RFP UCA-26-047 Professional Podcast Production Services

Location:	Arkansas
Posted:	Mar 11, 2026
Due:	Apr 7, 2026
Agency:	University of Central Arkansas
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services T - Photographic, Mapping, Printing, and Publications Services
Solicitation No:	UCA-26-047
Publication URL:	To access bid details, please log in.

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Request for Proposal

UCA-26-047

Professional Podcast Production Services

Issue Date:

March 11th, 2026

Proposal Submission Deadline:

April 7 , 2026 - 10:00 a.m. (Central Time)

Submit Proposals To:

University of Central Arkansas

Procurement Office

201 Donaghey Avenue

Wingo Hall 113

Conway, AR 72035

University of Central Arkansas

Procurement Office

Request for Proposal (RFP)

RFP Number: UCA-26-047

Page 2 of 25

Table of Contents

Request for Proposal.....................................................................................................................................1

Table of Contents.................................................................................................................................................. 2

SOLICITATION INFORMATION............................................................................................................................... 3

SECTION 1 - GENERAL INSTRUCTIONS AND INFORMATION..................................................................... 4

SECTION 2 – INFORMATION FOR REQUIREMENTS................................................................................... 12

SECTION 3 – CRITERIA FOR SELECTION...................................................................................................... 13

SECTION 4 – GENERAL CONTRACTUAL ITEMS........................................................................................... 15

UCA RIDER.........................................................................................................................................................19

PROPOSAL SIGNATURE PAGE........................................................................................................................20

OFFICIAL BID PRICE SHEET........................................................................................................................... 21

DELIVERABLES................................................................................................................................................. 21

EO POLICY......................................................................................................................................................... 22

COMBINED CERTIFICATION FORM……………………………………………………………………………………………….. 23

CONTRACTS AND GRANTS DISCLOSURE FORM…………………………………………………………………………….. 24

University of Central Arkansas Procurement Office

201 Donaghey Avenue | Wingo Hall 113 | Conway, AR 72035

https://uca.edu/procurement/

University of Central Arkansas

Procurement Office

Request for Proposal (RFP)

RFP Number: UCA-26-047

Page 3 of 25

UCA PROCUREMENT OFFICE

REQUEST FOR PROPOSAL

University’s Buyer:

SOLICITATION INFORMATION

Max Raley

Buyer’s Direct Phone Number: 501-852-0758

Buyer’s Email:

Contract Administrator

Bid Number:

craley@uca.edu

Paul Gatling

RFP#UCA-26-047

Procurement’s Main Number: 501-450-3173

Phone Number: 479-640-7278

Email address: pgatling@uca.edu

Solicitation Issued: March 11th, 2026

Description:

Professional Podcast Production Services

Bid Submission Deadline:

Bid Opening Date and Time:

SUBMISSION DEADLINE FOR RESPONSE

April 7th, 2026 by 10:00 a.m Central Standard Time

April 7 , 2026 at 10:00 a.m. Central Standard Time

Deliver proposal submissions for this Request for Proposal to the University of Central Arkansas (UCA) on or before the

designated bid opening date and time. In accordance with Arkansas Procurement Law and Rules, it is the responsibility of

Prospective Contractors to submit proposals at the designated location on or before the bid opening date and time. Proposals

received after the designated bid opening date and time may be considered late and may be returned to the Prospective

Contractor without further review. It is not necessary to return "no bids" to UCA.

DELIVERY OF RESPONSE DOCUMENTS

Delivery Address:

University of Central Arkansas

ATTN: Max Raley

201 Donaghey Avenue

Wingo Hall 113

Conway, AR 72035

Delivery providers, USPS, UPS, and FedEx deliver mail to UCA on a schedule determined by

each individual provider. Prospective Vendors assume all risk for timely, properly

submitted deliveries.

Proposal’s Outer

Packaging:

Seal outer packaging and properly mark with the following information. If outer packaging

of proposal submission is not properly marked, the package may be opened for bid

University of Central Arkansas Procurement Office

201 Donaghey Avenue | Wingo Hall 113 | Conway, AR 72035

https://uca.edu/procurement/

University of Central Arkansas

Procurement Office

Request for Proposal (RFP)

RFP Number: UCA-26-047

Page 4 of 25

SECTION 1 - GENERAL INSTRUCTIONS AND INFORMATION

1.1 Scope of Work

The University of Central Arkansas seeks to identify a qualified vendor to provide professional podcast production services to support

institutional storytelling, alumni engagement, and external outreach. The challenge is ensuring consistent, high-quality audio and video

production while maintaining efficiency, scalability, and brand alignment.

