MN 23 St. Cloud Mill & Overlay

Location:	Minnesota
Posted:	Dec 2, 2025
Due:	Dec 8, 2025
Agency:	State Government of Minnesota
Type of Government:	State & Local
Category:	34 - Metalworking Machinery
Publication URL:	To access bid details, please log in.

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MnDOT Contract No. 1061396

Exhibit A: Specifications, Duties, and Scope of Work

TH 23 Mill and Overlay from MN 15 to RR Bridge near US 10 in St Cloud

SP 7306-98

Project Overview

MnDOT is in need of professional and technical assistance to provide a detailed final design for State

Project (SP) 7306-98, a mill and overlay (M&O) project on Trunk Highway (TH) 23 from Minnesota State

Highway (MN) 15 to the railroad bridge near United States Highway (US) 10 in St Cloud. The project is in

Stearns and Benton County and is approximately 3 miles long. SP 7306-98 is scheduled for a letting date

of September 27, 2028. This work requires coordination with the City of St. Cloud to develop final plans,

specifications and cost estimates for the project.

SP 7306-98

This contract is for the Successful Responder to develop a biddable final plan-set and special provisions

for TH 23 mill and overlay project from MN 15 to the railroad bridge near US 10 in St Cloud.

Overview of Project:

1. Mill 3” and overlay 3”, in two 1.5” lifts, on TH 23 from MN 15 to the railroad bridge near US 10 in

St Cloud.

2. Mill 1.5” concrete on bridge approach panels and place novachip over concrete (designed by

Successful Responder).

3. Bridge 73011 design to be completed by the MnDOT bridge office and included in final plans.

4. Replace signals at 5 intersections (22nd Ave, 25th Ave, 29th Ave, 33rd Ave, and Cooper Ave).

Replace poles, mast arms, indication heads, loop detectors, upgrade to Flashing Yellow Arrow

(FYA), Cabinet, and controllers.

5. For signal replacement work, assume side street closures or Right-In (RI) Right-Out (RO) (until

signals operational)

with free flow mainline and overnight mainline lane closures while removing/replacing

poles/mast arms.

6. Convert 27th Ave to RI RO by placement of concrete median and extending mainline LTL bays to

adjacent intersections.

7. Signal revisions (FYA retrofits) at 4 intersections (Washington Memorial Dr, 14th Ave, 7th Ave, and

5th Ave)

8. Revise High Intensity Activated Cross Walk (HAWK) system by Lake George (cabinet and

component upgrade).

9. Fiber interconnect for replacement of existing interconnect from MN 15 to Lincoln Ave, design

to be completed by MnDOT Regional Transportation Management Center (RTMC) group and

incorporated into the plans.

10. Refurbish all existing catch basins. Remove and replace curb at Curb Barrier (CB’s), clean out

CB’s, mud around dog houses/inverts, add new rings and castings.

11. Update guardrail at eastbound TH 23, east of Cooper Ave.

12. Conduct Subsurface Utility Engineering (SUE).

13. Participate in utility coordination.

MnDOT Contract No. 1061396

Exhibit A: Specifications, Duties, and Scope of Work

14. Coordination with the City of St Cloud to incorporate city utility replacements, designed by the

city, into the SP 7306-98 final plan set. Including by not limited to:

15. A 1921 - 30” Block Sanitary Sewer main crossing, TH 23 @ St Germain St W. Either

reconstruct or slip line

16. A 1921 – 10” Vitrified Clay Pipe Sanitary Sewer main crossing TH 23 at 18th Ave S.

Possible installation of new casing and carrier pipe.

17. A 1947 – 8” Cast Iron Pipe Sanitary Sewer main crossing TH 23 @ 29th Ave N. Possible

new installation of casing and carrier pipe.

18. Determine cost participation for Local Unit of Government (LUG).

19. Americans with Disabilities Act (ADA) improvements throughout the corridor. Must meet

newest standards. (ADA scoping recs available)

20. Assume overnight M&O operations with possible directional detour during the day.

21. ADA and CB work done with lane closures.

Final project plans and specifications will be prepared by the Successful Responder in accordance with

MnDOT Manuals, Standards and Work Types included in the project. The Successful Responder will

perform all tasks necessary to prepare and receive MnDOT approval for final plans. The Successful

Responder’s tasks will include, but are not limited to:

1. Project Management

2. Quality Control Management

3. Public Outreach Support

4. Construction Limits

5. Hydraulic Design

6. Detailed Roadway Design

7. Wetland Delineation and Aquatic Permits

8. Traffic Counts, Intersection Control Evaluation (ICE) memos, Traffic Control, Signing, and

Striping.

