MULTI-AGENCY DAIRY PRODUCTS

Location:	Ohio
Posted:	Jan 21, 2026
Due:	Feb 12, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	SRC0000036446
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000036446
Solicitation Name:	MULTI-AGENCY DAIRY PRODUCTS
Original Begin Date:	1/21/2026 2:49:43 PM
Begin Date:	1/21/2026 2:49:43 PM
End Date:	2/12/2026 1:00:00 PM
Inquiry End Date:	2/5/2026 8:00:00 AM
Commodity:	Dairy products and eggs
MBE Set Aside:	MBE Set Aside
Agency:	DAS-Administrative Services DDD-Developmental Disabilities DVS-Department of Veterans Service DYS-Dept of Youth Services
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000036446

Solicitation Name

MULTI-AGENCY DAIRY PRODUCTS

RFx Type

Invitation To Bid (ITB)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

1/21/2026 2:49:43 PM (ET)

Amendment?

End Date

2/12/2026 1:00:00 PM (ET)

Inquiry End Date

2/5/2026 8:00:00 AM

Summary

This solicitation is issued to obtain a contractor to furnish and deliver Grade A milk and other specified dairy products to State of Ohio agency locations.

Predecessor Contract

Process

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Ship To

Contracting Entity

DAS-Administrative Services

1 Record(s)

	Participating Agencies
	DDD-Developmental Disabilities
	DVS-Department of Veterans Service
	DYS-Dept of Youth Services

3 Record(s)

Solicitation Documents

Keywords

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Title	Type	Att.	Validity End Date	Validity End Date
ITB035773 Contract	Public Solicitation Documents (Approved)	ITB035773 Contract.pdf

1 Record(s)

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STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: DAIRY PRODUCTS

CONTRACT No.: ITB035773

CONTRACT ID: 35773

EFFECTIVE DATES: 03/01/2026 to 02/28/2029

SUPPLIER: UNDEFINED

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

SRC0000036446. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have

been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the

items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and

Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any

attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the

expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and

Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the

discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement

between the Contractor and the Contracting Agency for any number of times and for any period of time. The

cumulative time of all mutual renewals may not exceed 24 months unless the Contracting Agency determines that

additional renewal is necessary.

This Requirements Contract is available to the Department of Developmental Disabilities, Department of Veterans

Services, and Department of Youth Services, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as

determined by the agency. The State makes no representation or guarantee that agencies will purchase the

volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the

following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________

Kathleen C. Madden, Director

Date

Page 1 of 6

1 - SPECIFICATIONS AND REQUIREMENTS

1.1 SCOPE: The State of Ohio, Office of Procurement Services (OPS), is seeking a contractor to furnish and

deliver Grade A milk and other specified dairy products to State of Ohio agency locations.

1.2 CLASSIFICATION:

1.2.1 Milk

• Unflavored:

o Whole, 3.25%

o Reduced Fat, 2%

o Low Fat, 1%

o Fat Free, Skim

• Flavored:

1.2.2

o Chocolate, Low Fat, 1%

o Chocolate, Fat Free, Skim

o Strawberry, Fat Free, Skim

Lactose Free Milk, Non-Fat, 2%

1.2.3 Cultured Buttermilk, Whole

1.2.4 Egg Nog

1.2.5 Non-Dairy Creamer

1.2.6 Cottage Cheese, Creamed:

• Regular, 4%

• Reduced Fat, 2%

1.2.7 Sour Cream

• Regular

1.2.8 Yogurt

• Flavored:

o Variety

1.3 APPLICABLE DOCUMENTS

1.3.1

1.3.2

1.3.3

1.3.4

1.3.5

Ohio Department of Agriculture, Ohio Administrative Code – Chapter 901:11.

Ohio Revised Code, Title 9, Chapter 917.

Ohio Revised Code, Title 37, Chapters 3707 and 3717.

Code of Federal Regulations, Title 21, Part 131 Milk and Cream (21CFR131), Part 133 Cheeses and

Related Cheese Products (21CFR133), and Part 135 Frozen Desserts (21CFR135).

Any applicable rules and regulations pertaining to the products listed herein and established by any

federal, state or local governmental agency concerning the processing and labeling of Grade A dairy

products.

