Fitness Equipment Preventative Maintenance, Incidental Labor and Repair Attachment 1...

Location:	California
Posted:	Nov 7, 2025
Due:	Dec 4, 2025
Agency:	The Port of Los Angeles
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	13108
Publication URL:	To access bid details, please log in.

Attachment Preview

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13108

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: DECEMBER 4, 2025

SUBMIT BID TO:

SHIP TO / JOBSITE:

LOS ANGELES HARBOR DEPARTMENT

PURCHASING OFFICE, 1ST FLOOR

500 PIER  STREET

WILMINGTON, CA 90744

PORT OF LOS ANGELES

VARIOUS LOCATIONS

OFFICE HOURS:

7:30 a.m. – 4:30 p.m.

MONDAY - FRIDAY (EXCLUDING HOLIDAYS)

Buyer: Leticia Caldera, Procurement Analyst

ALL ITEMS REQUESTED MAY BE QUOTED AS OR EQUAL

(310) 732-3890

Item Quantity Unit DESCRIPTION

Unit Price

Extension

BIDS are requested for the annual requirements of the Los Angeles Harbor Department for the

following, to be furnished and delivered as may be required during a one-year period from effective

date of the agreement: FITNESS EQUIPMENT PREVENTATIVE MAINTENANCE, INCIDENTAL

LABOR AND REPAIRS

Provide on-site preventative maintenance and repair service for physical fitness equipment owned by

the Harbor Department at various locations within the Harbor area. Preventative maintenance visits

shall be quarterly and scheduled at a time mutually acceptable to the provider and the Harbor

Department. Vendor shall sign in and out with a Harbor Department supervisor and provide a

description/checklist of duties performed per visit.

ATTACHMENT(S)

• Attachment 1

• Form 50 – Bidder Certification

Time of delivery: ___________________ days after receipt of order: Terms ______________________% discount ____________ days.

Affirmative Action – An approved AA plan or certification, if not on file, will be required prior to award of contract.

DECLARATION OF NON-COLLUSION: The undersigned certifies (or declares) under penalty of perjury that this quotation is genuine and not sham or collusive, or made in the interest or on behalf of any person, firm or

corporation not herein named; that the bidder has not directly or indirectly induced or solicited any other bidder to put up a sham bid, or any other person, firm or corporation to refrain from bidding, and the bidder has not in

any manner sought by collusion to secure to himself any advantages over other bidders.

NOTIFY:

T. Lizada

E-25-0103/

REQ9945

Firm Name _________________________________________________________________________________________________________

Mailing Address _____________________________________________________________________________________________________

City

State

Zip

Phone No. __________________________________________ Fax No. _________________________________________

REMITTANCE ADDRESS - Unless bidder indicates otherwise the City will remit to the above address for items received.

The undersigned hereby agrees to furnish and deliver any or all items of goods or services in accordance with the terms, conditions, specifications, and prices herein

quoted, INCLUDING THE GENERAL CONDITIONS THAT FOLLOWS. THIS BID MUST BE SIGNED.

_____________________________________________________________

Authorized Signature

__________________________________________________________________

Print Name and Title

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13108

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: DECEMBER 4, 2025

PREVENTATIVE MAINTENANCE – Preventative Maintenance shall consist of performing the following

for the specific types of equipment at each location:

CROSS-TRAINERS

● Check all resistance components

● Check electronic components

● Check and lubricate drive belt

● Calibrate to manufacturer’s specifications

● Test overall operation of unit

ROWING MACHINES

● Check and clean control board functions

● Check resistance system (minimum to maximum)

● Check pivot points – clean and lubricate

● Clean and lubricate track and chain

● Calibrate to manufacturer’s specifications

● Test overall operation of unit

STAIR CLIMBERS

● Check all resistance components

● Check electronic components

● Inspect step drive components – clean and lubricate

● Inspect all bearings, bolts and miscellaneous hardware

● Calibrate to manufacturer’s specifications

● Test overall operation of unit

STATIONARY BIKES

● Check control board functions

● Inspect alternator brushes

● Sand fly wheel and inspect tension belt for wear

● Clean and lubricate chain

● Inspect drive belt chain tension system (minimum to maximum)

● Inspect all bearings, freewheel sprocket, bolts/screws and chain/drive sprocket

