Public Library Interior Renovation

Location:	Maine
Posted:	Jun 18, 2026
Due:	Jul 9, 2026
Agency:	Town of Freeport
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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Freeport Community Library Interior Renovation RFQ

Request for Qualiﬁcations

Library Interior Renovation in Three Phases

Town of Freeport, Maine

June 18, 2026

Purpose of Request: The Town of Freeport seeks qualiﬁcations from ﬁrms or teams to

provide interior design and construction/installation services for the renovation of three

distinct areas of the library over the next three ﬁscal years: Youth Services in FY27, Lending

Services/Lobby/Sta Workroom in FY28, and the Adult Services Reading/Stacks area in

FY29. The allocated funds for these projects in the Capital Improvement Plan are $165k

(FY27), $270k (FY28), and $145k (FY29), respectively.

Qualiﬁed ﬁrms or teams should have signiﬁcant experience with public library projects,

familiarity with public library service delivery, and the ability to execute projects without

signiﬁcant disruption to library operations. Preference will be given to teams with existing

design/build partnerships.

Deadline for Response: Submit two (2) hard copies and one (1) electronic copy of a

statement of qualiﬁcations addressing all aspects of this RFQ. Hard copies should be

submitted in a sealed envelope clearly marked “LIBRARY INTERIOR RENOVATION

QUALIFICATIONS” by 4:00 PM on Thursday, July 9, 2026. The Town reserves the right to

accept or reject any and all responses to this request and, if deemed necessary, re-open

the search.

Response Requirement: Two (2) hard copies and one (1) electronic copy

Deliver Response to:

Freeport Community Library – Library Building RFQ Team

10 Library Drive

Freeport, ME 04032

wgiddings@freeportmaine.com (for electronic copies)

Freeport Community Library Interior Renovation RFQ

RFQ Contact: Wynter Giddings, Library Director | wgiddings@freeportmaine.com

Background: Freeport Community Library, constructed in 1997, is a 17,000 square foot

municipal library serving an average of 265-270 visitors per day. This 29-year-old building

requires strategic design solutions to meet contemporary library service standards,

improve patron experience, support sta workﬂow, and optimize space utilization for

modern library operations.

General Scope of Work: The selected consultant will provide planning, design, and

construction-related services for a phased interior renovation project at Freeport

Community Library, addressing three project areas: (1) Youth Services; (2) the circulation

desk, lobby, and sta workroom; and (3) adult seating, reading, and meeting spaces.

Services will include assessment of existing conditions, conceptual and design

development, space planning, furniture and ﬁxture recommendations, and phased budget

and timeline development. Project planning should also incorporate ﬂooring replacement

in the Phase 1 and Phase 2 areas, recognizing that additional funding may be available for

that work.

Major Task Categories: A detailed scope of work and fee schedule will be negotiated

with the ﬁrm determined to be best qualiﬁed to meet the Town’s needs. The successful ﬁrm

will be asked to work in conjunction with the Library Director, or designee(s), to:

✔ Conduct a walk-through of the library to review the areas requiring renovation or

improvement and the funds allocated for each project in the Town’s Capital Improvement

Plan.

✔ Prioritize needs and determine what can be accomplished within the budget constraints.

✔ Prepare a detailed plan with schedules and budgets for the three projects across FY27,

FY28, and FY29.

Deliverables: Anticipated deliverables include the following, though they may be reﬁned

during negotiation of the ﬁnal project scope and pricing:

✔ A three-phase design/build plan that leverages e iciencies across the project, rather

than treating each phase as a separate e ort. The plan should reﬂect the functional needs

and goals of library sta while improving patron service, patron experience, and sta

workﬂow.

Freeport Community Library Interior Renovation RFQ

✔ FF&E speciﬁcations, leveraging any contract discounts available to the library/town

through MHEC.

✔ Proposed stakeholder meeting schedule for each project/phase.

✔ Itemized budget and schedule for each project/phase.

Timing: Funding for the project phases is allocated across three ﬁscal years

(for example, FY27 runs from July 2026 through June 2027). Desired

completion of each project phase is:

Phase 1 - Youth Services: May 31, 2027

Phase 2 - Circulation/Lobby/Workroom (work must begin after July 1, 2027): May 31, 2028

Phase 3 - Adult Stacks/Meeting/Sitting areas (work must begin after July 1, 2028): May 31,

2029

Submission Requirements for the RFQ: No fee schedule or detailed scope of work

should be included with this submission. A detailed scope of work and fee schedule will be

negotiated with the selected ﬁrm. Submissions in response to this RFQ must include, at a

minimum, the following:

✔ Understanding of Objectives: A statement of the ﬁrm’s understanding of the goals and

objectives of the Town as outlined in this RFQ.

✔ Approach: A statement of the ﬁrm’s typical approach to a project such as this as well as

any planned deviations from the typical approach to meet the expectations for this project.

✔ Familiarity with the Community and Region: A demonstration of the ﬁrm’s familiarity with

the Town of Freeport and its place in the greater Portland and Mid Coast regions.

✔ Personnel: Identify the project team members and provide supporting documentation

that includes each team member’s name, position, discipline, and qualiﬁcations. If the

team involves collaborations with other ﬁrms, please note this and outline each ﬁrm’s

involvement in the project. Include an organizational chart showing all team members and

their roles.

✔ Capacity to Meet Desired Schedule: Demonstrate that the team can complete the

projects within the desired timeframe.

✔ Previous experience: Provide speciﬁc examples of similar projects completed by the

ﬁrm. Experience with public libraries is required.

Freeport Community Library Interior Renovation RFQ

✔ Other Qualiﬁcations: Provide additional information regarding the ﬁrm’s qualiﬁcations

that distinguish the ﬁrm as particularly well suited for this project.

Selection Criteria:

1. Understanding of the project goals and objectives (30%)

2. Experience with public library facilities and service needs (25%)

3. Qualiﬁcations of team members (20%)

4. Project approach (15%)

5. Familiarity with municipal operations and public funding

processes (10%)

The Town of Freeport is an equal opportunity employer and service provider that celebrates

diversity and is committed to creating an inclusive environment for our employees and

those we serve.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Title (PDF Links)	RFP Number	Department	Additional Documents	Start Date	End Date	Status
Public Library Interior Renovation	Public Library		06/18/2026	07/09/2026 - 4:00pm	Open