Page 2 of 6

1.4 GENERAL REQUIREMENTS

1.4.1 Products

1.4.1.1

All dairy products offered must be processed and packaged in accordance with laws and

regulations as set forth by the United States Department of Agriculture (USDA), Food and Drug

Administration, Ohio Department of Agriculture, Ohio Department of Health, and that of whichever

state in which the dairy is located.

1.4.1.2 Grade A dairy products must be pasteurized or ultra-pasteurized as defined in Ohio Department

of Agriculture regulations.

1.4.1.3 Where applicable, dairy products must be homogenized.

1.4.1.4 Dairy products must conform to all regulations regarding optional ingredients.

1.4.1.5 Whole fat homogenized milk, flavored and unflavored, must contain no less than 3.25% butterfat.

1.4.1.6 Reduced fat and low-fat homogenized milk, flavored and unflavored, must contain no less than the

specified amount of butterfat listed in item grid.

1.4.1.7 Yogurt must be manufactured in accordance with Grade A cultured milk products.

1.4.1.8 Milk must have a minimum of nine calendar days after the date of delivery until reaching date

stamped on carton.

1.4.1.9 Contractor is required to furnish date code information upon request.

1.4.2 Packaging and Labeling

1.4.2.1 All items must be delivered in clean, sealed containers clearly marked as to their contents and free

from damage or defect.

1.4.2.2 All items must be properly labeled and identified in accordance with rules and regulations as

established by the Ohio Department of Agriculture and the Ohio Department of Health regarding

labeling or those of whichever state in which the dairy is located.

1.4.3 Delivery

1.4.3.1 The Contractor must contact each facility for which they receive award to establish a mutually

agreeable delivery schedule. Products must be delivered in accordance with the delivery schedule

mutually agreed upon by the facility and the Contractor.

LOCATION

Mount Vernon

Developmental Center

Ohio Veteran’s Home -

Georgetown

Circleville Juvenile

Correctional Facility

Indian River Juvenile

Correctional Facility

CONTACT

Susan Noland

Amy Sutton

Bryan Dye

Lori Dearth

PHONE

740-393-6200

Susan.Noland@dodd.ohio.gov

567-998-3546 Amy.sutton@dvs.ohio.gov

740-571-8294 Bryan.dye@dys.ohio.gov

330-236-5484 Lori.Dearth@dys.ohio.gov

1.4.3.2 Unless otherwise agreed between the facility and the Contractor, deliveries must be made Monday

through Friday.

1.4.3.3 In the event that a holiday disrupts the normal delivery day scheduled, alternate delivery

arrangements must be made which are mutually acceptable to the agency and the Contractor.

1.4.3.4 As indicated in section 3.3 of this bid, Delivery, non-milk products must be delivered within seven

calendar days ARO. Milk must be delivered within three calendar days ARO.

Page 3 of 6

1.5 CONTRACTOR QUALIFICATIONS

1.5.1

Dairies producing products to be sold under this Contract must be in compliance with all state, city,

and local Department of Agriculture rules and regulations regarding sanitation. Bidders must provide

a copy of the milk processor license issued by the state in which the dairy is located for all facilities

that will process milk to be sold under this Contract, in accordance with the Ohio Revised Code,

Section 917.09. This documentation should be submitted with the bid response as an attachment to

the OhioBuys questionnaire. Should the Contractor change processing facilities during the term of the

Contract, the Contractor must immediately notify OPS and provide a valid milk processor’s license for

the facility.

2 - STANDARD TERMS AND CONDITIONS

The State of Ohio Standard Terms and Conditions (revised 03/31/25) govern this Contract and are incorporated

as if fully rewritten herein.

3 - CONTRACT SPECIFIC TERMS AND CONDITIONS

3.1 - AMENDMENT TO CONTRACT TERMS AND CONDITIONS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event

that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

3.2 - ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract Specific

Terms and Conditions; 3) Standard Terms and Conditions.

3.3 - DELIVERY

The Contractor must contact the facility to establish a mutually agreeable delivery schedule. Non-milk products

must be delivered to the participating agency within seven calendar days ARO. Milk must be delivered within three

calendar days ARO. The delivery location will be noted on the purchase order issued by the participating agency.

