Closed Circuit Television Inspection System
| Location: | Kansas |
|---|---|
| Posted: | Jan 20, 2026 |
| Due: | Feb 5, 2026 |
| Agency: | City of Derby |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-003 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-003
|
| Bid Title: |
Closed Circuit Television Inspection System
|
| Category: | Motor Vehicles & Equipment |
| Status: | Open |
|
Attachment Preview
REQUEST FOR BIDS #2026-003
CLOSED CIRCUIT TELEVISION INSPECTION SYSTEM
CITY OF DERBY
January 20, 2026
The City of Derby, Kansas (hereinafter referred to as the “City”) invites bids from vendors for a New/unused 2025 or
newer Closed Circuit Television Inspection System for the city of Derby, Kansas. Please carefully review this
document. If you are interested in making a proposal consistent with the conditions, instructions, requirements, and
specifications as contained herein, submit one copy of the Bid Form together with a comprehensive proposal in a
sealed envelope no later than 2:00 P.M. on Thursday, February 5, 2026. The outside of the envelope should be clearly
marked with the Proposer’s name and address and identified as “Closed Circuit Television Inspection System”. The
sealed envelope should be addressed as follows:
Derby City Clerk
Attn: CCTV Inspection System
611 N. Mulberry Road, Suite 300
Derby, KS 67037
Bid #2026 - 003
All bids must be valid for ninety (90) days.
The City of Derby reserves the right to reject any or all bids.
The Closed-Circuit Television Inspection System shall meet the minimum specifications attached. Bidder shall verify
compliance with the attached specifications by so denoting next to each item.
If submitted by mail, the sealed envelope containing the proposal must be enclosed in another envelope addressed to
the City Clerk, 611 N. Mulberry, Suite 300, Derby, Kansas 67037.
It is the sole responsibility of the bidder to see that its response and the appropriate documents are delivered on time.
Any response received after the scheduled closing time for receiving proposals will be returned to the proposer
unopened and will not be considered. It is the responsibility of the contractor to check Derby’s website for
information and updates. The results will be tabulated and posted to the City of Derby website at
https://www.derbyks.gov.
Proposed pricing for services may be disclosed at a public meeting to receive and to file responses of this solicitation at
the City of Derby Board of Bids and Contracts meeting. Other information provided in your response will be considered
proprietary and will not be divulged during the proposal review process unless otherwise required by law. Because the
services sought will require the expenditure of public funds, part or all of the successful proposal, as well as a resulting
contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to acceptance of a
proposal, the information contained in each proposal will be used for evaluating the proposer’s ability to handle the
scope of services and will not be shared with persons not involved in the evaluation of proposals unless otherwise
required by law.
Tony Koerner
Wastewater Superintendent
GENERAL INFORMATION
This request is for One (1) New/unused 2025 or newer Closed Circuit Television Inspection System for the city of Derby,
Kansas. It is the intent of these specifications to describe a Closed-Circuit Television Inspection System that is capable
to accommodate the needs of the city.
Questions regarding this document must be submitted in writing to Tony Koerner, Wastewater Superintendent, at
tonykoerner@derbyks.gov,
INSTRUCTION TO BIDDERS
Preparation of Bid. Bid shall be made on the Bid Form included in this request for Bids. Bid information shall be entered
into the appropriate space on the Bid Form. All costs of bid preparation are the expense of the bidder. No electronic,
verbal, facsimile or telephone bid will be accepted.
Examination of Bid Documents. The Bid Documents consist of this Request for Bid, each document listed on the table
of contents of the Request for Bid, and any addenda which may be issued. Submission of a bid shall constitute bidder’s
acknowledgment upon which the City may rely that bidder has thoroughly examined and is familiar with the Bid
Documents. No claim for additional compensation will be allowed beyond that stated in the bidder’s submitted Bid
Form. Neglect or failure of the bidder to receive or examine all or part of the Bid Document shall in no way relieve the
bidder from any obligations with respect to this bid.
Conformance to Bid Requirements. All requested attachments shall be submitted with the completed bid form and in
the designated format. Bids shall conform to the requirements of this Request for Bid. Failure to comply with all
requirements of this Request for Bid may result in bid rejection.
Interpretation of Bid Documents and Addenda. Should a bidder discover conflicts or ambiguity in the Bid Documents
that require a decision or explanation, bidder may request an interpretation. Such a request shall be made in writing
and delivered to the buyer identified on the cover page of this Request for Bid no later than five (5) calendar days before
the deadline for receipt of bids. Every interpretation made to bidders will be in the form of an Addendum issued by the
City. Addenda, if issued, will be sent as promptly as possible to all parties that have been issued Bid Documents. Bidders
shall acknowledge the receipt of Addenda on the Bid Form.
Submission of Bid. Bidders shall submit two originals (clearly marked ‘Original’) of the completed Bid Form, together
with any required attachments or explanatory materials, prior to the time and date set for receiving bids as stated on
the cover page of this Request for Bid and/or any modifying Addenda thereto. Bids shall be delivered in a sealed
envelope clearly marked with the applicable bid number addressed to:
City Clerk
City of Derby
Attn: CCTV Inspection System
611 Mulberry Suite 300
Derby, Kansas 67037
Modification or Withdrawal of Bids. Bids may be modified or withdrawn prior to the bid submission deadline. Bids
modified must be retrieved by bidder, at bidder’s expense, and resubmitted with corrected information prior to the
bid submission deadline. There will be no extensions for bid modification beyond the bid submission deadline.
