subject line.

Submit proposals (sealed) to:

Office of the City Clerk

City of Tulsa

175 E. 2ND St.

Suite 260

Tulsa, OK 74103

RFP 27-907 | Fiber Optic Inventory Project | Issue Date: Sept.2, 2026

OVERVIEW AND GOALS:

With this Request for Proposal (RFP), the City is soliciting proposals from

qualified firms to perform a comprehensive fiber optic network inventory

and documentation effort. The project includes aerial and underground

fiber infrastructure, with a focus on validating physical assets, updating

records, and delivering accurate, GIS-ready documentation.

The objective of this project is to establish a current, accurate, and

maintainable fiber inventory that supports operations, maintenance,

planning, and future expansion and/or prioritization of replacing ageing

infrastructure. The anticipated completion date of this project is June 30,

2027.

We enthusiastically look forward to receiving Your proposal.

II. BACKGROUND:

The City’s fiber optic network has been developed and expanded over

many years to support a wide range of municipal operations and services.

As a result of incremental growth, changes in standards, and varying

documentation practices over time, portions of the network now rely on

aging infrastructure records that are incomplete, inconsistent, or no longer

accurate. Existing maps, splice diagrams, and strand assignment records

do not always reflect current field conditions, particularly for aerial and

underground segments that have undergone maintenance, repairs or

modifications. These documentation gaps create challenges for daily

operations, troubleshooting, capacity, planning, and future expansion. The

City is seeking to establish a comprehensive, verified, and up to date

inventory of its fiber optic assets to improve reliability, operational efficiency

and long-term asset management.

Bidders are expected to provide a price per mile and price per splice enclosure.

RFP 27-907 | Fiber Optic Inventory Project | Issue Date: Sept.2, 2026

III. TIMELINE:

The schedule below provides estimated dates for the RFP and contracting

process. The City of Tulsa may adjust this schedule as needed.

EVENT

DATE

RFP Issue Date

09/02/2026

Pre-Proposal Conference

Thursday, Sept. 10, 2026

Deadline for Questions

09/14/2026

PROPOSAL DUE DATE

09/23/2026

PROPOSAL BID OPENING

09/24/2026

Begin proposal evaluations

09/18/2026

Interviews with Respondents (anticipated) 09/30/2026

Negotiations with apparent successful

Respondent begin (anticipated)

10/05/2026

Execute contract (anticipated)

10/14/2026

Begin service delivery (anticipated)

TBD

IV. SCOPE OF WORK:

The Respondent shall inventory all applicable fiber infrastructure, including but not

limited to:

1. Aerial Infrastructure

• Fiber optic cables

• Pole attachments

• Strand placement and lash configuration

• Pole IDs (utility owner, pole number)

• Attachment heights (if available)

• Aerial slack locations and configurations

2. Underground Infrastructure

• Conduit systems

• Duct and sub-duct assignments

• Handholes, vaults, and manholes

• Underground slack storage

• Fiber entry and exit points

RFP 27-907 | Fiber Optic Inventory Project | Issue Date: Sept.2, 2026

3. Fiber & Strand Documentation

• Total fiber counts per cable

• Active, spare, dark, and reserved strand identification

• Strand continuity validation (where records exist)

• Fiber type (SM/MM), manufacturer (if identifiable), and cable construction

• Cable IDs and labeling verification

• Sheath markers and tag information

4. Splice & Termination Documentation

• Updated splice drawings for all splice points, including:

• Splice closures (aerial and underground)

• Handholes, vaults, and cabinets

• Accurate strand-to-strand splice assignments

• Identification of pass-through, express, and cut fibers

• Termination points (panels, cabinets, huts, buildings)

• Identification of abandoned or undocumented splices

5. Mapping & Drawings

• Creation or update of network route maps

• Accurate placement of:

• Fiber routes

• Splice locations

• Termination locations

• Slack loops

• GIS-compatible spatial data

• As-built style drawings reflecting field conditions

6. Field Verification

• Field surveys to validate records against physical infrastructure

• Visual inspection of accessible aerial and underground assets

• Identification and documentation of discrepancies

• Photographic documentation (preferred)

V. DELIVERABLES:

The products, reports, and plans to be delivered to the City will include:

1) Data & Deliverables shall include, at a minimum:

• Updated splice diagrams (PDF and editable format)

• Fiber strand assignment tables

• Cable inventory database (Excel, CSV, or GIS format)

• Route maps and network schematics

• Discrepancy and risk report

• Metadata and documentation standards

• Final summary report outlining findings and recommendations

• OTDR testing and trace correlation

• Fiber health and degradation analysis

• Remediation recommendations

• Inputting/recording of data into Lucity – Asset Management system

• Development of ongoing inventory maintenance processes

• Labeling or tagging recommendations

RFP 27-907 | Fiber Optic Inventory Project | Issue Date: Sept.2, 2026

VI. PERFORMANCE METRICS AND CONTRACT MANAGEMENT:

Performance Metrics

The City will develop performance metrics with the awarded Respondent. These

performance metrics will highlight key priorities that will be analyzed with the

awarded Respondent collaboratively during the life of the contract. The City looks

forward to working with the awarded Respondent to define these important

performance metrics during contract negotiations.

The final set of performance metrics and frequency of collection will be

negotiated by the City and the awarded Respondent prior to the finalization of an

agreement between parties and may be adjusted over time as needed.

Performance

Metric

Data Source Data Collection

Frequency

Data Collection

Responsibility

Contract Performance Monitoring

As part of the City of Tulsa’s commitment to becoming more outcomes-oriented,

we seek to actively and regularly collaborate with awarded Respondents to

enhance contract management, improve results, and adjust service delivery

based on learning what works. Reliable and relevant data is necessary to drive

service improvements, ensure compliance, inform trends to be monitored, and

evaluate results and performance. During the regular meetings that occur

throughout the term of the contract, it is anticipated that the following topics will

be regularly discussed:

• Current status of performance metrics

• Topics of interest or concern to the Respondent

• Discussion and troubleshooting of challenges

• Review of activities on the horizon

• Review of budget and spending this year-to-date

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid ID:	RFP 27-907
Addendum:	0
Bid Due Date:	9/23/2026
Description:	Fiber Optic Inventory Project
Bid Document:	RFP 27-907 Fiber Optic Inventory Project.pdf
Attachments:

Fiber Optic Inventory Project

Attachment Preview

See also