City Hall Architectural, Space Planning, Interior Design, AV/IT, and Exterior Design Services
| Location: | California |
|---|---|
| Posted: | Jan 20, 2026 |
| Due: | Feb 19, 2026 |
| Agency: | City of Calimesa |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
City Hall Architectural, Space Planning, Interior Design, AV/IT, and Exterior Design Services
|
| Category: | Requests for Proposals |
| Status: | Open |
|
Attachment Preview
City of Calimesa, CA
Architectural, Space Planning, Interior Design, AV/IT,
and Exterior Design Services
City Hall Renovation Project (Former Bank Building)
Request for Proposals
Released January 20, 2026
Mandatory Job Walk – Monday, February 2, 2026 at 2:00 PM
Former Bank of America, 1055 Calimesa Blvd., Calimesa, CA 92320
Submit Proposals to:
City of Calimesa
Attn: City Hall Design Services RFP
908 Park Avenue
Calimesa, CA 92320
PROPOSAL DEADLINE – Thursday, February 19, 2026, at 2 PM PST
City of Calimesa
908 Park Avenue, Calimesa, California 92320
Telephone 909.795.9801 Facsimile 909.795.4399
www.calimesa.gov
REQUEST FOR PROPOSALS ANNOUNCEMENT
The City of Calimesa (“City”) is soliciting proposals from qualified architectural and engineering firms to provide
comprehensive professional design services for the renovation and adaptive reuse of an existing commercial
building to serve as the City’s new City Hall.
Proposals shall be prepared in accordance with the requirements set forth in this Request for Proposals (RFP).
Proposers are responsible for reviewing the entire RFP and submitting all required information in the format
prescribed herein. Failure to comply with the requirements of this RFP may result in the proposal being deemed
nonresponsive.
Onsite Job-Walk : The City will conduct a mandatory Onsite Job-Walk on Monday, February 2, 2026, at 2:00
PM PST at Bank of America, 1055 Calimesa Blvd., Calimesa, CA 92320. Vendors who wish to attend this
meeting should RSVP to the City of Calimesa to Mari Shakir, Public Works Director (mshakir@calimesa.gov).
Questions: All pre-proposal submittal questions must be sent to Mari Shakir by 4:00 p.m. PST, February 6,
2026, Questions received after this deadline will not be accepted. Answers to questions will be posted to the
RFP webpage by Wednesday, February 11, 2026, at 5:30 PM.
Proposals Due: (3) printed copies, and one (1) electronic copy: a) via SD/Memory Stick, or b) via e-mail/cloud
storage location, of your proposal must be received no later than 2:00 p.m. PST, February 19, 2026.
Request for Proposals (RFP)
1. Purpose and Project Background
The purpose of this RFP is to select a qualified architectural firm to provide full professional
design services for the renovation of an approximately 8,065 square-foot, single-story former
bank building into a new City Hall facility for the City of Calimesa.
The City intends to consolidate municipal operations currently housed in multiple temporary
and modular facilities into a single, efficient, permanent civic building. The renovated City
Hall shall support current operations, accommodate projected staffing growth, provide
appropriate public-facing spaces, and reflect a fiscally responsible approach to adaptive
reuse.
The selected firm will be responsible for providing all architectural and engineering services
necessary to take the project from initial assessment and space programming through 100%
construction documents, bidding support, and construction management services.
2. Project Description
2.1 Existing Facility
The project site consists of an existing one-story former bank building of approximately 8,065
square feet. The building includes an existing vault, which the City anticipates retaining and
utilizing in proximity to Finance functions, subject to the consultant’s recommendations.
An existing ATM drive-through facility must remain in place and is not part of the renovation
scope.
Current City Hall staffing totals approximately 20 employees, including contract employees.
At full build-out, the City anticipates accommodating approximately 35 to 40 employees
within the renovated facility.
