NEW HANOVER COUNTY
EMERGENCY MANAGEMENT
REQUEST FOR PROPOSALS
TRANSPORTABLE EMERGENCY HOUSING UNITS
COUNTY COMMISSIONERS
LEANN PIERCE, CHAIR
DANE SCALISE, VICE-CHAIR
BILL RIVENBARK
STEPHANIE WALKER
ROB ZAPPLE
CHRIS COUDRIET, COUNTY MANAGER
SECTION 1 ADVERTISEMENT
NEW HANOVER COUNTY
EMERGENCY MANAGEMENT
REQUEST FOR PROPOSALS
TRANSPORTABLE EMERGENCY HOUSING UNITS
New Hanover County, located in Wilmington, NC, is seeking proposals from
qualified Proposers to establish pre-positioned, rapid-response contracts for the
provision, delivery, set up, maintenance, and demobilization of transportable
emergency housing units to support disaster response and recovery operations
within the County and surrounding impacted areas.
Submit Proposals by email to lbutler@nhcgov.com. Please include “RFP-
TRANSPORTABLE EMERGENCY HOUSING UNITS” in the subject line of the email.
The deadline for receipt of Proposals is June 26, 2026, at 5:00 PM EST.
Instructions for submitting Proposals and complete requirements and
information may be obtained by visiting the County’s website at
https://www.nhcgov.com/bids.aspx.
New Hanover County reserves the right to cancel or reject any or all Proposals and
to make the award which will be most advantageous to the County.
Advertised: Friday, May 29, 2026
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SECTION 2 INFORMATION TO PROPOSERS
2.1 – Schedule
Advertisement
Deadline for Questions
Answers to Questions
Deadline for Receipt of Proposals
Friday, May 29, 2026
Tuesday, June 9, 2026, at 5:00 PM EST
Friday, June 12, 2026
Friday, June 26, 2026, at 5:00 PM EST
2.2 – Preparation of Proposals
2.2.1 Proposers are instructed to submit their Proposals by email to
lbutler@nhcgov.com. Please be sure to include “RFP-TRANSPORTABLE
EMERGENCY HOUSING UNITS” in the subject line of the email.
2.2.2 The deadline for submission of Proposals is Friday, June 26, 2026, at
5:00 PM EST.
2.2.3 Proposals received after the time and date for closing will not be
accepted.
2.3– Communication
Proposers may not have communications, verbal or otherwise, concerning this
RFP with any personnel or boards from New Hanover County other than the
person listed in this section. Lena Butler, Purchasing Supervisor, is your point
of contact. Email lbutler@nhcgov.com. If any Proposer attempts any
unauthorized communication, the proposal may be rejected.
2.4– Questions
Questions concerning this solicitation should be directed to Lena Butler,
Purchasing Supervisor, by emailing lbutler@nhcgov.com. Please include in the
subject line "Questions RFP-TRANSPORTABLE EMERGENCY HOUSING UNITS.” The
deadline for questions is Tuesday, June 9, 206, at 5:00 PM EST.
2.5 – Answers to Questions
An addendum summarizing all questions and answers will be posted to the
County's website on Friday, June 12, 2026. Proposers who have notified the
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County of their Intent to Submit along with their email address (see 2.6 – Intent
to Submit) will be sent the addendum upon posting. You may visit our website
at https://www.nhcgov.com/bids.aspx to check for the issuance of any
addenda before submitting your Proposal.
2.6 – Intent to Submit
All Proposers who intend to submit a Proposal on this project is requested to
send an email to Lena Butler, Purchasing Supervisor, at lbutler@nhcgov.com.
Include in the subject line "RFP-TRANSPORTABLE EMERGENCY HOUSING UNITS."
This will ensure that you receive any addenda issued for this RFP if applicable.
2.7 - Cost of Preparation of Proposal
Costs incurred by prospective Proposers in the preparation of the response to
this RFP are the responsibility of the Proposer and will not be reimbursed by
The County.
2.8– Authorized Signature
Signature Forms must be signed by an authorized individual of the Proposer.
Forms that are not signed may cause the submittal to be rejected.
2.9 –Ownership of Documents
All Proposals and accompanying documentation will become the property of
New Hanover County at the time the Proposals are opened and will not be
returned to the Proposer.
2.10 - Trade Secret Confidentiality
Upon receipt of your Proposal by New Hanover County, your Proposal is
considered a public record except for material which qualifies as "trade
secret" under N.C. General Statute 132-1.2. After opening, your Proposal will
be provided to County staff and others who participate in the evaluation
process, and to members of the general public who submit public records
requests.
To properly designate material as a trade secret under these circumstances,
each Proposer must take the following precautions: any trade secret
submitted by a Proposer must be submitted in a separate file or document
and marked "Trade Secret - Confidential and Proprietary Information.”
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Do not attempt to designate your entire Proposal as a trade secret, and
do not attempt to designate pricing information as a trade secret. Doing
so may result in your submittal being disqualified.
In submitting a Proposal, each Proposer agrees that the County may reveal
any trade secret materials contained in such response to all County staff and
County officials involved in the selection process, and to any outside
consultant or other third parties who assist the County in the selection
process. Furthermore, each Bidder agrees to indemnify and hold harmless
the County and each of its officers, employees, and agents from all costs,
damages, and expenses incurred in connection with refusing to disclose any
material which the Proposer has designated as a trade secret.
2.11 - Federal Uniform Guidance
The following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2
C.F.R. Part 200, Appendix II (as applicable): Equal Employment Opportunity
(41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148); Copeland “Anti-
Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act
(40 U.S.C. 3701-3708); Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal
Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and
Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying
Amendment (31U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. §
200.322); and Record Retention Requirements (2CFR § 200.324).
2.12 - Withdrawal of Proposals
No Proposal may be modified, withdrawn, or canceled by the Bidder for a
period of ninety (90) days following the receipt of Proposal. Negligence or error
on the part of any Bidder in preparing their Bid confers no right of withdrawal
or modification after the Proposals have been opened.
2.13- Indemnity
The successful Proposer shall indemnify and hold the County, its agents, and
employees harmless against any and all claims, demands, causes of action, or
other liability, including attorney fees, on account of personal injuries or death
or on account of property damages arising out of or relating to the work to be
performed by the Successful Proposer hereunder, resulting from the
negligence of or the willful act or omission of the Proposer, his agents,
employees, and subcontractors.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