9. Utility Coordination

10. SUE

11. Deliverables

12. Consultation During Construction

1. Project Management [Source Type 1010]

Project Management by the Successful Responder will include work necessary for communication and

completion of the project tasks on time and within budget. The Successful Responder’s Project Manager

(PM) or their primary duties will not be reassigned without the written consent of the MnDOT’s PM. The

Successful Responder’s staff will have the training and expertise necessary for the work tasks to which

they are assigned.

1.1. Maintain regular contact with the MnDOT’s PM to provide updates, coordinate activities, and

schedule project meetings.

MnDOT Contract No. 1061396

Exhibit A: Specifications, Duties, and Scope of Work

1.2. Submit monthly invoices for payment by MnDOT. Invoices will show labor hours broken down

by task and activity code and will include overhead and fixed fee.

1.3. Submit to MnDOT's PM progress reports every week and provide monthly budget updates,

Progress reports will include updates to the Critical Path Method (CPM) schedule.

1.4. Hold conference calls every week with the MnDOT's PM, Design Manager, and other team

members as needed to review project status and discuss action items.

1.5. Provide monthly updates and meet as needed with project team. Successful Responder will

plan for up to eight in-person/online meetings to coordinate with the project team. Successful

Responder will provide agenda's two days in advance of meetings and meeting minutes within

three days after meeting.

1.6. Schedule and attend the Project Kickoff Meeting and take meeting minutes.

1.7. Prepare and maintain a detailed CPM schedule. This schedule will be approved by the

MnDOT's PM. Successful Responder and MnDOT will manage the schedule to maintain

positive float. The project schedule will be defined by the early dates in the CPM schedule

developed by the Successful Responder and approved by MnDOT, the late finish for 90% plan

turn in will be December 7, 2027.

1.8. Make an analysis of existing survey data and information. If the data are found to be incorrect

or incomplete, bring this finding to the attention of the MnDOT’s PM immediately with a

survey request, such that district surveys can collect the additional field data needed for a

quality design.

1.9. Coordinate the design and staging of the project with other agencies. Participate in up to six

in-person meetings with other agencies. Other agencies include Stearns County, Benton

County and City of St. Cloud, and regulatory agencies. Attend three meetings with MnDOT

Central Office to resolve design plan comments.

1.10. Prepare exhibits and support for up to 2 public meetings/events.

1.11. Develop a contractor style construction CPM schedule based on quantities to prepare

Contract Time.

2. Quality Control Management [Source Type 1250]

Successful Responder will adhere to the processes in MnDOT's Design-Bid-Build Quality Management

Process and assign a key team member the title of quality control manager. Quality control manager will

make sure the following specific requirements are performed:

2.1. Perform Discipline Coordination Reviews at 30%, 60%, 90% and 100% Submittals.

2.2. Perform Design and Construction Report (DCR) reviews for City prepared utility plans at each

milestone submittal.

2.3. Provide formal responses to MnDOT's functional group reviews at 30%, 60%, 90% and 100%.

2.4. Perform quality control & quality assurance checking prior at 30%, 60%, 90% and 100% Plan

Submittals.

2.5. Use the following basic format for quality certification: checking, back checking, and verifying

format as according to MnDOT’s Design-Bid-Build Quality Management Process. Refer to

www.dot.state.mn.us/design/qmp/index.html for further information.

MnDOT Contract No. 1061396

Exhibit A: Specifications, Duties, and Scope of Work

2.6. Develop a specific Project Quality Management Plan (QMP) detailing the quality process to be

used.

2.7. Submit the Project QMP to MnDOT for review and approval.

3. Public Outreach/communication

3.1. Successful Responder will prepare exhibits for and support up to 2 meetings with local

businesses, residents, and stakeholders during final plan development to communicate project

intent. Including a preconstruction open house to explain project staging and access during

construction.