1.1.1 Deliverables

1. Full Service Podcast Production

a. Production

i. Recording

b. Post-production

i. Audio and video editing

c. Distribution

i. Delivery to multiple platforms

1. Spotify

2. Apple Podcasts

3. YouTube

2. Services may include:

a. On-site/remote recording support

b. Ongoing production consultation

3. Additional Deliverables may include:

a. Branding assets

b. Episode graphics

c. Transcripts/captions

d. Technical guidance on publishing and analytics

1.1.2 Performance Expectations

Performance expectations may include:

1. Production Schedules

2. Technical quality standards

3. Timely delivery of finished episodes

Additional measures may include:

1. Responsiveness

2. Reliability

3. Consistency

4. Audience growth

5. Engagement metrics

6. Overall satisfaction

1.2 CURRENT ENVIRONMENT

UCA currently produces a podcast through a contracted vendor using in-studio recording, with coordination led by Paul Gatling, who is

based in North West Arkansas and works for the UCA Advancement Division. Gatling manages content planning, guest coordination, and

University of Central Arkansas Procurement Office

201 Donaghey Avenue | Wingo Hall 113 | Conway, AR 72035

https://uca.edu/procurement/

University of Central Arkansas

Procurement Office

Request for Proposal (RFP)

RFP Number: UCA-26-047

marketing, while production tasks are outsourced.

Page 5 of 25

1.2.2 CURRENT TECHNICAL ENVIRONMENT

1. Standard audio/video recording equipment

2. Editing software

3. Distribution platforms for Spotify, Apple Podcasts, and YouTube

The “base solution” must describe/identify/include all products/services to fulfill the scope of this RFP. However,

there may be additional products/services/ enhancements/add-ons that have not been requested in the scope of the

RFP but will be required for the respondent's product or service to fulfill the scope of the RFP. If so, the respondent

must identify and describe these additional products/services in their technical proposal as the “base solution.” Any

additional products/ services/ enhancements/add-on components that are not required to fulfill the scope of the

RFP, these products/services must be identified and described in your technical proposal as well as your cost

proposal documents and labeled in each proposal so that the university can easily and clearly identify what is

included in your technical base solution and what is included in your cost base solution. This information will aid in

the evaluation process along with providing a complete understanding of your offer contents.

1.3 TYPE OF CONTRACT

A. As a result of this RFP, UCA intends to award a contract to a single vendor.

B. The anticipated starting date for any resulting contract is April 8th, 2026. By submitting a signed proposal in response to the

RFP, the Prospective Contractor represents and warrants that it will honor its proposal as being held open as irrevocable for

this period.

C. The initial term of a resulting contract shall be for 6 months upon mutual agreement by the Awarded Contractor and UCA, the

contract may be renewed by UCA for up to one (1) year or portions thereof, not to exceed a total aggregate contract term of

seven (7) consecutive years or a total aggregate contract term allowable by Arkansas law.

1.4 ISSUING UNIVERSITY

UCA’s Procurement Office, is the issuing office, and the sole point of contact throughout this solicitation. All questions,

comments, submissions, or other contact during the solicitation schedule shall be directed to the university buyer ONLY, as

listed on page three (3) of this solicitation.

1.5 BID OPENING LOCATION

Proposals will be opened at the following location:

University of Central Arkansas

Procurement Office

201 Donaghey Avenue

Wingo Hall 113

Conway, AR 72035

1.6 ACCEPTANCE OF REQUIREMENTS

A. A Prospective Contractor must unconditionally accept all Requirements in the Requirements Section(s) of this RFP to be

considered a responsive Prospective Contractor.

B. A Prospective Contractor’s proposal shall be disqualified if a Prospective Contractor takes exceptions to any Requirements in

the Requirements Section(s) of this RFP.

University of Central Arkansas Procurement Office

201 Donaghey Avenue | Wingo Hall 113 | Conway, AR 72035

https://uca.edu/procurement/

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP UCA-26-047 Professional Podcast Production Services

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See also