Real Estate Appraisal Services - Xenia

Location:	Ohio
Posted:	Dec 3, 2025
Due:	Dec 17, 2025
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	SRC0000035631
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000035631
Solicitation Name:	Real Estate Appraisal Services - Xenia
Original Begin Date:	12/3/2025 12:37:40 PM
Begin Date:	12/3/2025 12:37:40 PM
End Date:	12/17/2025 4:00:00 PM
Inquiry End Date:	12/12/2025 4:00:00 PM
Commodity:	Real estate appraisal and valuation service
MBE Set Aside:	MBE Set Aside
Agency:	ADJ-Adjutant General DAS105000 General Services Division GSVC
Solicitation Status:	Open for Bidding
Solicitation Type:	Quick Quote

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000035631

Solicitation Name

Real Estate Appraisal Services - Xenia

RFx Type

Quick Quote

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

12/3/2025 12:37:40 PM (ET)

Amendment?

End Date

12/17/2025 4:00:00 PM (ET)

Inquiry End Date

12/12/2025 4:00:00 PM

Summary

To procure a real estate appraisal.

Predecessor Contract

Process

Seeking a quote to complete a real estate appraisal of property located at 39 Weaver Street, Xenia, Ohio 45385 whose Parcel Number is M40000200040013700 according to the Greene County Auditor. See scope of work under documents.

The appraisal work must be completed and the final appraisal report submitted within 45 days of bid acceptance.

Only bids submitted by Ohio Certified General Real Estate Appraisers holding a license accredited by the Ohio Department of Commerce will be considered. A submission to this solicitation is an acknowledgment by the responder that they are qualified to complete the appraisal assignment. Selection will be based on the lowest responsive and responsible quote.

Ship To

Contracting Entity

DAS105000 General Services Division GSVC

1 Record(s)

	Participating Agencies
	ADJ-Adjutant General

1 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
Scope of Work	Public Solicitation Documents (Approved)	Scope of Work.pdf

1 Record(s)

Attachment Preview

EXHIBIT “A”

RFQ SCOPE OF SERVICES AND SPECIFICATIONS

Property: The real property to be appraised is located at 39 Weaver Street, Xenia, Ohio 45385,

whose Parcel Number is M40000200040013700 according to the Greene County Auditor (the

“Property”). The Appraiser shall furnish a substantiated Appraisal Report (the “Appraisal”) of the

market value of the Property being appraised, to be estimated in accordance with recognized

appraisal procedures. The Appraiser shall make such investigations and studies as are necessary

to derive sound conclusions as to the market value of the Property and to prepare an adequate

Appraisal. The Appraisal is subject to review by the Department of Administrative Services, Office

of Real Estate and Planning and must conform to the Uniform Standards of Professional Appraisal

Practice (USPAP) as an Appraisal Report under USPAP Standard 2-2(a) and the Appraisal shall

include the following items:

Client: The client for this report is the State of Ohio, Department of Administrative Services and the

Ohio Adjutant General.

Intended Users: The intended users shall include: the named client, the State of Ohio, the Ohio

Department of Administrative Services and the Ohio Adjutant General.

Intended Use: The intended use of the Appraisal is for evaluation of its potential sale of the Property.

Assignment: Appraiser is to develop an opinion of market value of the as is, fee simple interest based

on the supported economic highest and best use for the Property as follows:

• The Appraiser shall first report, regardless of any larger parcel determination, a market value

conclusion for each tract provided herein, and calculate an aggregate per acre value containing all

tracts.

• If the Appraiser’s determination(s) of Highest and Best Use finds that there are legal limitations

(i.e. zoning) that, if altered, would produce a significant difference in the conclusion, the appraiser

may employ a Hypothetical Condition (i.e. rezoning) to consider value under a proposed Highest

and Best Use. Likewise, if differences between each tract exist that cannot be reconciled into a

uniform determination that applies to the entire acreage, the appraiser may suppose an appropriate

Hypothetical Condition (i.e. assemblage, partitioning) that would allow for maximal use

benefitting a future purchaser. In both cases the Appraiser shall document in the appraisal why

Hypothetical Condition(s) was employed.

• If the Appraiser’s determination(s) that an extraordinary assumption(s) needs to be and is

employed as of the effective date of the appraisal, the Appraiser shall document why an

extraordinary assumption was employed.

• The Appraisal is due to the Department of Administrative Services Office of Real Estate and

Planning located at 4200 Surface Road, Columbus, Ohio 43228 no later than 45 days from full

execution of the Request For Quote.

Definition of Market Value: (Source: Federal Registry 12CFR, Part 323)

The most probable price which a property should bring in a competitive and open market under all

condition’s requisite to a fair sale, the buyer and seller, each acting prudently, knowledgeably, and

assuming the price is not affected by undue stimulus. Implicit in this definition are the

consummation of a sale as of a specified date and the passing of title from seller to buyer under

conditions whereby:

• Buyer and Seller are typically motivated;

• Both parties are well informed or well advised, and each acting in what they consider their own

best interest;

• A reasonable time is allowed for exposure in the open market;

• Payment is made in terms of cash in U.S. dollars or in terms of financial arrangements

comparable thereto; and

The price represents the normal consideration for the property sold unaffected by special or

creative financing or sales concessions granted by anyone associated with the sale.

Adjustments to the comparables must be made for special or creative financing or sales

concessions. No adjustments are necessary for those costs that are normally paid by sellers as a

result of tradition or law in a market area; these costs are readily identifiable since the seller pays

these costs in virtually all sales transactions. Special or creative financing adjustments should not

be calculated on a mechanical dollar-for-dollar cost of the financing concession, but the dollar

amount of any adjustment should approximate the market's reaction to the financing or concessions

based on the appraisers’ judgment.

