Purchase of Laptops and Micro Desktops
| Location: | Texas |
|---|---|
| Posted: | Jan 10, 2025 |
| Due: | Feb 3, 2025 |
| Agency: | Tarrant County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | F2025078 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Invitation for Bid |
| Status | Issued |
| Number | F2025078 (Purchase of Laptops and Micro Desktops) |
| Issue Date & Time | 1/10/2025 07:30:02 AM (CT) |
| Close Date & Time | 2/3/2025 02:00:00 PM (CT) |
| Question Cut Off Date | 1/23/2025 12:00:00 AM (CT) |
| Notes |
Tarrant County is requesting bids for the purchase of Laptops and Micro Desktops for the Sheriff’s Office Tech Refresh Program.
|
| Name | Kehinde Olugbile, Senior Buyer |
| Address |
100 E Weatherford St
Suite 303 Fort Worth, TX 76196-0103 USA |
| Phone | (817) 212 x7249 |
| Fax | (817) 212 x7249 |
| kolugbile@tarrantcountytx.gov |
Bid Documents
| Document name | Format | |
|
||
|
Bid Invitation
|
Acrobat / PDF |
Bid Attachments
| File Name | Description | File Size |
|
||
|
TC_General_Terms_and_Conditions091724.pdf
|
Tarrant County General Terms and Conditions (9/17/2024) | 89 KB |
|
TC_Special_Terms_and_Conditions_Standard091724.pdf
|
TC_Special_Terms_and_Conditions_Standard(09/17/2024) | 81 KB |
|
TC_HUB_Policy053123.pdf
|
Tarrant County HUB Policy (5/31/23) | 201 KB |
|
F2025078 - Technical Specifications.pdf
|
F2025078 - Technical Specifications | 131 KB |
|
F2025078 - HP Elite Mini 600 BOM List.pdf
|
F2025078 - HP Elite Mini 600 BOM List | 94 KB |
|
F2025078 - HP EliteBook 640 BOM List.pdf
|
F2025078 - HP EliteBook 640 BOM List | 104 KB |
Attachment Preview
F2025078
Purchase of Laptops and Micro Desktops
Issue Date: 1/10/2025
Questions Deadline: 1/23/2025 12:00 AM (CT)
Response Deadline: 2/3/2025 02:00 PM (CT)
Contact Information
Contact: Kehinde Olugbile, Senior Buyer
Address: Purchasing
100 E Weatherford St
Suite 303
Fort Worth, TX 76196-0103
Phone: (817) 212 x7249
Fax: (817) 212 x7249
Email: kolugbile@tarrantcountytx.gov
Page 1 of 14 pages
Deadline: 2/3/2025 02:00 PM (CT)
F2025078
Event Information
Number:
F2025078
Title:
Purchase of Laptops and Micro Desktops
Type:
Invitation for Bid
Issue Date:
1/10/2025
Question Deadline: 1/23/2025 12:00 AM (CT)
Response Deadline: 2/3/2025 02:00 PM (CT)
Notes:
Tarrant County is requesting bids for the purchase of Laptops and Micro Desktops
for the Sheriff’s Office Tech Refresh Program.
Billing Information
Contact: Accounts Payable
Address: Auditor's Office
Administration
506
100 E Weatherford St
Suite 506
Fort Worth, TX 76196-0103
Phone: (817) 884 x1205
Fax: (817) 884 x1104
Email: sap-invoices@tarrantcounty.com
Bid Activities
Virtual Pre-Bid Conference
1/21/2025 11:00:00 AM (CT)
All Bidders are encouraged to attend a Pre-Bid GoToMeeting Video Conference to be held:
DATE: TUESDAY, JANUARY 21, 2025
TIME: 11:00 A.M., CST
RSVP: Vendors planning to attend the Pre-Bid Conference must RSVP to BidQuestions-RSVP@tarrantcountytx.gov by
5:00 p.m., CST, Monday, January 20, 2025. In the email, state your company name, names of attendees, an email
address and phone number for each attendee, and reference the solicitation for which you are RSVPing. Confirmed
receipt by Tarrant County of this email is required. After the RSVP deadline, a GoToMeeting invitation will be sent to
participants.
Questions from bidders will be addressed at the pre-bid conference. Any vendor who submits a bid without attending
the scheduled pre-bid conference does so at his own risk. Such applicant who submits a bid and does not attend the
scheduled pre-bid conference waives any right to assert claims due to undiscovered conditions.
Bid Attachments
TC_General_Terms_and_Conditions091724.pdf
Tarrant County General Terms and Conditions (9/17/2024)
TC_Special_Terms_and_Conditions_Standard091724.pdf
TC_Special_Terms_and_Conditions_Standard(09/17/2024)
Download
Download
Page 2 of 14 pages
Deadline: 2/3/2025 02:00 PM (CT)
F2025078
TC_HUB_Policy053123.pdf
Tarrant County HUB Policy (5/31/23)
F2025078 - Technical Specifications.pdf
F2025078 - Technical Specifications
F2025078 - HP Elite Mini 600 BOM List.pdf
F2025078 - HP Elite Mini 600 BOM List
F2025078 - HP EliteBook 640 BOM List.pdf
F2025078 - HP EliteBook 640 BOM List
Requested Attachments
Diversity Certification(s)
Please upload if applicable.
