EMERGENCY PREPARED MEALS DISTRIBUTION *Updated 01/20/2026*

Location: California
Posted: Jan 20, 2026
Due: Jan 30, 2026
Agency: Alameda County
Type of Government: State & Local
Category:
  • 89 - Subsistence (Food)
  • Y - Construction of Structures and Facilities
Solicitation No: RFP #2025-SSA-WBA-EPMD
Publication URL: To access bid details, please log in.
Contracting opportunity
Bid Number RFP #2025-SSA-WBA-EPMD
EMERGENCY PREPARED MEALS DISTRIBUTION *Updated 01/20/2026*
  • Special Notes/ Comments

Posted Date

12/17/2025

  • Addendum #1 and Q&A - 01/20/2026
Project Related Documents

Attachment Preview

COUNTY OF ALAMEDA
REQUEST FOR PROPOSAL NO. 2025-SSA-WBA-EPMD
for
EMERGENCY PREPARED MEALS DISTRIBUTION
For complete information regarding this project, see Request for Proposal (RFP) posted at
Alameda County Contracting Opportunities [https://gsa.acgov.org/do-business-with-
us/contracting-opportunities/] or contact the County representative listed below.
Thank you for your interest!
Contact Person: Ramil Rivera, Program Financial Specialist
Phone Number: (510) 268-2441
Email Address: RCRivera@acgov.org
Alameda County Social Services Agency – Finance/Contracts Office
RESPONSE DUE
by
2:00 PM
on January 22, 2026
By Mail:
Alameda County Social Services Agency / Contracts Office
RFP No. 2025-SSA-WBA-EPMD
Emergency Prepared Meals Distribution
Attn: Ramil Rivera
1111 Jackson Street, 1st Floor, Suite 103
Oakland, CA 94607
or
Schedule an appointment to drop off your submission
Alameda County is committed to reducing environmental impacts across our entire supply
chain. If printing this document, please print only what you need, print double-sided, and use
recycled-content paper
CALENDAR OF EVENTS
REQUEST FOR PROPOSAL No. 2025-SSA-WBA-EPMD
EMERGENCY PREPARED MEALS DISTRIBUTION
RFP Issued
EVENT
DATE/LOCATION
December 17, 2025
December 22, 2025, 10:00 a.m. (PST)
Microsoft Teams meeting
Bidders Conference No. 1
Join on your computer, mobile app or room device
Join the meeting now
Meeting ID: 229 389 681 862 26
Passcode: VD6Bw7ye
Download Teams | Join on the web
Or call in (audio only)
+1 415-915-3950,,829044553# United States (Local)
(888) 715-8170,,829044553# United States (Toll-free)
Phone Conference ID: 829 044 553#
Find a local number | Learn More
December 23, 2025, 1:00 p.m. (PST)
Microsoft Teams meeting
Bidders Conference No. 2
Join on your computer, mobile app or room device
Join the meeting now
Meeting ID: 262 549 171 136 02
Passcode: Qe2Tv3RC
Download Teams | Join on the web
Written Questions Due via Email:
RCRivera@acgov.org
Bidders Conferences List of Attendees Issued
Addendum Issued [only if necessary to amend RFP]
Questions & Answers Issued
Response Due
1111 Jackson Street, Suite 103, Oakland, CA 94607
Evaluation Period
Notice of Intent to Award Issued
Board of Supervisors Consideration Award Date
Contract Start Date
Or call in (audio only)
+1 415-915-3950,,736687463# United States (Local)
(888) 715-8170,,736687463# United States (Toll-free)
Phone Conference ID: 736 687 463#
Find a local number | Learn More
December 24, 2025 by 2:00 p.m.
January 12, 2026
January 12, 2026
January 12, 2026
January 22, 2026 by 2:00 p.m.
January 22 through February 6, 2026
February 13, 2026
TBD
April 1, 2026
NOTE: All dates are tentative and subject to change.
RFP No. 2025-SSA-WBA-EPMD
Page 2
Specifications, Terms, and Conditions
for RFP No. 2025-SSA-WBA-EPMD
COUNTY OF ALAMEDA
REQUEST FOR PROPOSAL (RFP) No. 2025-SSA-WBA-EPMD
SPECIFICATIONS, TERMS, AND CONDITIONS
for
Emergency Prepared Meals Distribution
TABLE OF CONTENTS
Page
CALENDAR OF EVENTS ....................................................................................................................... 2
I. ACRONYM AND TERM GLOSSARY............................................................................................. 4
II. STATEMENT OF WORK ............................................................................................................ 5
A. INTENT .................................................................................................................................. 5
B. SCOPE .................................................................................................................................... 5
C. BACKGROUND ....................................................................................................................... 7
D. BIDDER MINIMUM QUALIFICATIONS ................................................................................... 7
E. SPECIFIC REQUIREMENTS ..................................................................................................... 8
F. DELIVERABLES / REPORTS ................................................................................................... 12
G. BIDDERS CONFERENCES...................................................................................................... 15
III. COUNTY PROCEDURES, TERMS, AND CONDITIONS ................................................................ 16
A. EVALUATION CRITERIA / SELECTION COMMITTEE ............................................................. 16
B. CONTRACT EVALUATION AND ASSESSMENT...................................................................... 22
C. NOTICE OF INTENT TO AWARD........................................................................................... 22
