P Series MR 2'X2' Infared Asphalt Repar System

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CITY OF LACONIA
REQUEST FOR BIDS
BID No. 26-06-0SB
P Series MR 2 'X2' Infared Asphalt Repair System
All Bids must be received by June 30, 2026 by 2:30pm

CITY OF LACONIA
REQUEST FOR PROPOSALS
Bid No. 26-06-08B
P Series MR 2' x 2' Infrared Asphalt Repair System
The City of Laconia Public Works Department is requesting bids for a P Series MR 2' X2' lnfared asphalt
repair system. The specified equipment shall meet or exceed the general specifications outlined herein.
The City of Laconia reserves the right to accept or reject any and/or all proposals or any part thereof,
to waive any formality in the process, and to accept the proposal(s) considered to be in the best
interest of the City. Failure to submit all information called for may be sufficient grounds for
disqualification. The City of Laconia reserves the right to cancel this request at any time for any reason.
The City reserves the right to award this contract in whole or in part (individually by building) to one or
more contractors.
INFORMATION FOR PROPOSERS
Interested firms are encouraged to submit Two (2) copies of the bids. They should be delivered to the
City of Laconia Purchasing Office, 45 Beacon Street East, Laconia, NH 03246 by 2:30pm 06/30/2026.
Emailed bids will not be accepted. Postmarks and other timestamps will not be accepted in lieu of actual
delivery to be considered. Submissions must be labeled "RFB No. 26-08-08B" P Series MR 2' x 2'
Infrared Asphalt Repair System"
Insurance
The selected firm must provide a certificate of insurance satisfactory to the City of Laconia (see attached
Insurance Requirements form).
Questions/ Addendums
Interested parties are encouraged to submit questions via email; (addresses at the end of this RFP)
however, The City assumes no liability for ensuring accurate and complete email transmission/receipt
and is not responsible to acknowledge receipt. Inquiries must be submitted in writing, citing the RFP title
and number. They must be received no later than Tuesday June 23, 2026
The City will consider all timely-received questions and requests for change and, if reasonable and
appropriate, will issue an addendum to clarify or modify this RFP. Answers to vendor submitted
questions and other addenda will be posted on the City of Laconia website
www.laconianh.gov/Bids.aspx no later than Thursday June 25, 2026
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SCOPE OF WORK
The successful bidder shall provide a complete IMH P Series MR 2' x 2' system package, including all
required components, infrared heating units, and compatible asphalt repair materials necessary for
immediate operational use.
REQUIRED EQUIPMENT
A Mini Asphalt Recycler
a. IMH P Series MR 2' x 2' Mini Asphalt Recycler.
b. Designed for in-place recycling and reheating of asphalt.
c. Compact design suitable for municipal roadway repairs.
B. Infrared Heating Equipment
a. 2' x 2' Infrared Heater.
b. 3' x 18" Infrared Heater.
C. Asphalt Repair Material
a. Pre-formed asphalt bricks compatible with infrared repair applications.
GENERAL REQUIREMENTS
All equipment shall be new, include all required components, and be available for prompt
delivery. Vendor must provide specifications and manuals.
DELIVERY
City of Laconia Public Works Department
27 Bisson Avenue
Laconia, NH 03246
Submission Requirements
The successful proposal must include:
1. Two copies of your bid package
2. A not to exceed cost for the unit. Certificate of Compliance unit meets the specifications listed
above.
3. A copy of the manufacturer's brochure and specification sheets with warranty details for the
proposed equipment.
4. Completed and signed documents. To include the General terms and conditions sheet,
Insurance requirements sheet and a bid sheet
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Selection Criteria
The City will evaluate bids based on:
- Compliance with specifications
- Delivery time
- Warranty
- Cost
Questions regarding this bid may be directed at:
Kelly Bullerwell Nate Guerette
Purchasing Specialist Director Public Works
45 Beacon Street East 27 Bisson Ave
Laconia, NH 03246 Laconia, NH 03246
603-524-3877 603-528-6379
kbullerwell@laconianh.gov nguerette@laconianh.gov
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BID SHEET
IMH P Series MR 2' x 2' Infrared Asphalt Repair System
Vendor Name:
Address:
Contact Person:
Phone:
Email:
Item Description Quantity Unit Price Total Price
IMH P Series MR 2' x
2' Mini Asphalt
Recycler
2' x 2' Infrared
Heater
3' x 18" Infrared
Heater
Asphalt Bricks
(Initial Supply)
Shi pping/Freight
Other Costs
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TOTAL BID AMOUNT
I
Authorized Signature
Name& Title
Date

