Services to close the front Oil Water Separator #1 and to remove/replace the back Oil Water Separator #2

The New York State Department of Transportation is requesting pricing for: services to close the front Oil Water Separator #1 and to remove/replace the back Oil Water Separator #2 pursuant to its discretionary purchasing authority under State Finance Law section 163(6). This procurement opportunity is limited to New York State small businesses, businesses certified pursuant to Article 15-A of the New York State Executive Law (certified minority and women-owned business enterprises) and/or New York State Veterans’ Services Law for service-disabled veteran-owned business enterprises (SDVOB), and, if applicable, businesses selling commodities or technology that are recycled or remanufactured.

METHOD OF AWARD

Award of a purchase order/contract will be made under this Request for Quotations on the basis of “Lowest Grand Total” to vendor meeting minimum qualifications and cost proposal submission requirements, pursuant to NYSDOT discretionary authority under State Finance Law Section 163(6). A completed Cost Proposal Worksheet must be submitted with RFQ proposal.

For a quote to be considered for award, the quotation must:

1. Be responsive (i.e. conforms in all material respects to the terms, conditions, specifications, and other requirements of the Request for Quotations), and;
2. Have been submitted by a responsible entity (i.e. has the capacity in all respects to perform all contract requirements in full, specifically the financial capacity, legal authority, integrity, and past performance and reliability that will assure good-faith performance).

Interested parties should inquire of the Designated Contact Person(s) identified below to discuss particulars of providing a quotation to this opportunity.

Communication with respect to this procurement initiated by or on behalf of an interested vendor through other than the “Designated Contact Person(s)” identified below may constitute an “impermissible contact” under state law with respect to Procurement Lobbying, which could result in disqualification of that vendor.

DESIGNATED CONTACT PERSONS

(All Communications and Bid Submissions are to be Directed to):

PRIMARY CONTACT

Otto Ambuhl

Phone#: (518) 457-6801

Email address: Otto.Ambuhl@dot.ny.gov

SECONDARY CONTACT

Jessica Owen

Phone #: (518) 457-0775

Email address: Jessica.Owen@dot.ny.gov

The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related 1 of 3 Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to a written Department solicitation, request for proposal or invitation for bid, that it will affirmatively insure that in any contact entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age disability/handicap and income status in consideration for an award.

For purposes of this procurement, the NYS Department of Transportation has conducted a comprehensive search and determined this contract does not offer sufficient opportunities to set goals for participation by certified DBE, MWBE, and/or SDVOB firm subcontractors, service providers, and suppliers. This project may present a direct opportunity for certified firms to participate as prime contractors and certified firms are encouraged to submit bids.

IMPORTANT INFORMATION FOR BIDDERS

Effective December 30, 2024, no Contractor may submit a bid for public work in New York State unless they are registered with the NYS Department of Labor. Bids received from unregistered Contractors shall be deemed Non-responsive. Additionally, no Subcontractor may commence work on a public work project unless they are registered with the NYS Department of Labor. Requests for approval of unregistered Subcontractors will be denied. Further information is available at Contractor Registry | Department of Labor (ny.gov) .

BID SUBMISSION DETAILS

The NYSDOT Purchasing Unit will accept inquiries and requests for clarification relative to this RFQ until C.O.B., 5/29/2025 by email to the Designated Contact Persons.

Firm pricing offers from responsible and reliable vendors will be accepted until the Quotation due date. Interested parties should submit a completed RFQ proposal to Otto Ambuhl and Jessica Owen by 4:00PM Monday, June 9, 2025. RFQ responses may be emailed to Otto.Ambuhl@dot.ny.gov and Jessica.Owen@dot.ny.gov . All quotations must be received by the above due date/time. Late submissions will be considered at the sole discretion of the Director of Contract Management.

Bids submitted shall remain in effect for a period of sixty (60) days. Bids shall remain in effect beyond such period until such time as either an award is made, or the bidder delivers written notice of withdrawal of its bid to the Purchasing Office.

STANDARD CLAUSES FOR ALL NEW YORK STATE CONTRACTS

The STOCK EXHIBIT, which includes NYS Appendix A (Standard Clauses for All NYS Contracts), NYSDOT Title VI (Civil Rights Act of 1964 – as amended) Appendices & NYSDOT Appendix B Publication PUR 102 (General Specifications), is attached hereto and made a part of this Solicitation and of any resulting contract as if set forth fully at length herein.