D. BID PROTEST / APPEALS PROCESS ...................................................................................... 23
E. TERM / TERMINATION / RENEWAL..................................................................................... 25
F. PRICING ............................................................................................................................... 26
G. AWARD................................................................................................................................ 27
H. METHOD OF ORDERING...................................................................................................... 29
I. INVOICING........................................................................................................................... 30
L. ACCOUNT MANAGER / SUPPORT STAFF............................................................................. 31
IV. INSTRUCTIONS TO BIDDERS .................................................................................................. 32
A. COUNTY CONTACTS ............................................................................................................ 32
B. SUBMITTAL OF PROPOSALS ................................................................................................ 32
ATTACHMENT
ATTACHMENT NO. 1 – BID RESPONSE PACKET (separate document)
RFP No. 2025-SSA-WBA-EPMD
Page 3
Specifications, Terms, and Conditions
for RFP No. 2025-SSA-WBA-EPMD
I. ACRONYM AND TERM GLOSSARY
Unless otherwise noted, the terms below may be upper or lower case. Acronyms will always be
uppercase.
Bid
Bidder
Board
WBA
Contractor
County
CSC
Federal
FY
Labor Code
PO
Proposal
RBA
Response
RFP
ACSSA
State
A bidder’s response to this RFP
The specific person or entity responding to this RFP
The County of Alameda Board of Supervisors
Workforce and Benefits Administration
When capitalized, shall refer to selected bidder that is awarded a contract
When capitalized, shall refer to the County of Alameda.
County Selection Committee
United States Federal Government, its departments and/or agencies
Fiscal year
California Labor Code
Purchase Order
A bidder’s response to this RFP
Results-Based Accountability
Bidder’s proposal submitted in reply to RFP
Request for Proposal; this document, which is the County of Alameda’s request for
contractors’/bidders’ proposal to provide the goods and/or services being solicited
herein; also referred herein as RFP
Alameda County Social Services Agency
State of California, its departments, and/or agencies.
RFP No. 2025-SSA-WBA-EPMD
Page 4
Specifications, Terms, and Conditions
for RFP No. 2025-SSA-WBA-EPMD
II. STATEMENT OF WORK
A. INTENT
This Request for Proposal (RFP) is to search for qualified vendors for the provision and
distribution of the Emergency Prepared Meals Distribution services being requested by
the Alameda County Social Services Agency (ACSSA).
The County intends to award a one (1)-year contract to the selected Bidder(s) who meet
the services delivery criteria and are most capable of meeting the County’s requirements.
This is a one-time funding opportunity.
B. SCOPE
ACSSA is seeking proposals from community-based organizations, educational entities,
faith-based organizations, nonprofit and for-profit agencies (private and public) that have
the expertise and capacity to provide prepared meals distribution and delivery services.
Bidders are encouraged to submit collaborative and innovative service delivery proposals
that meet the specific purpose of this RFP.
Prepared Meals Distribution and Delivery Services
Prepared meals distribution and delivery activities may include, but are not limited to,
meal preparation, meal delivery, grab-and-go meals, mobile or fixed meal distribution
sites, and other forms of prepared meal distribution. Bidders should be equipped to
provide nutritious hot or cold prepared meals that may include breakfast, lunch, and
dinner, as well as condiments and dinnerware for each meal. A list of menu items that
can be prepared and provided for meal delivery and preparation is also required,
including food options for homebound seniors, youth, and individuals and families with
food restrictions, i.e., diabetics/low-glycemic, gluten-free, vegetarian, halal, food
allergies, etc. Meals distributed to outdoor settlements should incorporate disposal
protocols using sustainable/compostable materials that do not leave behind food and
packaging waste. Meals should be distributed in a manner that adheres to public health
safety orders and recommendations.
Connections to Additional Food Assistance and Public Benefits Programs
Food distribution activities should seek to connect individuals served with additional
resources and public benefits programs, including Women, Infants & Children (WIC)
Supplemental Nutrition, free and reduced-price school meals, Meals on Wheels, and
other public benefits programs. Partnerships featuring coordinated service delivery
models and/or formal referral processes with agencies providing other public benefits
information and referral assistance to the general public and to outdoor settlements are
especially encouraged to apply.
RFP No. 2025-SSA-WBA-EPMD
Page 5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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