ITB 2024-11 Monticello High School Mitigation

Location:	Florida
Posted:	Jan 10, 2025
Due:	Feb 7, 2025
Agency:	Jefferson County
Type of Government:	State & Local
Category:	99 - Miscellaneous
Publication URL:	To access bid details, please log in.

Attachment Preview

ITB 2024-11

INTENT AND GENERAL INFORMATION

Mon cello High School Mi ga on – Building A

JEFFERSON COUNTY

BOARD OF COUNTY COMMISSIONERS

INTENT AND GENERAL INFORMATION

INVITATION TO BID NO: 2024-11

Monticello High School Mitigation – Building A

BID ADVERTISE DATE: December 20, 2024

BID RELEASE DATE: December 20, 2024

RESPONSE DUE DATE AND TIME: January 24, 2025, at 3:00 PM EST

MAIL OR DELIVER RESPONSE TO:

(Hand-delivery or express mail services)

Jefferson County Board of County Commissioners

ATTN: ITB 2024-11

450 W. Walnut Street

Monticello, FL 32344

Contact:

COUNTY MANAGER’S OFFICE

Theresa Sterling

450 W. Walnut Street

Monticello, FL 32344

850-342-0223

tsterling@jeffersoncountyfl.gov

ITB 2024-11

INTENT AND GENERAL INFORMATION

Mon cello High School Mi ga on – Building A

TABLE OF CONTENTS

INTENT AND GENERAL INFORMATION

SECTION 1.0 SCHEDULE OF EVENTS

SECTION 2.0 BID QUESTIONS

SECTION 3.0 SCOPE OF WORK

SECTION 4.0 RECEIPT AND OPENING OF THE BID

SECTION 5.0 CONE OF SILENCE

SECTION 6.0 BID RESPONSE REQUIREMENTS

SECTION 7.0 EVALUATION OF BIDS AND SELECTION PROCESS

SECTION 8.0 INTENT TO AWARD AND CONTRACT EXECUTION

SECTION 9.0 STANDARD TERMS AND CONDITIONS (STAC)

APPENDICES:

A. Legal Advertisement

B. Draft Agreement

ITB 2024-11

INTENT AND GENERAL INFORMATION

Mon cello High School Mi ga on – Building A

INTENT AND GENERAL INFORMATION

Jefferson County, Florida through Invitation to Bid No. 2024-10 is soliciting bids from qualified

businesses registered to do business in the State of Florida to provide repairs to private roads in

various sections throughout the County.

This project consists of the restoration and mitigation of future damage to the Monticello High

School, Building A. Requested construction services includes disassembly and storage of

reusable portions of wood floors and related historic elements on the first and second floors

and staircase; demolition and removal of existing concrete basement floor slab; installation of a

new drainage system; waterproofing of interior walls of basement spaces; Geo technical

services, including soil borings, soil testing, groundwater measurement, etc.; and a survey for

new underground piping within the building footprint and throughout the site.

It is the intent of this ITB to enter into a Contract with the successful Bidder to begin upon

approval of the Board of County Commissioners and the issuance of a Notice to Proceed (NTP),

for the Work.

Firms interested in preparing a bid for this ITB must complete the requirements set forth in this

ITB, its attached documents and documents incorporated by reference (collectively referred to

as the “ITB”). Under the bid process of Jefferson County, the conditions set forth herein are

binding on the Bidder as confirmed by the signature of a person with legal authority to bind the

Bidder on the cover letter transmitting its Bid to the County in response to this ITB.

If this ITB is amended, the County Manager’s Office will issue an appropriate addendum to the

ITB. Any addendums will be posted on the County Website. If an addendum is issued, all terms

and conditions of this ITB that are not specifically modified in the addendum shall remain

unchanged. An addendum to this ITB will be issued if any of the date and/or time change,

unless the date(s) fall after the date the ITB Bid(s) are due. Specific dates/time will be

determined at each phase.

It is understood and the Bidder hereby agrees to be solely responsible for obtaining all

materials and determining the best methods that will be utilized to meet the intent of the

specifications of this ITB. Failure by the Bidder to acquaint themselves with the available

information will not relieve them from responsibility for estimating properly the difficulty or

cost of successfully performing the work. Bidders are expected to examine the specifications

and all instructions pertaining to the required commodities/services. Failure to do so will be at

Bidder’s risk.