Inspection Conditions:

• The appraiser of record representing the selected vendor, shall be an Ohio Certified General

Real Estate Appraiser as currently accredited by the Ohio Department of Commerce, be

professionally designated as an MAI appraiser, and shall personally hold and maintain any

claimed designation or professional credential in good standing through the end of the expected

date of report delivery (and shall be expected to renew, maintain, or recertify as necessary for

a one-year period following the date of report delivery).

• While trainees or assistants may accompany, assist, or support the professionally designated

MAI appraiser bearing an Ohio General Appraiser’s Certification in Real Estate Appraisal, the

designated, certified general appraiser must personally make a physical, onsite inspection of

the Property, indicate within the report the date and extent of the property inspection, and sign

the report. Only the person(s) possessing the professional designation and General

Certification shall be allowed to sign the Appraisal.

• The Appraiser conducting the inspection is advised that compliance with the policies of the

Client, the Intended User and the owner of the Property shall be required, which may entail a

degree of limitation in the extent of photography, measurement, or inspection that may be

permitted within any structure or upon any tract of the Property. If the Appraiser believes the

policies of Client, Intended User and/or owner of the Property limit and/or interfere with the

Appraiser’s ability to inspect the Property, the Appraiser shall provide written notice to Client

and the Department of Administrative Services identifying said policies, together with an

explanation of how said policies limit and/or interfere with the ability of the Appraiser to

inspect the Property. When substantiated by the Client, the Appraiser is permitted to employ

Extraordinary Assumptions or Hypothetical Conditions as necessary based on the available

data and observable areas when assigning conclusions as to condition or value of any

component of the Property.

Property Features or Improvements: Unless the Client or its Intended Users specifically instructs

the appraiser otherwise:

• If a structure or improvements are located on the identified tract, the Appraiser shall consider it

as an improvement in place and consider its contribution to value accordingly, under whatever

determination is made under an analysis of Highest and Best Use As Improved. Determination

for subject value “as if vacant” can separately consider the subject as land only assuming the

removal of such structure or improvements.

• Buildings with bond indebtedness shall be considered as if under no indebtedness for their

contribution to value for the tract upon which they are situated.

• The Appraiser shall confine the description of the Property to the real estate. Any non-permanent

item (debris, waste, equipment materials, etc.) observed, stored, or noted as present on the

Property shall be disregarded as to salvage value or removal costs.

Reporting: A summary report in conformance with USPAP Standard 2-2(a), with adequate exhibits

and illustrative exhibits is required to substantiate Appraiser(s) value opinion. This is not a

condemnation appraisal, so while grid formats may be employed within the report to restate and

summarize data, the use of eminent domain formats or preprinted forms is not recommended. The

Appraisal shall, in form and substance, conform to industry-recognized appraisal practices and

techniques for determining values. The assemblage of material shall conform to the requirements set

forth by the agencies involved. Delivery of a report in PDF format with color photographs and exhibits

shall be acceptable to the Department of Administrative Services, Office of Real Estate and Planning.

Sales Comparison Approach: The Appraiser shall verify, insofar as is practicable, all recent sales

of the Property that the Appraiser has taken into consideration as reflecting the value of the Property

appraised. Such verification shall include interviewing the seller, buyer, agent, or any other person

known to have participated in the transaction, to ascertain the consideration, the terms and conditions

of the sale, any special factors affecting the amount of the consideration, and the actual condition of

the property at the time of transfer. The name and phone number of the person verifying the sales data

shall be reported in the Appraisal. The Appraiser shall include in their workfile a list of comparable

sales that were considered and not included in the final appraisal of the subject, including a reason for

the rejection of each sale.

The Appraisal must substantiate any quantified adjustment to comparable sales with market data. In

the absence of market data, the Appraiser must provide a detailed qualitative analysis that compares

each sale to the subject Property (and ranks them comparatively by characteristic). Substantiation of

adjustments shall include adequate discussion and rationale within the Appraisal so that a review

appraisal can adequately judge the reasonableness of the comps and their adjustments [i.e. stating

“comp 2 had better location” is not adequate support for a location adjustment. Describe what is better

about the location, why it was significant, whether that characteristic is uncommon to the area, and

how was the size/amount of the adjustment determined.]

Cost Approach: If considered, the Appraiser shall provide as an exhibit, or incorporate by reference,

the source of cost data used. Include a discussion supporting the determination of class and condition.

Income Approach: If considered, the Appraiser shall include as an exhibit the sources used to

determine all capitalization rates or applicable factors used in the calculation of this approach.

Exhibit(s): The Department of Administrative Services, Office of Real Estate and Planning shall

provide the following to the appraiser for use in developing his or her opinion:

• Map(s) provided by the Department of Administrative Services, Office of Real Estate and

Planning or a surveyor, showing the proposed approximate surface boundaries of the subject tract.

• A legal description, parcel number, or similar description of each tract.

Performance: The expected due date for the report shall be as specified in the accompanying Request

for Quote.

When supported, the Appraiser may use reasonable Hypothetical Conditions or Extraordinary

Assumptions as necessary to develop meaningful results by the expected due date and shall state such

conditions or assumptions within the report.

The Appraisal shall be in compliance with USPAP Standard 2-2 and shall contain a

certification statement.

Additional Items: The Appraisal is not complete until approved and accepted by the Department

of Administrative Services, Office of Real Estate and Planning. Such approval and acceptance

may be conditioned upon the completion of a review of the Appraisal. The Appraiser agrees to

provide any revision, correction, addendum, or additional substantiation requested by the

aforementioned Department in a timely manner.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Real Estate Appraisal Services - Xenia

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See also