TRAINING CENTER LOT REPAIR

Location:	New York
Posted:	Apr 30, 2026
Due:	May 21, 2026
Agency:	Wyoming County
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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WYOMING COUNTY BUILDINGS AND GROUNDS

Advertisement for BIDS:

Training Center Lot Repair

(Training Center – 3651 Weathersfield Rd, Gainesville)

Mill, Repair, and Resurface

Bids due: 5/21/2026 by 1:00pm

Project Deadline: October 31, 2026

PRC# 2026-011567

Contact:

Wyoming County Buildings & Grounds

Michael Adamczak (director)

36 Center Street

Warsaw NY, 14569

SUMMARY

The Wyoming County Department of Buildings & Grounds is issuing this advertisement for BIDs to engage a

qualified contractor to provide labor and material for the milling, repair, and resurfacing of an estimated 3,200

square foot of parking lot entrance. The scope of services is outlined below and generally include implementing

the Department's requirements in providing, but not limited to: labor, materials, tools, equipment supervision

and other services necessary to mill, repair base materials, adjust grades, resurface, and stripe the outlined

parking lot. BIDS are due no later than May 21st 2026 at 1:00pm.

Sealed Bid: Bids are to be submitted in a sealed envelope with the title of “Training Center Lot Entrance” to

the Wyoming County Buildings and Grounds office located at: 36 Center Street Suite B3, Warsaw NY 14569

by May 21st 2026, at 1:00pm. Bids may NOT be submitted via fax or email, and any Bid received after this

deadline will not be eligible for consideration. Bids will be reviewed and evaluated by Wyoming County Public

Works Committee in anticipation of the awarding of a contract.

Any questions regarding this advertisement to Bid should be submitted in writing (via email) to Wyoming

County Buildings and Grounds, Attention Michael Adamczak, Madamczak@WyomingcountyNY.gov by May

20th, 2026 at 9:00 am

Wyoming County reserves the right to reject and or waive any and all Bids/Proposals and to waive any

irregularities in procedure.

Form of Contract:

Unofficial letter of award will be issued within 10 business days. Formal contract can take up to 30 days.

Bidder qualifications:

1. Mandatory Site walkthrough/meeting with Buildings & Grounds Director – must be scheduled with the Buildings

and Grounds Office – 585 786 8958

2. Contractors business/company must have at least 10 years’ experience in lot maintenance, paving, and general site

work.

3. Agency submitting the Bid is the agency completing more than 75% of the work.

4. Contractor must be registered with NYS to Qualify to bid

Along with the completed BID FORM please include:

 5% Performance bond Letter

 Total cost of the project w/brief itemized breakdown

 Brief overview of the company with a description of its experience.

 Three references for past projects completed in the last 24 months

 Project Timeline, project schedule, and contingency plan if weather does not comply.

 Certificate of Insurance

Project Location:

Training Center – 3651 Weathersfield Rd, Gainesville

(See attached maps/details)

Project Site Details and site Specifications:

 The estimated parking lot entrance is 3200 sf. (contractor to measure for accuracy)

 The operating hours of the building vary with potential of needing access 24/7

 All work is to be completed in accordance with the most current NYS Building code/ DOT specifications.

 Bids are to include prevailing rate as per NYS DOL Article 8 PRC#2026-011567

 The use of any building restroom facilities will be prohibited, contractor to furnish temp restroom for all project

workforce.

 Water is available at the pond that is on premises

 Project is to be completed between October 1st and October 31st 2026.

Project expected scope of work:

 Milling of all asphalt to the stone base, repair of base where necessary, compaction, installation of 3 inches of

binder (min), 2 inches of top coat (min)

o Wyoming County Dump Trucks/workforce to haul all milled materials from site.

o Besides County owned trucks for millings transport, all construction equipment and material are to be

provided by the contractor.

 Alterations of daily parking lot operations will take place during the timeline of the project

o Note: construction needs to take place while maintaining multiple safe entry and exit points for employee

foot traffic to and from the facility.

 Contractor to Repair any compromised or soft spots within the gravel base.

 Gravel base (clean) should be a minimum of 8 inches thick in all areas, and it is the duty of the contractor to

ensure any non-gravel or “dirty” base material is removed adding and compacting new gravel to the proper grade.

o Note: as base materials are unknown, please submit bid with allowances for providing and installing up

to 20 ton of Crusher #2 gravel (or comparable). Any/all additional material to be proposed as a project

change order process.

 Asphalt Material Installation - Minimum of 3 inches of HOT asphalt binder w/ a minimum of 2 inches of HOT

asphalt top coat. - Total of 5 inches of material

 Asphalt is to transition to all sidewalks, roadways, drainage devices, etc. without possibility of trip hazards.

 Grade set so all water sheds towards DIs and/or away from lot.

 Ponding or stagnant water is not acceptable and will be properly fixed/repaired at the contractor’s expense.

 All site/grade prep work and clean up are the responsibility of the Contractor.

 Any alteration to the work detail must be approved by the Buildings & Grounds Director.

o Any changes or alterations outside of the contract must have approval via written consent/Change order –

no exceptions

Project Delivery:

Contractor will be required to field measure all parking lot areas as outlined per attachment A providing all labor,

materials, equipment, supervision and other services as may be necessary to complete the resurfacing project unless

otherwise specified. Weather permitting, Wyoming County anticipates that the work will be performed on a rolling basis

from project start to project completion. (Working nights only if absolutely necessary).

The Contractor will be required to coordinate all work with the Director of Facilities,

and shall be responsible for proper safety precautions, barriers and ensuring signage is in place to keep all personnel safe

and will ensure building accessibility.

Contractor to provide detailed Scope of Work including a Schedule that coordinates around all Court House scheduling.

Submitted schedule needs County approval before any work begins.

The buildings are to remain open for business during all construction.

Performance Bond:

Contractor shall furnish a performance bond in an amount of 5% of the contract. The bond shall remain in effect until the

final completion and inspection of the project.

Performance Criteria:

The Contractor shall be required to conduct project in a workman-like and professional manner. In performing this work,

the Contractor shall be required to field measure all lot areas and verify grades as well as square footages.

Please NOTE: Tobacco, Alcohol, and Drug use are not prohibited on County property. Anyone found using these items

on County grounds will be escorted off the premises immediately.

Construction Phase:

During the Construction Phase, constructor shall carry out such activities as are

necessary to complete the construction described in the document scope of work.

Contractor to maintain safe environment for all persons utilizing surrounding buildings and properties.

Contractor's Compensation:

As will be more fully described in the Form of Contract, this will be a Lump Sum type contract.

Offerors will be required to submit with their bid a Lump Sum Price for the work. The

Lump Sum Price should include sufficient funding to cover all of the costs necessary to complete the Project, including,

but not limited to, profit, home and field office overhead, supervision, labor, materials, equipment, bonds, insurance and

other services as may be required to obtain the necessary permits, and construct the work. The Lump Sum Price should

also include sufficient funding to fund items that are not specifically identified on the Drawing and Specifications portion

of the bid spec but which are reasonably inferable from therefrom, as well as the performance criteria outlined in the

Details and Specifications portion of this Bid platform.

Note: Site Availability: October 1st. & Deadline: October 31, 2026

Training Center Lot Entrance:

 Outlined area is the area that is to be milled, graded, compacted and paved

 Estimated area square foot: 3,200

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	TRAINING CENTER LOT REPAIR
Category:	Building Maintenance and Renovations Bids
Status:	Open

TRAINING CENTER LOT REPAIR

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