The County reserves the right to reject any Bid found to be non-responsive, vague, or non-

conforming. The County also reserves the right at any time to withdraw all or part of this ITB in

order to protect its best interests. The County is not liable for any costs incurred by the Bidder

in preparing its response, nor is a response an offer to contract with any Bidder. Pursuant to

Chapter 119, Florida Statutes (FS), all responses are subject to Florida’s public records laws.

ITB 2024-11

INTENT AND GENERAL INFORMATION

Mon cello High School Mi ga on – Building A

While every effort is made to ensure the accuracy and completeness of information in the ITB,

it is recognized that the information may not be complete in every detail and that all work may

not be expressly mentioned in the ITB. It is the responsibility of the Proposer to include in its

Proposal all pertinent information in accordance with the objectives of the ITB.

The ITB and any addenda issued are available on the Jefferson County website at

http://www.jeffersoncountyfl.gov or by contacting the County at 850-342-0223. All questions

pertaining to this ITB should be submitted in writing in accordance with the ITB instructions set

forth in Section 1.0 of the ITB.

ADA –Special Accommodations: Any person requiring accommodations by the County due to a

disability should call the County Manager’s Office at 850-342-0223 at least five (5) working days

prior to any pre-response Conference, response opening, or meeting. If you are hearing or

speech impaired, please contact the County Manager’s Office by the Florida Relay Service,

which can be reached at 1-800-955-8771 (TTY).

SECTION 1.0 SCHEDULE OF EVENTS

Failure to comply with this or any other paragraph of this ITB shall be sufficient reason for

rejection of the bid.

All times listed in the Schedule of Events are Eastern Standard Time (EST).

Event

Bid Advertisement Date

Release of Invitation to Bid

Bid Questions Due from Prospective Bidder

Responses to Bid Questions Due

BIDS DUE TO BOCC

Posting of Intended Award

Board Consideration of Intended Award

Posting of Notice of Award

Date/Time

December 20, 2024

January 3, 2025

January 10, 2025

January 24, 2025 at 3:00 PM

January 24, 2025

February 6, 2025

February 7, 2025

SECTION 2.0 BID QUESTIONS

All inquiries and questions concerning this ITB, must be in writing (e-mail is acceptable),

received in accordance with Section 1.0 Schedule of Events, and must be directed to: Theresa

Sterling, tsterling@jeffersoncountyfl.gov or mailed to 445 W. Palmer Mill Rd., Monticello, FL

32344.

Questions and responses will be posted on the County’s Website and, if necessary, an

Addendum or Addenda will be issued.

ITB 2024-11

INTENT AND GENERAL INFORMATION

Mon cello High School Mi ga on – Building A

SECTION 3.0 SCOPE OF WORK

This project consists of the restoration and mitigation of future damage to the Monticello High

School. Requested construction services includes disassembly and storage of reusable portions

of wood floors and related historic elements on the first and second floors and staircase;

demolition and removal of existing concrete basement floor slab; installation of a new drainage

system; waterproofing of interior walls of basement spaces; Geo technical services, including

soil borings, soil testing, groundwater measurement, etc.; and a survey for new underground

piping within the building footprint and throughout the site.

3.1 Careful disassembly of undamaged wood flooring and wainscoting located at the first and

second floors (East wing). These materials are to be stored at a dry location until

restoration/reinstallation.

3.2 Interior doors/door frames, transoms and hardware are to be carefully disassembled.

These materials are to be stored at a dry location until restoration/reinstallation.

3.3 Demolition of basement, first and second level interior wood stud walls as previously

executed on the west wing.

3.4 Careful disassembly of the eastern staircase, as well as other historic elements of the

building in this location that are yet to be restored. These materials are to be stored at a

dry location until restoration/reinstallation.

3.5 First and Second level wood floor joists are to be removed for access to basement floor

slab in accordance with the Architectural and Structural drawings in the same manner

performed on the previously restored west wing. These materials are to be stored at a dry

location until restoration/reinstallation.

3.6 Demolition of the existing basement floor slab.

3.7 Installation of below-slab drainage system at the east basement consistent with the

previously installed system at the west basement in accordance with Engineer drawings.

3.8 Both East and West under-slab drainage systems shall be joined and routed in a new

drainage line to the storm drain at the right of way north of the building.

3.9 A below slab helical pile/concrete foundation system will be required in accordance with

the structural engineer drawings as previously installed on the west wing basement floor.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

ITB 2024-11 Monticello High School Mitigation - Building A Addendum 1

Attachment Preview

See also