Oils, Lubricants, Greases, Fluids, Antifreeze

Location:	North Carolina
Posted:	Jun 19, 2026
Due:	Jul 15, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	91 - Fuels, Lubricants, Oils, and Waxes
Solicitation No:	Doc2052198862
Publication URL:	To access bid details, please log in.

Solicitation Number:	Doc2052198862
Project Title:	Oils, Lubricants, Greases, Fluids, Antifreeze
Description:	The purpose of this solicitation is to obtain pricing and award an Agency Specific Term Contract for the purchase of Oils, Lubricants, Greases, Fluids, & Antifreeze for the Department of Adult Correction. Vendors are reminded that this is a very demanding contract with large volume purchases going to a central distribution point in Apex, North Carolina.
Opening Date:	7/15/2026 2:00 PM
Posted Date:	6/20/2026
Status:	Open
Department:	DEPARTMENT OF ADULT CORRECTION


Solicitation Number * Doc2052198862	Department DEPARTMENT OF ADULT CORRECTION	Status Reason Open
Opening Date 2026-07-15T14:00:00.0000000	Posted Date * 2026-06-19T18:51:02.0000000Z	Primary Commodity Code Lubricants and oils and greases and anti corrosives
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Adam Gupton
Description The purpose of this solicitation is to obtain pricing and award an Agency Specific Term Contract for the purchase of Oils, Lubricants, Greases, Fluids, & Antifreeze for the Department of Adult Correction. Vendors are reminded that this is a very demanding contract with large volume purchases going to a central distribution point in Apex, North Carolina.

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STATE OF NORTH CAROLINA

DEPARTMENT OF ADULT CORRECTION

Invitation for Bid #: 52-IFB-2052198862-GAR

Oils, Lubricants, Greases, Fluids, Antifreeze

Date Issued: June 19, 2026

Bid Opening Date: July 15, 2026

At 2:00 PM ET

Direct all inquiries concerning this IFB to:

Adam R. Gupton

Procurement Specialist

Email: adam.gupton@dac.nc.gov

STATE OF NORTH CAROLINA

Invitation for Bids #

52-IFB-2052198862-GAR

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn

Ver. 11/2025

STATE OF NORTH CAROLINA

Department of Adult Correction

Refer ALL Inquiries regarding this IFB to:

Adam R. Gupton, Procurement Specialist

The Procurement Lead through the

Message Board in the Sourcing Tool. See

section _2.5_ for details.

Invitation for Bids # 52-IFB-2052198862-GAR

Bids will be publicly opened: July 15, 2026 at 2:00 PM ET

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/216347177242784?p=IOcaVmEyanS62KEWkU

Meeting ID: 216 347 177 242 784

Passcode: LW2UW3Pe

Dial in by phone

+1 984-204-1487,,392920650# United States, Raleigh

Find a local number

Phone conference ID: 392 920 650#

Using Agency: NCDAC, NC Correction

Enterprises

Requisition No.: RQ156310, RQ156332,

RQ153343

Commodity No. and Description:

151200 - Lubricants and oils and greases and anti-corrosives

EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and

deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

▪ this bid is submitted competitively and without collusion (G.S. 143-54),

▪ that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A

of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

▪ it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

▪ it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this

IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies it will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this

bid response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that

any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS

AND CONDITIONS incorporated below. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

Ver: 11/2025

Bid Number: 52-IFB-2052198862-GAR

CITY & STATE & ZIP:

Vendor: ____________________________________

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

VALIDITY PERIOD

Offer shall be valid for at least one hundred and twenty (120) days from date of bid opening, unless otherwise stated here: ______ days, or if

extended by mutual agreement in writing of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the

agency issuing this IFB.

BID ACCEPTANCE

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between

the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the

Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated

on the attached certification, by ______________________________________________________

(Authorized Representative of the Dept of Adult Correction)

Ver: 11/2025

Bid Number: 52-IFB-2052198862-GAR

Vendor: ____________________________________

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PURPOSE AND BACKGROUND .......................................................................................... 5

CONTRACT TERM................................................................................................................. 5

GENERAL INFORMATION .................................................................................................... 5

INVITATION FOR BID DOCUMENT....................................................................................... 5

E-PROCUREMENT FEE ........................................................................................................ 5

NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................ 5

IFB SCHEDULE ..................................................................................................................... 6

BID QUESTIONS ................................................................................................................... 6

BID SUBMITTAL .................................................................................................................... 7

BID CONTENTS..................................................................................................................... 7

ALTERNATE BIDS ................................................................................................................. 8

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................ 8

METHOD OF AWARD AND BID EVALUATION PROCESS.................................................. 8

METHOD OF AWARD............................................................................................................ 8

CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 9

BID EVALUATION PROCESS................................................................................................ 9

PERFORMANCE OUTSIDE THE UNITED STATES ............................................................ 10

INTERPRETATION OF TERMS AND PHRASES ................................................................. 10

REQUIREMENTS................................................................................................................. 10

PRICING .............................................................................................................................. 10

ESTIMATED QUANTITIES................................................................................................... 10

PRODUCT IDENTIFICATION............................................................................................... 11

TRANSPORTATION AND IDENTIFICATION ....................................................................... 11

DELIVERY............................................................................................................................ 11

AUTHORIZED RESELLER................................................................................................... 11

WARRANTY ......................................................................................................................... 11

DEFECTIVE PRODUCTS..................................................................................................... 11

OUT-OF-STOCK AND BACK-ORDERS ............................................................................... 12

SAMPLES ............................................................................................................................ 12

HUB PARTICIPATION.......................................................................................................... 12

REFERENCES ..................................................................................................................... 12

VENDOR’S REPRESENTATIONS ....................................................................................... 12

FINANCIAL STABILITY ........................................................................................................ 12

AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................ 13

SUBCONTRACTORS........................................................................................................... 13

SECRETARY OF STATE REGISTRATION .......................................................................... 13

SUSTAINIBILITY EFFORTS  ................................................................................................ 13

PRODUCT SPECIFICATIONS ............................................................................................. 13

SPECIFICATIONS................................................................................................................ 13

CERTIFICATION AND SAFETY LABELS............................................................................. 18

DEVIATIONS........................................................................................................................ 19

CONTRACT ADMINISTRATION.......................................................................................... 19

Ver: 11/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Oils, Lubricants, Greases, Fluids, Antifreeze

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