INVITATION FOR BID
IFB#: 017-46
For the provision of:
Athletic Uniform Supply Annual Contract
Hall County, Georgia, Board of Commissioners (herein “County”), is seeking qualified vendors to provide athletic uniforms (herein “Services”). The County seeks to award multiple vendors to perform all of the services.
Schedule of Events:
Date IFB Issued: 5/15/2025
Bidders’ Questions Due: 05/22/2025
Answers to Questions Due: 05/26/2025
Bid Due Date: 05/29/2025
Bidding Process: Hall County is now accepting sealed bids for the provision of Services in the County’s Purchasing Division, located on the fourth (4
th
) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., EST on Thursday, May 29, 2025.
Bidders must submit three (3) copies of their bid along with all completed mandatory documents, signed affidavits in hardcopy and include them on one (1) USB Flash Drive as well.
Public Reading: Bid openings are open to the public and bidders. Bidders are not required to attend bid openings but may do so. The Issuing Officer named herein will open and publicly read all bidders’ company names and cost proposals on the date, time, and at the address above.
Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet.
Proposal Documents: Bidders may download bid submittal documents via the County’s website at
https://www.hallcounty.org/Bids.aspx
then scroll down and choose Athletic Uniform Supply Annual Contract. All bid documents are available for download at the bottom of the webpage.
General Qualifications: Bidders must be in the regular business of providing similar services, be licensed and insured to perform services in the State of Georgia.
Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. All forms and documents entitled “Mandatory” must be completed and returned with the bid. Please sign Exhibit B – Contract for Services.
Award Process: The County reserves the option to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder to complete the described work. The County will award the contract to multiple vendors to perform all uniforms to the lowest cost, responsible and responsive bidders. Lead times and length of time to complete the services may also be a factor in award. The bidder expressly understands that the County may reject bids for any reason. This is a one (1) year contract with an optional four (4) annual renewals.
Non-Collusion Clause: Bidders must have no contact of any nature with any other bidders, County staff members, its elected officials, nor Commissioners, during the evaluation process. The County will deem such as collusion, and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award.
1.0 SCOPE OF WORK
Provide athletic uniforms accurately and on time, at the prices provided in Exhibit C.
2.0 SUBMISSION OF BIDS
2.1 Complete and include all the mandatory exhibit documents shown below in 2.3. Failure to include any of the mandatory documents listed may result in disqualification. All responses must be in writing.
2.2 Bidders must submit their response in a sealed envelope clearly marked with “IFB#: 017-46, Athletic Uniform Supply Annual Contract” on the outside. The submittal must be signed. Faxed or emailed bids will not be accepted.
2.3 Follow these instructions carefully. Complete and return the following mandatory documents in your bid envelope.
Exhibit A – Mandatory Bid Response Sheet
Exhibit B – Mandatory Contract for Services
Exhibit C – Mandatory Cost Proposal Worksheet
Exhibit D – Mandatory W-9 Form
Exhibit E – Mandatory E-Verify Affidavit
Exhibit F – Mandatory Ethics Affidavit
Copy of Business License
Certificate of Insurance
2.4 Bidders are responsible to review and comply with any Addenda regarding this IFB that will be posted on the County website. Bidders must sign as acknowledged and return all addenda with the bid package response.
2.5 All bids must be sealed.
2.6 Not applicable.
2.7 Any alternate options of additional services or deductions thereof may be included in the response; however, bidders must complete the cost worksheet as provided and enclose in the bid response.
2.8 Bids openings are open to the public. Bidders may attend, but they are not required to do so.
2.9 All bids, supporting materials, and correspondence relating to this IFB become property of the County.
2.10 Bidder bears all responsibility for expenses incurred in responding to this IFB.
2.11 Delivery. Bidders must submit bids to the following address by the deadline date and time. All deliveries must be date and time stamped. The County is not responsible for late bids due to mailing delays.
Mike Hawkins
Issuing Officer
Hall County Government Center
Purchasing Division – 4
th
Floor
2875 Browns Bridge Road
Gainesville, Georgia 30504
NOTICE: Bidders are responsible for delivering their bids to the Purchasing Division on the 4
th
floor of the Hall County Government Center before 2:00pm on the due date provided. All bids must be time stamped by the receptionist on the 4
th
floor.
