Farmer Street Cemetery Improvement Project: Phase 1
| Location: | Georgia |
|---|---|
| Posted: | Dec 1, 2025 |
| Due: | Jan 13, 2026 |
| Agency: | City of Newnan |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Farmer Street Cemetery Improvement Project: Phase 1
|
| Category: | Invitation to Bid |
| Status: | Open |
|
Attachment Preview
City of Newnan, Georgia
Invitation to Bid (ITB)
for
Farmer Street Cemetery Improvement Project:
Phase 1
Issue Date:
Issued By:
Inquiries:
Registration:
Bids Due:
Bid Opening:
December 1, 2025
City of Newnan
Office of City Manager
25 LaGrange Street
Newnan, GA 30263
Hasco Craver, Assistant City Manager
City of Newnan
hcraver@newnanga.gov
Friday, December 12, 2025, by 5:00 PM, EST
Tuesday, January 13, 2026, by 2:00PM, EST
Tuesday, January 13, 2026, by 2:00PM, EST
CITY OF NEWNAN, GEORGIA
[Lump Sum Bid Proposal – Farmer Street Cemetery Improvement Project: Phase 1]
A. PURPOSE
The City of Newnan, Georgia, located 35 miles southwest of downtown Atlanta, on Interstate 85
South, and county seat of Coweta County, Georgia, is seeking Competitive Sealed Proposals from
qualified Professional Firms for the Farmer Street Cemetery Improvement Project: Phase 1. Work
required under this Contract includes furnishing materials, labor, equipment, etc. for the scope of
the project.
Bid packages, consisting of construction drawings, specifications and bid instruction, are available
on the city’s website:
www.newnanga.gov
B. GENERAL INFORMATION AND SCHEDULE
This ITB has been issued on December 1, 2025. All Firms interested in submitting a bid MUST
REGISTER the Firm’s name and appropriate contact information on or before Friday, December
12, 2025. Registration must be submitted to Hasco Craver, Assistant City Manager, at
hcraver@newnanga.gov.
Basis of award will be LUMP SUM after close evaluations by City Staff from criteria listed on page
5-6. Interviews are not planned at this time.
Title of ITB:
Date of Issue:
Last day to register
Last day to submit questions:
Date of final answers:
Bid due date:
Copies of bid required:
Bid opening date:
Bid submission location:
Bid opening location:
Project name:
Site location/Size:
Funding source:
Estimated Construction Budget:
Firm selection schedule:
Desired completion schedule:
FACT SHEET
Farmer street Cemetery Improvement Project: Phase 1
December 1, 2025
December 12, 2025
January 2, 2026
January 7, 2026
January 13, 2026, 2:00PM, EST
1 original, 1 copy plus 1 digital copy
January 13, 2026, 2:00PM, EST
Newnan City Hall, Office of the City Manager
Newnan City Hall, Office of the City Manager
Farmer Street Cemetery Improvement Project: Phase 1
92 Farmer Street, Newnan, GA 30263/8.76 acres
City of Newnan
$675,000.00
February 2026
December 2026
Page 2
Written responses to all written inquiries received by January 2, 2026, will be e-mailed to all firms
on record with the City of Newnan, Georgia as having been issued the ITB on or before January 7,
2026. No City staff or other officials associated with the Project should be contacted regarding
this ITB. Doing so may result in disqualification.
All inquiries regarding this ITB Must be in writing via email and addressed to:
Hasco Craver, Assistant City Manager, hcraver@newnanga.gov
An original, one (1) copiy and one (1) digital copy of this ITB are to be submitted to:
Hasco Craver,
Newnan Assistant City Manager
25 Lagrange Street
Newnan, Georgia 30263
Bids must be submitted no later than 2:00PM, EST, January 13, 2026. Bids must be received in a
sealed envelope or container marked “Competitive Sealed Bids for Professional Firm – Farmer
Street Cemetery Improvement Project: Phase 1”. Place the Project name and opening date on
the submitting envelope or container.
