PURCHASING CARD (P-CARD) SERVICES FOR EDDY COUNTY
| Location: | New Mexico |
|---|---|
| Posted: | May 26, 2026 |
| Due: | Jun 30, 2026 |
| Agency: | Eddy County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 26-08 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 26-08
|
| Bid Title: |
PURCHASING CARD (P-CARD) SERVICES FOR EDDY COUNTY
|
| Category: | Eddy County Bids |
| Status: | Open |
|
Attachment Preview
EDDY COUNTY
STATE OF NEW MEXICO
REQUEST FOR PROPOSAL 26-08
Purchasing Card (P-Card) Services for Eddy County
Commodity Code(s): 946-70
EDDY COUNTY
101 W. GREENE ST.
CARLSBAD, NM 88220
Issued Date: May 26, 2026
Proposal Deadline: June 30, 2026, at 2:00 PM MST
RFP 26-08 Purchasing Card (P-Card) Services for Eddy County
Contents
EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL ............................................. 3
I. INTRODUCTION ..................................................................................................................... 4
II. DEFINITION OF TERMINOLOGY..................................................................................... 7
IV. GENERAL REQUIREMENTS ............................................................................................11
V. RESPONSE - FORMAT AND ORGANIZATION .............................................................. 18
VI. EVALUATION ...................................................................................................................... 18
VII. EVALUATION PROCESS ................................................................................................. 19
Appendices.................................................................................................................................... 21
ACKNOWLEDGEMENT OF RECEIPT FORM ................................................................... 22
LETTER OF TRANSMITTAL FORM .................................................................................... 23
STATEMENT OF COMPLIANCE ........................................................................................... 24
CONFLICT OF INTEREST DECLARATION ....................................................................... 25
AFFIDAVIT OF NON-COLLUSION ....................................................................................... 26
NEW MEXICO RESIDENT BUSINESS PREFERENCE CERTIFICATION .................... 27
CAMPAIGN CONTRIBUTION DISCLOSURE FORM ....................................................... 28
COST PROPOSAL ..................................................................................................................... 30
SAMPLE AGREEMENT A-26-XX ........................................................................................... 31
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RFP 26-08 Purchasing Card (P-Card) Services for Eddy County
EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL
Eddy County has partnered with Euna Procurement, formerly known as Bonfire Interactive, to
move all Bid and RFP submissions to a fully digital platform. This is an effort to streamline the
procurement process and make working with Eddy County easier and efficient.
The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed here:
https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities
All interested vendors must register on the Eddy County Procurement Portal. During
registration, it is recommended that vendors link relevant commodity codes to their profiles to
receive automatic notifications of new opportunities matching their services or products.
How to Register
1. Visit https://www.co.eddy.nm.us/
2. Click on the Business tab
3. Go to BID / RFP Opportunities
4. Select BID / RFP Vendor Registration Instructions
For assistance, please visit the Vendor Registration Help page or contact the Eddy County Chief
Procurement Officer with any questions at agranger@co.eddy.nm.us
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RFP 26-08 Purchasing Card (P-Card) Services for Eddy County
I. INTRODUCTION
PURPOSE OF THIS REQUEST FOR PROPOSALS
Eddy County is soliciting proposals for the selection of a highly qualified financial institution to
provide Procurement Card (P-Card) Services for Eddy County. Offerors must demonstrate the
professional knowledge, experience, and technical expertise required to complete this service.
SCOPE OF WORK
Card Format:
The following information shall be placed on the front of the card:
• Eddy County Logo top left corner
• Tax-Exempt
• Cardholder’s Name
The following information shall be placed on the back of the card:
• Contractor’s toll-free contact number
Card Issuance and Program Functionality:
The offeror shall be responsible for the embossing and printing of the procurement cards. The
offeror shall mail all cards issued within five (5) to ten (10) business days or sooner once the
offeror receives the cardholder account set-up information.
The proposal must provide detailed information on the proposed card processes including, but
not limited to:
•
Card generation with immediate card number, paper process/electronic online process
•
Costs and fees associated with the startup and maintenance of the program
•
On-line activation
•
Restrictions on how many lines or characters that can be embossed on a card
•
Chips cards with EMV protection
•
Card delivery (time frames) and activation process
•
Card cancellation, temporary lock or suspension, card termination and replacement (lost
and stolen cards) – including reporting
•
Card re-issuance (time frame)
•
Card reporting and notification process
•
Security and fraud detection/fraud-protection features
•
Fraud, disputes, and chargeback detailed information
•
Creating MCC codes
•
Editing or lifting restrictions on MCC codes or other codes
•
Rebate structure
•
Billing Statements (Methods of how bills may be received; online, email, mail, etc.)
•
Minimum annual purchases
•
Speed of Pay incentive
•
Expense control
4
RFP 26-08 Purchasing Card (P-Card) Services for Eddy County
•
Automatic expense allocation
•
Issuing a card to a new cardholder
•
Creating and editing hierarchy levels
•
Making Changes Online
•
Setting transaction limits and increasing transaction limits electronically
•
Increasing monthly limits electronically
•
Closing accounts in real-time
•
Checking Pending and Posted Authorizations against card
•
Checking Current Status of Card
•
Checking Current Balance
•
Online Reconciliation of transactions
•
Dual Authentication
•
Additional costs
Financial Software Applications:
Eddy County currently utilizes Tyler ERP Pro 10. The offeror must be able to provide
procurement card information and transaction details at any given time in a format compatible to
this system including but not limited to:
•
CSV (comma delimited)
•
Txt
•
XLS
Data Reporting:
The proposal must provide detailed descriptions of all reporting capabilities including, but not
limited to:
•
Ability to download transactions into an excel spreadsheet
•
Transaction Detail Report
•
Decline Report
•
Authorizations Report
•
Cardholder Status Report
•
Customized Reports
•
Cardholder Statement
•
Non-Activation Report
•
Delinquency Report
•
Locked Card Report
•
Fraud Card Report
•
Account Changes Report
•
Fraud Override Report
Availability/Training:
The contractor shall provide an immediate point of contact for scheduling, training, questions, or
concerns.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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