No bids may be modified after the bid submission deadline.
Late Bids. Bidder shall be responsible for the timely delivery of bid. Bids received after the deadline for receipt of bids
shall not be accepted and shall be returned to the bidder unopened unless necessary for identification purposes.
Bid to Remain Open. The bidder shall guarantee its bid for a period of ninety (90) calendar days from the date of bid
opening.
Contract Award. Contract award will be made to the lowest responsive and responsible bidder(s). The acceptance of a
bid will be evidenced by a written Purchase Order/Contract delivered to the successful bidder. The successful bidder
agrees to abide by the specifications, requirements, terms and conditions contained in the Contract Documents.
Contract Documents. The successful bidder will be required to enter into a Purchase Order/Contract that is acceptable
to the City. Special Provisions within the contract may allow for the addition of attachments, amendments, and special
conditions that may be negotiated by the successful bidder and the City. Contract documents will consist of this bid
invitation, its attachment(s) and addenda, if any; the successful Bidder’s completed and signed Bid Form; and a Purchase
Order/Contract issued by the City. In the absence of any language to the contrary in the executed Purchase
Order/Contract, this bid invitation, its attachment(s) and addenda, if any, will be the determining document in questions
of compliance with the specifications for this bid.
Reservations. The City reserves the right to:
1. Postpone the date and time announced for receipt of bids by issuance of an Addendum at any time prior to the
deadline for receipt of bids;
2. Reject any bid that is conditional in any way or that contains erasures, items not called for, items not in
conformity with applicable law, changes, additions, alternate proposals, or any other modifications of the Bid
Form which are not in accordance with the Bid Documents;
3. Make any investigations deemed necessary to determine if a bidder is responsive and responsible;
4. In the event that only one bid is received in response to this bid invitation, require the sole bidder to submit
cost or pricing data to assist in determining if the price is reasonable;
5. Reject any or all bids, including any bids that are found to be non-responsive or submitted by a bidder that is
not responsible;
6. Waive minor defects or irregularities in any bid, provided that the discrepancy does not affect the bid amount
or give the bidder an advantage over others;
7. Accept a bid which offers a newer product than specified if, in the opinion of the buyer identified on the cover
page of this bid invitation, it offers equal or greater functionality than the specified product, even though it
may not comply with bid specifications in every detail;
8. Award a Purchase Order to a single bidder for the entire procurement or to multiple bidders by line item, in
groups, or in phases, according to specifications.
MANDATORY REQUIREMENTS
The City of Derby is interested in bids that will provide quality services at competitive rates. The proposals will be
evaluated on experience, quality, price, and availability.
Bid Specifications to include:
Closed Circuit Television Inspection Van:
Comply Y/N:
Ford Transit van with no higher than 72-inch interior
cargo height and no longer that 148-inch wheelbase.
____________
Unleaded 3.5L V-6 engine with automatic transmission. ____________
Hydraulic disc brakes with ABS
____________
Swing opening rear doors without windows
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Sliding passenger side door without window
____________
The cab and chassis shall contain all standard equipment
and meet all current Federal DOT and State Highway
motor vehicle standards
____________
Van shall be equipped with air conditioning, heat, defroster,
AM/FM radio, driver and passenger seats, sun visors,
intermittent windshield wipers with washer, and 12V
dome light.
____________
Back-up warning device
____________
Rear back-up camera
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Two rear facing LED worklights
____________
Rear facing LED arrow board traffic advisor with in cab
controls.
____________
Omni-directional strobes at front and rear bumper with
in cab controls.
____________
Partition wall between office and work area with window
for visual observation.
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Notes:
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LED lights in both office and work area with on/off switch. ____________
Passage door with one window. Door must latch from
inside and out.
____________
Automatic shore power / generator switch.
____________
Exterior shore power plug / receptacle, appropriate Amps
with 30-foot extension cord.
____________
All fuse / breakers mounted and wired as required.
____________
MEPS or quiet style generator power system appropriate
to operate all necessary equipment.
_____________
Minimum three 110V AC outlets with GFI protection in
work area circuit.
_____________
Minimum three 110V AC outlets with GFI protection in
office area circuit.
_____________
10-gallon freshwater tank with 12VDC pump with on/off
switch, tank monitor, and washdown hose with nozzle. _____________
FRP covered walls and ceiling in office and work area.
White in color.
_____________
Strobe mounted on front roof with switch located for driver
operation.
_____________
Directional LED arrow board on rear of vehicle with in cab
controls.
_____________
Backup camera with LCD Monitor.
_____________
Reel cabinet with locking drawer to store crawler and
camera under or beside reel.
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See also
...), and Closed-Circuit Television (CCTV) Event Start Date 05/21/2026 01:45 PM CST Event ...
State Government of Kansas
Bid Due: 6/18/2026
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