BCSD Bakery Products Bid 26-04-05 Instructions

Location:	California
Posted:	Apr 30, 2026
Due:	May 26, 2026
Agency:	Bakersfield City School District
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Publication URL:	To access bid details, please log in.

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BAKERSFIELD CITY SCHOOL DISTRICT

EDUCATION CENTER 1300 BAKER STREET, BAKERSFIELD, CA 93305

Publication Dates:

April 30, 2026

May 7, 2026

REQUEST FOR:

Bakery Products

Bid No. 26-04-05

Eric Sabella

Director of Nutrition Services

Bakersfield City School District

1300 Baker Street

Bakersfield, CA 93305

Superintendent

Dr. Karling Aguilera-Fort

Director of Nutrition Services

Nutrition Services Department

Eric J. Sabella

(661) 631-4733

Bakersfield City School District

1300 Baker Street

Bakersfield, California 93305

INTRODUCTION:

The Bakersfield City School District (BCSD) is located in Kern County. The District’s projected student

enrollment for the 2026-2027 school year is approximately 28,000 students. The Bakersfield City

School District is seeking bids from qualified companies to procure and deliver bakery products to

District Kitchens. This bid defines the program, the products and the services that are being sought

from the Distributor and generally outlines the program requirements.

District Objectives

The Bakersfield City School District is seeking to:

1. Ensure that students are receiving high quality bakery products.

2. Purchase high quality bakery products at the best possible price.

3. Utilize the expertise of our vendor to provide training information for our department staff on best

practices for purchasing, receiving, storing, and preparing bakery products.

4. Partner with a bakery product vendor that will provide excellent customer service.

5. Web based access for on-line ordering.

6. Marketing assistance to increase student participation.

General Terms and Conditions

General - This information to bid is in addition to any instructions or conditions stated elsewhere in the

Contract Document.

Bids - To receive consideration, bids shall be made in accordance with the following instructions.

Deadline for Receipt of Bids - Bids must be submitted electronically on or before Tuesday, May 26, 2026 at

11:00 am.

● It is the responsibility of the vendor to ensure that the bid is submitted on time and to the

authorized agent.

● The Bakersfield City School District reserves the right to reject any or all bids and to waive any

formality or irregularities in the bid.

● Questions regarding the bid and/or bid documents will only be through the online bid portal on or

before 10:00am Tuesday, May 12, 2026.

Bids: To receive consideration, bids shall be made in accordance with the following terms:

1. THE BID – Line-item responses and all required documents must be submitted electronically

through the online bid portal prior to the bid deadline.

2. BID SUBMISSION TYPES - Facsimile, email, or hardcopies of Bids will not be accepted.

3. DEFINITIONS - Responsible; a requesting party possessing the skill, judgment, integrity and

financial ability necessary to timely perform and complete the contract being requested. Responsive;

a bid which meets all of the specifications set forth in the bid.

4. WITHDRAWAL OF BID - Bids may be withdrawn by the bidder prior to the time fixed for the

opening of bids, but may not be withdrawn for a period of ninety (90) days after the opening of bids

(Public Contract Code sections 5100 et seq.). Written confirmation prior to the time established for

bid opening must be submitted.

5. ASSIGNMENT OF CONTRACT OR PURCHASE ORDER - The awarded bidder shall not

assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or

obligations without the prior written consent of the District.

6. BID NEGOTIATIONS - A bid response to any specific item of this bid with terms such as

“negotiable,” “will negotiate” or of similar intent, will be considered as non-responsive to the specific

item.

7. PRICES - Prices should be entered as instructed on the bid general instructions for each item, in the

amount of the quantity specified in the bid. Taxes shall not be included. If during the contract period

there should be a decrease in prices of the items requested, a corresponding decrease in prices on

the balance of the deliveries shall be made to the District for as long as the lower prices are in effect,

but at no time shall the prices charged the District exceed the prices requested. The District shall be

given the benefit of any lower prices which may, for comparable quality and delivery be given by the

contractor to any other school district or any other state, county, municipal or local governmental

agency in Kern County for products listed herein.

8. TAXES - Taxes, whether Local, State or Federal, shall not be included in the bid price term.

9. BRAND NAME AND NUMBER - The bidders shall state the brand name and number in the column

provided. If none is indicated, it shall be understood that the bidder is quoting on the exact brand name

and number specified in the bid form. Should any item for which bids are requested be patented, or

otherwise protected or designated by a particular name of the maker and the bidder desires to propose

on an item of equal character and quality, the bidder may offer such substitute item by clearly indicating

that such substitution is intended and specify the brand. The District shall have the right to request

specifications of the proposed item. Such substitution shall be accepted only if deemed by the Director

of Nutrition Services to be equal in all respects to that specified.