4. Construction Limits [Source Type 1200]

Successful Responder will:

4.1. Prepare preliminary construction limits based on the signal replacements, ADA disturbance,

guardrail, and fiber interconnect coordination with RTMC and submit for MnDOT review and

comment.

4.2. Prepare final right of way (ROW) construction limits for MnDOT.

5. Hydraulic Analysis and Design

The Successful Responder will cover all activities necessary to analyze the hydraulic systems in the

project area. The plan will also show the appropriate labels, direction of surface flow, and direction of

water flow into the drainage structures.

5.1. Urban Hydraulic Design

5.1.1.Remove and replace curb at CB’s, clean out CB’s, mud around dog houses/inverts, add new

rings and castings.

5.1.2.Urban hydraulic design at the 27th Ave median placement.

5.1.3.If ADA, signal replacements, city utility replacements, or other unforeseen design items

trigger the need for catch basin relocations or storm pipe replacement, that design scope

of work needed, and compensation will be determined at that time.

5.1.4.Hydraulic inspection, video of existing storm sewer, is being completed by the MnDOT in

September 2025.

5.1.5.Please make note and communicate with MnDOT any hazardous materials that may be

observed/encountered in the field. (i.e. Asphalt Bonded pipes that need to be inspected

for asbestos before any work is to be done or any obvious contamination of water.)

5.1.6.Incorporate Best Management Practices (BMPs) according to National Pollutant Discharge

Elimination System (NPDES) permit for use during construction. Incorporate redundant

BPM’s where potential for earth disturbances and stormwater can flow to a surface water

(as defined by the Minnesota Pollution Control (MPCA) stormwater permit).

5.1.7.Prepare Stormwater Pollution Prevention Plan (SWPPP) sheets

5.1.8.Cost estimate at 90% and 100% (Final) plan submittals

5.1.9.Special provision at 90% and 100% (Final) plan submittals

5.1.10. Prepare and submit Water Permitting and Reporting System (MPARS) permit

MnDOT Contract No. 1061396

Exhibit A: Specifications, Duties, and Scope of Work

5.2. Successful Responder Deliverables

5.2.1.Temporary erosions control plans and SWPPP sheets. National Wetlands Inventory maps if

needed.

5.2.2.MPARS Permit. Successful Responder to submitted and coordinate through approval, and

MnDOT referenced as payee.

5.3. MnDOT Deliverables

5.3.1.Example plan set to inform plan format and content location.

5.3.2.Standard district SWPPP template for consultant use.

5.3.3.District drainage details.

5.3.4.Video of existing storm sewer.

5.3.5.NPDES Permit submitted and paid for through direct expenses.

6. Detail Roadway Design [Source Type 1250]

Successful Responder will prepare construction plans to MnDOT standards for the proposed

roadway improvements consistent with horizontal and vertical alignments, typical sections, and

construction limits identified in the approved Design Memorandum. The plans prepared under this

Contract will also be consistent with findings and recommendations identified in the Material Design

Recommendation (MDR). The sequenced plan set development will include formal submittals at the

30%, 60%, 90%, and 100% milestones.

Successful Responder will:

6.1. Prepare the roadway construction plans

6.1.1.Provide one portable document file (pdf) and one bluebeam format copy of the plan at

30%, 60%, 90%, and 100% completion.

6.2. Prepare an Opinion of Probable Cost at 60%, 90%, and 100%.

6.3. Incorporate City prepared utility plans into the overall plan set and incorporate city plan items

into the tabulations and Statement of Estimated Quantities (SEQ) portion of the roadway plans.

Including by not limited to:

6.3.1.A 1921 - 30” Block Sanitary Sewer main crossing, TH 23 @ St Germain St W. Either

reconstruct or slip line

6.3.2.A 1921 – 10” Vitrified Clay Pipe Sanitary Sewer main crossing TH 23 at 18th Ave S. Possible

installation of new casing and carrier pipe.

6.3.3.A 1947 – 8” Cast Iron Pipe Sanitary Sewer main crossing TH 23 @ 29th Ave N. Possible new

installation of casing and carrier pipe.

6.4. Prepare cost split map and develop cost splits for the agreements with the City of St. Cloud.

6.5. Attend several coordination meetings with the LUG to assist in cost participation determination

and integrate the city prepared plans in the overall plan set.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.