3.4 - MONTHLY PRICE ADJUSTMENT (MILK ITEMS)

Contractors will review contract milk prices on a monthly basis, based on the USDA Announcement of Advanced

Prices and Pricing Factors Mideast Marketing Area, Federal Order No. 33

(https://www.fmmaclev.com/Price_Announcements_Advance.htm). Contract pricing will be adjusted on a monthly

basis by OPS, using the Contractor’s price change formulas, becoming effective on the 15th day of the following

month. If the Bidder conditions the bid response by indicating that prices will not be changed monthly unless milk

prices have changed by a certain amount, the bid response may be deemed not responsive.

Price adjustment based on factors other than changes shown on the USDA Announcement of Advanced Prices

and Pricing Factors and/or rate changes by producer marketing organizations may be permitted at the sole

discretion of OPS and requests must be accompanied by supporting documentation deemed sufficient by OPS.

Although computation of monthly price adjustments may be accomplished by use of more than three digits after

the decimal point, the figure showing the monthly adjustment amount for each product and the contract unit price

for all products will be rounded to three digits after the decimal point.

The Bidder must submit to OPS, with their bid response, the formulas to be used to determine price adjustments

for dairy products during the contract term. The Bidder must provide a price change formula for each variety and

container size of milk product that the Bidder submits pricing for. The formulas must not include any estimated

figures. No change in the price adjustment formulas will be permitted during the contract.

OPS will calculate all monthly price adjustments for months subsequent to contract inception, and prices will

become effective at the contract inception date, using the Contractor’s price change formulas and the

corresponding month’s USDA Announcement of Advanced Prices and Pricing Factors Mideast Marketing Area,

Federal Order No. 33.

Page 4 of 6

3.5 - FIXED PRICE WITH ECONOMIC ADJUSTMENT (NON-MILK ITEMS)

The contract prices for non-milk items will remain firm for the first 12 months duration of the contract. Thereafter,

the Contractor may submit a request to increase their price(s) to be effective a minimum of 30 calendar days after

acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by

the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders

that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the

increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw

materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation,

to include a comparison list of the contract items and proposed price increases, must be submitted to support the

requested increase. Supportive documentation should include, but is not limited to: copies of the old and the

current price lists or similar documents which indicate the original base cost of the product to the Contractor and

the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's

letterhead, which contain the above price information and explains the source of the increase in such areas as raw

materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other

factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated

into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the

price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary

decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease.

For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease.

Failure to comply with this provision will be considered as a default and will be subject to the

“Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions.”

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1 - CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by location.

5.2 - EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the State will

determine the low lot total for each location by using the following method. The Bidder will submit pricing in the

OhioBuys item grid for milk products for the month of February 2026, based on February 2026 USDA

Announcement of Advanced Prices and Pricing Factors report. Bidders must attach to the OhioBuys Questionnaire

the formula to be used to calculate the following month’s price for each milk item. Attachment One contains

theoretical USDA Announcement of Advanced Prices and Pricing Factors Mideast Marketing Area, Federal Order

No. 33. The March 2025 through July 2025 data will be used to calculate five additional months of theoretical pricing

for the evaluation, March 2026 through July 2026. The State will divide the estimated annual usage by 12, to arrive

at an estimated monthly usage. The estimated monthly usage will be multiplied by the monthly price to determine

the estimated cost per item for the six month period. The costs per item will be added together and the amount will

be multiplied by two to reach an annual low lot total for milk items for each location.

For non-milk items, the Bidder must submit unit pricing. The State will multiply the estimated annual usage by the

unit price, to determine estimated annual cost per item. The State will add the total of all milk and non-milk items

per location together to arrive at a low lot total for each location. Failure to bid all items for a location may result in

the Bidder being deemed as not responsive for that location.

5.3 - DOCUMENTATION

The following should accompany the bid response:

5.3.1 Copy of current valid license issued by the Ohio Department of Agriculture, as specified in section 1.5 of

this bid.

Page 5 of 6

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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MULTI-AGENCY DAIRY PRODUCTS

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