10. QUANTITY AND QUALITY OF MATERIALS OR SERVICES - The successful bidder shall

furnish and deliver the quantities designated on purchase orders based on provided historical data.

All materials, supplies or services furnished under the contract shall be in accordance with the bid

specifications and the District’s sample or the sample furnished by the bidder and accepted by the

District. Materials or supplies which, in the opinion of the Director of Nutrition Services, are not in

accordance and conformity with said specifications and samples shall be rejected and removed from

the District premises at the bidder expense. When a sample is taken from a shipment and sent to a

laboratory for testing and the test shows that the sample does not comply with the bid specifications,

the cost of the test shall be paid by the bidder. In completing the bid, the bidder certifies that all

materials conform to all applicable requirements of CAL OSHA and all other requirements of the

law. All items of equipment and individual components, where applicable standards have been

established, shall be listed by the Underwriter Laboratories, Inc., and bear the UL label.

11. DISTRICT REQUIREMENTS- The quantity shown is the estimate of consumption for the contract

period. The needs of the District may be substantially more or less than such referenced quantities.

The articles, supplies or services listed in the bid required during the contract period shall be ordered

and purchased from the successful bidder during such period. The District shall have the right to

submit orders up to and including the last day of the contract period even though the time provided

for delivery may extend beyond such period. The District reserves the right to acquire from other

sources during the life of the contract such items as may be required for testing, evaluation or

experimental purposes, or for special programs of an emergency nature, and purchases made by

individual schools.

12. ACCEPTANCE OR REJECTION OF BIDS - The District may purchase an individual item or

combination of item, whichever is in the best interest of the District, provided also that bidder may

specify that the District’s acceptance of one item shall be contingent upon the District’s acceptance

of one or more additional items submitted in the same bid. Bids shall remain open and valid and

subject to acceptance for ninety (90) calendar days after the bid opening.

13. ALL BID EXCEPTIONS - All exceptions which are taken in response to this bid must be stated

clearly. The taking of bid exceptions or providing false, incomplete or unresponsive statements may

result in the disqualification of the bid. Allowance of exceptions will be determined by the

governing board whose decisions shall be final. Any bid exceptions or additional conditions

requested after the bid closure, which are not detailed within the bid response, may result in

disqualification of the bid. No oral or telegraphic modification of any bid submitted will be

considered.

14. AWARDS - The District reserves the right of determination that items requested meet or do not meet

bid specifications. Further, the Board of Education reserves the right to accept or reject any or all

bids and to waive any informality or irregularities in the bids.

15. EXECUTION OF CONTRACT- Issuance of a Purchase Order shall be evidence the contractual

agreement between the bidder and the District and the bidder's acceptance of these bid General Terms,

Instructions, and Conditions.

16. ORDERS- Bidder shall offer an electronic on-line ordering system that will generate a confirmation

to the individual school sites. As a backup system, the bidder shall have a toll-free phone number for

individual schools to place orders in the event of an electronic failure. Bidder will have personnel

available to make adjustments and handle inquiries by the district staff.

17. DELIVERY - Time and manner of delivery are essential factors in proper performance under the

contract. Unless otherwise specified, the successful bidder shall be responsible for delivery and shall

pay all costs, including drayage, freight and packing for delivery to locations in the District as may

be specified in the bid form. Each item shall be securely and properly packed and clearly marked as

to contents. All shipments shall be accompanied by a packing slip/invoice.

18. SAFETY DATA SHEETS - For all products requiring a Safety Data Sheet - The District requires

that a Safety Data Sheet accompany orders at the time of delivery.

19. PIGGY BACK OPTION – Pursuant to Public Contract Code Sections 20118 and 20265, other Kern

County Public School Districts, and Kern County Office of Education, may purchase Bread Products

and related items and associated alternates under the same terms and conditions of this bid. The

District waives its rights to require other districts to draw their warrant in favor of the district and

authorizes each district/agency to make payments directly to the successful bidder. Bidders have the

option to accept or decline this piggyback option on a per request basis.

20. DEFAULT BY CONTRACTOR - The District shall hold the bidder responsible for any damage

which may be sustained because of failure or neglect to comply with the terms or conditions listed

herein. It is specifically provided and agreed that time shall be of the essence in meeting the contract

delivery requirements. If the successful bidder fails or neglects to comply with the terms of the bid,

the District may, upon written notice to the bidder, cancel the contract/purchase order in its entirety

or cancel or rescind any or all items affected by such default, and may, whether or not the contract is

canceled in whole or in part, purchase the materials, supplies or services elsewhere without further

notice to the bidder. The prices paid by the District at the time such purchases are made shall be

considered the prevailing market price. Any extra cost incurred by such default may be collected by

the District from the bidder, or deducted from any funds due the bidder.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

BCSD Bakery Products Bid 26-04-05 Instructions

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