2.2 Functional Program Requirements
The renovated City Hall is expected to include, at a minimum, the following functional
components:
• Administrative offices, workstations, furniture needs (including maximizing the use
of furniture at the current City Hall), and executive offices sized to accommodate
projected staffing levels at build-out
• Public service counters and lobby areas
• Finance Department space located adjacent to the existing vault, subject to
consultant’s recommendations
• Breakroom facilities and evaluation and inclusion of a lactation room, consistent
with applicable California Labor Code requirements
• Evaluation of restroom facilities, including ADA compliance, to ensure adequacy for
future staffing levels and consideration of separate public and employee restrooms
• Adequate meeting and conference room spaces to support internal staff meetings,
interagency coordination, and public-facing meetings, with such spaces designed to
support modern teleconferencing and hybrid meeting technology
• A City Council Chamber designed to include seating for approximately 30 members
of the public, a dais accommodating five City Councilmembers, the City Manager,
City Attorney, and City Clerk
• An adjacent overflow room with live audio and video feed from the Council Chamber
• An AV control room supporting Council Chamber operations and a small podcast
studio, intended primarily for City communications and recording purposes
• A backup generator system to support essential City Hall operations during power
outages
• Building-wide IT infrastructure to support City operations, including data, network,
server, and telecommunication needs across all departments
• Integrated physical security systems, including controlled access, cameras, and
monitoring appropriate for a municipal facility. The City utilizes Verkada for some
facilities, so there would be a preference to build on that platform, though the City
would be open to alternatives if recommended
2.3 Site and Exterior Improvements
The project includes evaluation and design of necessary site improvements, including ADA-
compliant parking, access routes, and paths of travel. Exterior building improvements shall
be consistent with the City’s Downtown Design Guidelines and generally compatible with the
architectural character of the City’s new library facility.
Existing landscaping shall be evaluated and replaced or modified with drought-tolerant
landscaping consistent with City standards.
3. Scope of Services
The selected firm shall provide all professional services necessary to complete the project
as described below. Services shall be provided in close coordination with City staff and shall
include architectural design, building-wide IT and technology coordination, physical security
integration, AV/IT systems design, and engineering services necessary to deliver a fully
functional City Hall facility.
Task 1 – Project Management and Coordination
The consultant shall initiate the project with a kickoff meeting and shall be responsible for
overall project management throughout the design and construction phases. This includes
development of a detailed project schedule, establishment of communication protocols,
coordination of all subconsultants, and implementation of quality assurance and quality
control procedures. The consultant shall coordinate and attend regular progress meetings
(e.g. monthly or bi-weekly) and provide periodic status updates to the City.
Task 2 – Building Assessment and Code Analysis
The consultant shall perform a comprehensive assessment of existing building conditions,
including structural, mechanical, electrical, plumbing, fire/life safety, information
technology infrastructure, and security-related systems.
The consultant shall evaluate compliance with all applicable codes and regulations,
including the California Building Code, ADA requirements, Title 24, and relevant California
Labor Code provisions.
As part of this task, the consultant shall:
• Evaluate electrical capacity and requirements for incorporation of a backup
generator, including load calculations and recommended connection strategy
• Assess existing pathways, conduit, and space availability for building-wide IT and
network infrastructure
• Identify requirements for physical security systems integration, including cameras,
access control, and monitoring
• Evaluate restroom capacity and configuration for adequacy at projected staffing
levels and public use.
Deliverables for this task shall include a written Building Assessment and Code Analysis
Report.
Task 3 – Space Programming and Needs Assessment
The consultant shall conduct interviews with City departments and staff, including executive
offices, to develop a comprehensive understanding of functional needs, workflows,
adjacencies, storage requirements, collaboration needs, meeting space requirements,
technology needs, and security considerations.
The consultant shall prepare a detailed space program addressing:
• Current and future staffing
• Public-facing areas
• Council Chamber operations
• Conference and meeting rooms designed to support teleconferencing and hybrid
meetings
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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