No bid will be received or accepted after the above specified date and time of the bid opening.
Bids submitted after the designated date and time will be deemed invalid and returned unopened
to the proponent.
We appreciate your submittal and interest in assisting the City of Newnan with this endeavor.
No Proposer may withdraw its bid and must honor its bid within 90 days after the actual date of the
opening thereof.
Page 3
C. BACKGROUND
The City of Newnan seeks qualified and experienced contractors to undertake Phase 1 of the Farmer
Street Cemetery Improvements Project, located at 92 Farmer Street, Newnan, Georgia. The Farmer Street
Cemetery is a historic African American cemetery and burial ground and holds exceptional cultural
significance.
The project’s intent is to enhance public accessibility and interpretation while preserving the dignity and
integrity of the historic landscape. Improvements are guided by the City of Newnan and the Farmer Street
Cemetery Commission, with design completed by Pond & Company.
The site encompasses approximately 8.76 acres, with approximately 1 acre of proposed disturbance for
the phase 1 improvements and a zoning designation of OCR (Open Space/Conservation/Recreation).
All work will take place in and around known and potential burial areas, and extreme care must be taken
to avoid any disturbance of graves or cultural materials. Contractors must treat the site with the utmost
respect, following all applicable preservation, archaeological, and environmental regulations.
D. SCOPE OF SERVICES
It is anticipated that the Agreement between the City of Newnan, GA and the selected firm will
contain the following scope of work. The full scope of services will be defined within the contract
executed with the City of Newnan, GA.
Work shall include, but is not limited to:
• Demolition of existing asphalt driveway
• Installation of new asphalt driveway and formalized parking
• Installation of fencing and masonry columns along Farmer Street
• Installation of a pedestrian concrete path and “entrance node”
• Stormwater management/bioretention infrastructure
• Landscaping
All work must comply with the Construction Documents completed by Pond & Company and must
conform to erosion and sediment control, tree protection, and burial protection notes as indicated in the
drawings.
Work near graves, monuments, or unmarked burial depressions shall be performed using hand tools or
low-impact machinery only, as specified on the cover sheet and demolition plans. No ground disturbance
may occur outside the approved Limits of Disturbance (LOD) without written approval from the City.
Page 4
Protection of Site and Graves
The following site-specific protection standards are mandatory:
1. Limits of Disturbance (LOD):
All work must remain within designated boundaries shown on plan sheets. Tree protection
fencing (TPF) and silt fencing must be installed and maintained throughout construction.
2. Burial Protection:
o No heavy machinery or excavation within marked or suspected burial areas.
o Hand tools must be used for removal of surface materials, trail shaping, and fence
installation near graves.
o If artifacts or unmarked burials are encountered, work must stop immediately, and the
City, Engineer of Record, and Registered Professional Archaeologist must be notified.
Please note that the City of Newnan will be employing an archeological monitoring firm
that must be present during land disturbing activities at or near know and potential burial
sites. The archeological monitoring firm will be hired outside of this contract and will
work for the City of Newnan directly.
3. Tree and Root Zone Protection:
o Root pruning, bridging, and low-impact grading techniques must be used per sheets
LD101 and CG101.
o Protective measures (e.g., plywood or 6" mulch mats) must remain in place until final
grading.
4. Equipment Restrictions:
o No tracked or wheeled equipment within Critical Root Zones (CRZ) or Protected Burial
Zones.
o All access routes must be approved by the City prior to mobilization.
5. Cultural Sensitivity:
o All personnel must attend a pre-construction briefing on cemetery sensitivity, preservation
laws, and site conduct prior to commencing work.
Compliance and Documentation
• Contractor shall comply with Georgia cemetery protection laws (O.C.G.A. §36-72), National Historic
Preservation Act, and all City of Newnan ordinances.
• A Site Protection Plan shall be submitted to the City for review and approval prior to mobilization.
Page 5
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