● Check speed assembly

● Test overall operation of unit

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13108

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: DECEMBER 4, 2025

TREADMILLS

● Inspect rear roller

● Inspect rear brace and all welds

● Align running belt and lubricate deck surface

● Inspect lower electronics and adjust when necessary

● Clean and vacuum drive motor, air intakes, and fans

● Inspect drive belt for wear and proper tension

● Calibrate to manufacturer’s specifications

● Test overall operation of unit

STRENGTH EQUIPMENT (WEIGHT MACHINES)

● Inspect all cables for wear

● Lubricate guide rods, carriage assembly, pulleys and miscellaneous hardware

● Test overall operation of unit

EQUIPMENT LOCATIONS

• Capital Projects, 272 S. Fries Avenue, Wilmington, CA 90744

• Construction & Maintenance Division, Berth 161, Wilmington, CA 90744

• Liberty Plaza Building, 100 W. 5th Street, San Pedro, CA 90731

• Port Police Headquarters, 330 S. Centre Street, San Pedro, CA 90731

• Maritime Law Enforcement Training Center, 300 E. Water Street, Wilmington, CA 90744

• CTIP, 239 N. Avalon Blvd., Wilmington, CA 90744

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13108

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: DECEMBER 4, 2025

PRICES TO INCLUDE ALL CHARGES AND FEES EXCLUDING SALES TAX. “CHARGES AND

FEES” INCLUDE BUT ARE NOT LIMITED TO DELIVERY, FREIGHT, SHIPPING, HANDLING, ETC.

PREVENTATIVE MAINTENANCE, priced as an annual amount per listed piece of equipment. Prices

are to include quarterly (4 visits/year) maintenance for each piece.

• COMPLETE ATTACHMENT 1

REPAIR LABOR, for repairs made beyond the scope of preventative maintenance

Repair Labor …………………………………………………………………Per Hour $__________

State Standard Working Hours: ____________________________________________

Overtime Labor ………………………………………………………………Per Hour $__________

State Overtime Working Hours: ____________________________________________

Minimum Charge, if any ………………………………………………………………...$__________

Mileage Charge, if any ………………………………………………………………….$__________

State Distance from Vendor Facility to Harbor Dept.:____________________________

PARTS

1. STARTRAC

BIDS are requested in the form of a DISCOUNT or MARK-UP vendor will allow the Harbor

Department from Manufacturer’s Nationally Published Price List.

State PERCENTAGE DISCOUNT or MARK-UP allowed the Harbor Department:

DISCOUNT _______________ %

MARK-UP _____________ %

State Manufacturer/Catalog: ____________________________________

Price List No.: _______________________________________________

Applicable Price Column: ______________________________________

One (1) copy must be submitted with the bid. If a hard copy of the catalog is not available,

write the website address where pricing can be found and include a printout of the page for this

item: _______________________________________________________

The Price Agreement Conditions herein shall apply to discounts/mark-ups quoted.

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13108

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: DECEMBER 4, 2025

2. LIFECYCLE

BIDS are requested in the form of a DISCOUNT or MARK-UP vendor will allow the Harbor

Department from Manufacturer’s Nationally Published Price List.

State PERCENTAGE DISCOUNT or MARK-UP allowed the Harbor Department:

DISCOUNT _______________ %

MARK-UP _____________ %

State Manufacturer/Catalog: ____________________________________

Price List No.: _______________________________________________

Applicable Price Column: ______________________________________

One (1) copy must be submitted with the bid. If a hard copy of the catalog is not available,

write the website address where pricing can be found and include a printout of the page for this

item: _______________________________________________________

The Price Agreement Conditions herein shall apply to discounts/mark-ups quoted.

3. STAIRMASTER

BIDS are requested in the form of a DISCOUNT or MARK-UP vendor will allow the Harbor

Department from Manufacturer’s Nationally Published Price List.

State PERCENTAGE DISCOUNT or MARK-UP allowed the Harbor Department:

DISCOUNT _______________ %

MARK-UP _____________ %

State Manufacturer/Catalog: ____________________________________

Price List No.: _______________________________________________

Applicable Price Column: ______________________________________

One (1) copy must be submitted with the bid. If a hard copy of the catalog is not available,

write the website address where pricing can be found and include a printout of the page for this

item: _______________________________________________________

The Price Agreement Conditions herein shall apply to discounts/mark-ups quoted.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid #:	13108
Due Date (Before 2 p.m.):	12/04/2025
Buyer:	Leticia Caldera
Description:	Fitness Equipment Preventative Maintenance, Incidental Labor and Repair Attachment 1 Form 50 Checklist

Fitness Equipment Preventative Maintenance, Incidental Labor and Repair Attachment 1 Form 50 Checklist

Attachment Preview

See also