W9 Form
(Attachment required)
Please upload
Specification Response
(Attachment required)
Please upload response attachments.
Download
Download
Download
Download
Page 3 of 14 pages
Deadline: 2/3/2025 02:00 PM (CT)
F2025078
Bid Attributes
1 Insurance Requirements
MINIMUM INSURANCE REQUIREMENTS:
Vendor shall take out, pay for and maintain at all times during the prosecution of the work under the contract, the
following forms of insurance, in carriers acceptable to and approved by Tarrant County.
1) Workers' Compensation/Employer’s Liability a. Worker’s Compensation — statutory b. Employer’s Liability —
$500,000
2) Commercial General Liability: a. Bodily Injury/Personal Injury/Property Damage — $1,000,000 per
occurrence/$2,000,000 aggregate
3) Auto Liability: a. Combined Single Limit (CSL) — $500,000 per occurrence
Tarrant County reserves the right to review the insurance requirements of this section during the effective period of
the contract and to require adjustment of insurance coverage and their limits when deemed necessary and prudent
by Tarrant County based upon changes in statutory law, court decisions, or the claims history of the industry as well
as the Vendor.
Required Provisions:
1) Proof of Carriage of Insurance − All Certificates of Insurance will be required in duplicate and filed with the
Tarrant County Purchasing Agent and the Budget and Risk Management Department at 100 East Weatherford
Street, Suite 305, Fort Worth, Texas 76196 prior to work commencing.
2) All Certificates shall provide Tarrant County with an unconditional thirty (30) days written notice in case of
cancellation or any major change.
3) As to all applicable coverage, policies shall name Tarrant County and its officers, employees, and elected
representatives as an additional insured.
4) All copies of the Certificates of Insurance shall reference the project name and solicitation number for which the
insurance is being supplied.
5) Vendor agrees to waive subrogation against Tarrant County, its officers, employees, and elected representatives
for injuries, including death, property damage, or any other loss to the extent the loss, if any, is covered by the
proceeds of insurance.
6) If applicable, the Vendor is responsible for making sure any subcontractor(s) performing work under this
agreement has the required insurance coverage(s) and supplies Tarrant County with the proper documents
verifying the coverage.
I understand and agree.
(Required: Check if applicable)
Page 4 of 14 pages
Deadline: 2/3/2025 02:00 PM (CT)
F2025078
2 Warranty
WARRANTY PRICE:
The price to be paid by the county shall be that contained in seller’s bid which seller warrants to be no higher than
the seller’s current prices on orders by others for products of the kind and specification covered by this agreement
for similar quantities under similar or like conditions and methods of purchase. In the event the seller breaches the
warranty the prices of the items shall be reduced to the seller’s current prices on orders by others, or in the
alternative, the county may cancel this contract without liability to the seller for breach or the seller’s actual
expense.
The seller warrants that no person or selling agency has been employed or retained to solicit or secure this
contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee excepting
bona fide employees of bona fide established commercial or selling agencies maintained by the seller for the
purpose of securing business. For breach or violation of this warranty, the county shall have the right in addition to
any other right or rights to cancel this contract without liability and to deduct from the contract price, or otherwise
recover the full amount of such commission, percentage, brokerage, or contingent fee.
WARRANTY PRODUCTS:
The seller shall not limit or exclude any implied warranties and any attempt to do so shall render this contract
voidable at the option of the county. The seller warrants that the goods furnished will conform to the specifications,
drawings and descriptions listed in the bid invitation and to the sample(s) furnished by the seller, if any. If the event
of a conflict between the specifications, drawings and descriptions, the specifications shall govern.
SAFETY WARRANTY:
The seller warrants that the product sold to the county shall conform to the standards promulgated by the U.S.
Department of Labor under the Occupational Safety and Health Act (OSHA) of 1970. In the event the product does
not conform to OSHA standards, the county may return the product for correction or replacement at the seller’s
expense. In the event the seller fails to make the appropriate correction within a reasonable time, correction made
by the county will be at the seller’s expense.
NO WARRANTY AGAINST COUNTY INFRINGEMENTS:
As part of this contract for sale the seller agrees to ascertain whether goods manufactured in accordance with the
specifications attached to this agreement will give rise to the rightful claim of any third person by way of infringement
or the like. The county makes no warranty that the production of goods according to the specifications will not give
rise to such a claim, and in no event shall the county be liable to the seller for indemnification in the event that the
seller is sued on the grounds of infringement or the like. If the seller is of the opinion that an infringement or the like
will result, he will notify the county to this effect in writing within two weeks after the signing of this agreement. If the
county does not receive notice and is subsequently held liable for the infringement or the like, the seller will save
the county harmless. If the seller in good faith ascertains that production of the goods in accordance with the
specifications will result in infringement or the like, this contract shall be null and void except that the county will pay
the seller the reasonable cost of search as to infringements.
I understand and agree.
(Required: Check if applicable)
Page 5 of 14 pages
Deadline: 2/3/2025 02:00 PM (CT)
F2025078
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.