RFP - Sanilac County Buildings & Grounds - Mini Split Cooling Unit

REQUEST FOR PROPOSALS (RFP)
Mini Split Air-Cooling Unit Installation
Issue Date: April 30, 2026
Proposal Due Date: May 15, 2026
1. REQUEST
Sanilac County is takes bids from qualified HVAC contractors for the furnishing and installation
of a 24,000 BTU multi-zone mini split air-cooling system at the Sanilac County Courthouse
Administration Office.
The selected contractor shall provide all labor, materials, equipment, permits, and supervision
necessary to complete the project in a professional manner.
2. PROJECT SCOPE
The project shall include the supply and installation of one complete 24,000 BTU multi-zone
ductless mini split cooling system with the following components:
Required Equipment
* One (1) outdoor condenser unit, approximately 24,000 BTU multi-zone compatible
* One (1) indoor wall-mounted air handler, approximately 9,000 BTU
* One (1) indoor ceiling cassette air handler, approximately 15,000 BTU
* Compatible remote controls or wall thermostats for each indoor unit
* Refrigerant line sets, condensate drains, control wiring, disconnects, mounting brackets,
and all accessories necessary for complete operation
Installation Requirements
Contractor shall provide:
* Complete installation of all equipment
* Electrical connections (coordinate with licensed electrician if required)
* Refrigerant charging and system startup
* Condensate drain installation
* Penetrations, patching, sealing, and finish repairs associated with installation
* Testing and balancing of system performance
* Cleanup and disposal of packaging and debris
Permits
Contractor shall be responsible for:
* Pulling all permits through the Construction and Land Use Department

* Ensuring full compliance with all applicable building, mechanical, and electrical codes
3. SITE CONDITIONS
Bidders are encouraged to inspect the site prior to submitting proposals.
4. CONTRACTOR QUALIFICATIONS
Bidders must provide:
* Current Michigan contractor license(s)
* Proof of insurance
* Experience installing similar mini split systems
5. WARRANTY
Contractor shall provide:
* Manufacturer's standard equipment warranty
* Minimum one (1) year workmanship warranty on installation labor
6. IMPORTANT DATES
* Bid Opening Date: May 15, 2026 at 2:00pm in Sanilac County Boardroom
* Anticipated Award Date: TBD
7. PROPOSAL SUBMISSION REQUIREMENTS
Proposals shall include:
1. Company name, address, and contact person
2. Lump sum project price
3. Equipment manufacturer and model numbers proposed
4. Estimated start and completion dates
5. Warranty information
6. Proof of licensing and insurance
7. Any exclusions or assumptions
Submit proposals to:
Nick Lusher, Building and Grounds Department- nlusher@sanilaccounty.net
60 W. Sanilac Ave. Sandusky, MI 48471

8. EVALUATION CRITERIA
Proposals will be evaluated based on:
* Cost
* Equipment quality and efficiency
* Contractor qualifications
* Warranty offered
* Schedule availability
The issuing agency reserves the right to reject any or all proposals.
10. QUESTIONS
All questions regarding this RFP shall be directed to:
Nick Lusher, Building and Grounds Supervisor
810-648-5521
nlusher@sanilaccounty.net