AX-26-003 Executive Search Services Addendum #1

Location:	Arkansas
Posted:	Jan 21, 2026
Due:	Feb 3, 2026
Agency:	University of Arkansas - Fort Smith
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

RFP# AX-26-003 EXECUTIVE SEARCH SERVICES

1-21-26

ADDENDUM NO. 1

Vendor Questions Received in Response to the RFP

NOTE: The following questions were copied verbatim from vendor submissions. Our answers

follow. Vendors must acknowledge receipt of all addendum as part of their proposal response

package -- see page 15 of Request for Proposal.

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1. What would be the number of awards you intend to give (approximate number)?

A1: We will be making a single award to one vendor.

2. Is this a new contract or are there any incumbents? If there is an incumbent, could you

please let us know the incumbent name and pricing and are the incumbents eligible to

submit the proposal again.

A2: This is a new contract and there are no incumbents.

3. Are there any pain points or issues with the current vendor(s)?

A3: This will be a new contract, so there are not any current vendors.

4. Is there any mandatory subcontracting requirement for this contract? If yes, is there any

specific goal for the subcontracting?

A4: There is no mandatory subcontracting requirement.

5. In Section 3.8 Proposal Checklist on page 17. Considering an efficient and concise

response and limiting the size of our proposal document, our plan is to provide a list

naming all of our active master service agreements with state agencies and educational

facilities. We are seeking confirmation that this format is sufficient at this time. We can

provide copies of individual contracts as requested.

A5: A list supplying active master service agreements will be fine.

6. The second paragraph of Section 2.4- Insurance states that the Vendor will hold the

University harmless from claims that may arise in connection with the operation of the

Student Counseling Center facilities. Can you please explain why this would be an

executive search vendor’s responsibility when providing searches for a Dean and

Department Heads.

A6: The second paragraph of Section 2.4 can be deleted in its entirety.

7. Section 3.8 of the RFP requests that we provide a copy of our EO policy. We consider our

insurance policies to be proprietary information, and we do not share them with third

parties. Would a Certificate of Insurance evidencing the coverage be acceptable to the

University?

A7: Yes, a certificate of insurance would be acceptable; however, an EO policy is

referring to an Equal Opportunity policy. That will also be needed.

8. Could you please share the previous spending on this contract?

A8: This will be a new contract, so no previous spending

9. How many positions were used in the previous contract?

A9: No previous contract.

10. How many positions will be required per year or throughout the contract term?

A10: All positions needed is listed on the RFP.

11. Can we provide hourly rate ranges in the price proposal?

A11: No, all price proposals need to be detailed, itemized, and include all costs

12. Will the county allow mid-contract price adjustments (e.g., for agency fees or wage rates)

during the three-year term, and if so, under what conditions?

A:12 The term of the contract is one year or until the positions are filled. There won’t

be any price adjustments.

13. If adjustments are permitted, is there a specified mechanism (e.g., annual review, CPI-

based increase, or mutual negotiation) that governs such changes?

A13: Adjustments are not permitted.

14. Should the initial proposal reflect fixed pricing for the entire term, or can adjustments be

proposed in advance as part of the contract

A:14 Yes, the initial proposal should reflect fixed pricing.

15. Are resumes required at the time of proposal submission? If yes, do we need to submit

the actual resumes for proposed candidates or can we submit the sample resumes?

A15: No

16. The link to the Services Contract in Section 4.4 isn’t working. Can you please provide a

new link or the document for our review?

A16: https://sas.arkansas.gov/wp-content/uploads/Services-Contract-SRV-1-

082125.pdf

17. Please provide us with an estimated NTE budget allocated for this contract.

A17: That information is not available.

18. The anticipated start date for each position.

A18: July 1, 2026 for each.

19. The estimated salary range or minimum salary for the Department Head and Full

Professor for Computer Science. The other three positions have salaries listed, but we

didn’t see a salary for this fourth position.

A19: Approximately $125k depending on qualifications/experience.

20. In section 2.3, Specifications and Deliverables, we wanted to confirm what, if any,

expectations there are for the search firm to assist with interviews throughout the

searches.

A20: Unknown at this time.

21. Will all four searches occur concurrently or be conducted on a staggered timeline? For

our clarification, will there be a separate search committee for each search or 1-2

committees overseeing all searches?

A21: Effectively concurrently with a different committee for each search.

22. In order to include all costs in our price structure, can you provide more detail on the

expectation for frequency of campus visits. How many times would our consultants

expect to visit campus (launch meeting, semi-finalist interview, finalist interviews, etc.)

for each search? Are there specific meetings/milestones that UAFS expects to utilize

virtual platforms like Zoom/Teams, etc.?

A22: We could probably do this with all meetings occurring via Teams, though it may

be better to have one launch meeting in person visit for all searches, and then do the

rest of he process with the consultants remote.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

AX-26-003 Executive Search Services Addendum #1

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