City of Laconia Date:6/ 19/2026
Purchasing Office Bid#:26-06-08B
45 Beacon Street East Bid Due Date:6/30/2026
Laconia, NH 03246 Bid Due By (Opening):2:30pm
Please direct any questions regarding this Bid Conditions to: Kelly Bullerwell at 603-524-3877 or by email to kbullernell'1t'laco11ia11h.!.>.ov
BID INVITATION FOR: P Series MR 2' x 2' Infrared Asphalt Repair System
Unless specifically amended or deleted by the Purchasing Office, the following General Terms and Conditions apply to this Bid and any resulting
Purchase Order or Contract.
GENERAL TERMS AND CONITIONS:
BIDS. Bids must be received at the Purchasing Office before the date PERSONAL LIABILITY. The responding vendor agrees that in the
and time specified for the opening. Bids must be submitted on this preparation of this bid or the execution of any resulting contract or
bid form or exact copies and must be typed or clearly printed in ink. order, representatives of the City of Laconia shall incur no liability of
Corrections must be initialed. Bids are to be made less Federal Excise any kind.
Tax and no charge for handling unless required by law. Bids will be
made available to the public after the time of award. Bid results will PROOF OF COMPLIANCE. The responding vendor may be
be given by mail only if requested in writing and accompanied by a required to supply proof of compliance with bid/proposal
self-addressed, stamped business size envelope. specifications. When requested, the responding vendor must
immediately supply the Purchasing Office with certified test results
SPECIFICATIONS. Vendors must submit on items as specified. or certificates of compliance. Where none are available, the City of
Any changes in specifications must be noted on the "Specifications Laconia may require independent laboratory testing. All costs for
Exception Form". Vendors shall be notified in writing if any changes such testing, certified test results or certificates of compliance shall
to the specifications are made. be the responsibility of the responding vendor.
A WARD. The award will be made to the responsible vendor FORM OF CONTRACT. The terms and conditions set forth in any
submitting a conforming Bid meeting specifications at the lowest cost additional Terms and Conditions by the Purchasing Office are part of
unless other criteria are noted in the Request for Bid. Unless the bid and will apply to any contract awarded to the responding
otherwise noted, the award may be made by individual items. lfthere vendor unless specific exceptions are taken and accepted and will
is a discrepancy between the unit price and the extension, the unit prevail over any contrary provisions in Terms and Conditions
price will prevail. When identical low bids are received the award submitted by the responding vendor.
will be made to the local vendor. If identical low bids are received by
local vendors, or non-local vendors, the award will be determined by OFFER. The undersigned hereby offers to sell to the City of Laconia
the toss of a coin. Discounts will not be considered in making award the commodities or services indicated in the following page(s) of this
but may be offered on the invoice for earlier payment and will be Bid at the price(s) quoted in complete accordance with all conditions
applicable on the date of completion of delivery or receipt of invoice, of this Bid.
whichever is later.
Company Name:
ASSIGNMENT PROVISION. The responding vendor hereby
agrees to assign all causes of action that it may acquire under the Address:
antitrust laws of New Hampshire and the United States as the result
of conspiracies, combinations, or contracts in restraint of trade which
materially affect the price of goods or services obtained by the city
under this contract if so requested by the City of Laconia. Phone#: E-mail#:
CITY'S OPTIONS. The City of Laconia reserves the right to reject Authorized Signature:
or accept all or any part of any bid, to determine what constitutes a
conforming bid, to award the bid solely as it deems to be in the best Printed Name:
interest of the City, and to waive irregularities that it considers not
material to the bid. This document must be signed by a person who is authorized to
legally obligate the responding vendor. A signature on this document
PUBLIC INFORMATION. The responding vendor hereby indicates that all City of Laconia terms and conditions are accepted
acknowledges that all information relating to this bid and any by the responding vendor and that any and all other terms and
resulting order (including but not limited to fees, contracts, conditions submitted by the responding vendor are null and void,
agreements, and prices) are subject to the laws of the State of New even if such terms and conditions have terminology to the contrary.
Hampshire regarding public information. The responding vendor shal I also be subject to City of Laconia
contract and purchase order terms and conditions.

CITY OF LACONIA, NEW HAMPSHIRE
SPECIFICATIONS EXEPTION FORM
In the interest of fairness and sound business practice, it is mandatory that you state any exceptions
taken by you to our specifications.
It should not be the responsibility of the CITY to ferret out information concerning the materials
which you intend to furnish.
If your bid/quotation does not meet all of our specifications, you must state in the space provided
below:
Bids on equipment, vehicles, supplies, service, and materials not meeting specifications may be
considered by the CITY, however, all deviations must be listed above.
If your bid does not meet our specifications, and your exceptions are not listed above, the CITY
may claim forfeiture on your bid bond, if submitted.
Signed: _
I DO meet specifications
Signed:
-----------------------------
1 DO NOT meet specifications listed in this bid; exceptions are in the space provided.
Failure to submit this form with your proposal response may result in your proposal being rejected
as unresponsive.

City of Laconia, New Hampshire
Insurance Requirements for All Vendors
Additional Coverage is Required if Checked Minimum Limits Required
Commercial General Liability
General Aggregate $2,000,000
Products-Completed Operations Agg. $2,000,000
Personal and Advertising $1,000,000
Each Occurrence Injury $1,000,000
Fire Damage (Any One Fire) $ 50,000
Medica Expense (Any One Person) $ 5,000
D Occurrence
D Claims Made
Additional Coverage to Include
D Owners & Contactors' Protective - Limit NIA
D Underground/Explosion and Collapse
Commercial Automobile Liability
Combined Single Limit $1,000,000

Any Auto, Symbol I
D Include Employees as Insured
Additional Coverage to include
D Garage Liability NIA
D Garage Keepers Legal Liability NIA
Workers Compensation
NH Statutory including Employers Liability
-Each Accident/Disease-Policy Limit/Disease-Each Employee $100,000/$500,000/$100,000
Commercial Umbrella
May be substituted for higher limits required above $1,000,000
D Follow Form Umbrella on All requested Coverage
(X) The City of Laconia must be named as Additional Insured on a Primary and Non
Contributory Basis with respect to General and Automobile Liability
Proposer's Signature