Pacific Grove High School Roof & Paint

PACIFIC GROVE UNIFIED SCHOOL
DISTRICT
SPECIFICATION
FOR
Project Title: Pacific Grove High School Roofing and Painting
Bid Number: D84-Rebid
Bid Issued 5/8/2026
Pre-Bid Walk 11:00 AM on 5/14/2026
Bid Questions Due 12:00 PM on 5/20/2026
Bid Due Date 11:00 AM on 5/26/2026
Bid Opening 11:15 AM on 5/26/2026
1st Publication Date: ______________
2nd Publication Date: _____________
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NOTICE TO BIDDERS
CALL FOR BIDS
Bid Number: D84-Rebid
Title: Pacific Grove High School Roofing and Painting
The Pacific Grove Unified School District is requesting bids for:
Pacific Grove High School Roofing and Painting
Call for Bids (CFB) must be received prior to 11:00AM., on 5/26/2026. CFB's must be submitted
in a sealed envelope, marked with the Name and Address of the bidder and the Bid Number and
Project Title, and returned to the Pacific Grove Unified School District, District Office at 435
Hillcrest Ave, Pacific Grove, CA 93950.
A pre-bid site visit will be held at Pacific Grove High School 615 Sunset Ave, Pacific Grove, CA
93950 on Thursday May 14, 2026, at 11:00 AM. The site visit is mandatory for bidders who were
not present at the site visit held on April 1, 2026. Bidders are to meet at Parking lot A near the
gymnasium to sign in. This project specifies a proprietary roofing product as allowed by California
Public Contract Code PCC 3400. Please see Call for Bids for more details.
Bids received later than the designated time and specified date will be returned to the bidder
unopened. Emails or Facsimile (FAX) copies of the proposal will not be accepted. The District
reserves the right to accept or reject any or all proposals or any combination thereof and to waive
any informality in the bidding process. Bids will be open at the District Office at 11:10 AM on
5/26/2026.
Copies of the Call for Bids (CFB) documents may be obtained from Pacific Grove
Unified School District, Maintenance, Operations, & Transportation Depart 435 Hillcrest
Ave, Pacific Grove, CA 93950, or at
https://www.pgusd.org/Parents--Community/Facilities/BID-OPPORTUNITIES/index.html
Bid Questions: Email to: facilities@pgusd.org
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TABLE OF CONTENTS
NOTICE TO BIDDERS 2
INTRODUCTION TO BID 3
PURPOSE OF BID 3
OVERVIEW OF THE DISTRICT 3
INSTRUCTIONS FOR BIDDERS 4
SCOPE OF WORK 10
GENERAL REQUIREMENTS 12
SPECIFICATIONS 12
BID SCHEDULES 16
BASIS OF AWARD 16
BID ITEM DESCRIPTIONS 17
BID ITEMS 1-3 17
TIME AND MATERIAL LABOR RATES - BID ITEMS 4-9 17
SUBSTITUTIONS 18
SUBSTITUTIONS FOR CONVENIENCE 18
SUBSTITUTION FOR CAUSE 18
CONTRACTUAL REQUIREMENTS 18
PAYMENT AND TERMS 27
Appendix: 28
DOCUMENTS DUE WITH BID 29
CONTRACT DOCUMENTS 29
INTRODUCTION TO BID
PURPOSE OF BID
The purpose of this bid is to solicit offers from qualified General Contractors (B License) to provide
Roofing Encapsulation, Painting and Gutter & Downspout replacement of selected buildings at the
Pacific Grove High School. The Work shall include but not be limited to: Removal of gravel ballast,
wood rot and termite damage repairs, roof patching, roof encapsulation, gutter and downspout
replacement, and painting.
OVERVIEW OF THE DISTRICT
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The Pacific Grove Unified School District ("District") is located in Monterey County. The District
consists of two elementary schools, one middle school, one high school, one community high school,
one charter school, one adult school and a district office. The District serves approximately 1,800
students in the city of Pacific Grove. The District's administrative offices are located at 435 Hillcrest
Ave, Pacific Grove, CA 93950.
INSTRUCTIONS FOR BIDDERS
BIDS/PROPOSALS- To receive consideration, Bids/Proposals shall be made in accordance with the
following terms:
Contractors shall follow the instructions contained within this document. All documents and information
requested in this document must be completed using the forms supplied in the Call for Bids except where
noted in the instructions.
Pacific Grove Unified School District ("District") will evaluate information submitted by the apparent
low Bidder and, if incomplete or unsatisfactory to the District, Bidder's bid may be rejected at the sole
discretion of the District.
1. The District will receive sealed bids from bidders as stipulated in the Notice to Bidders.
a. All bids must be sealed in an envelope, marked with the name and address of the Bidder,
name of the Project, the Project Number and/or bid number, and time of bid opening.
b. Bids must be submitted to the District Office, 435 Hillcrest Ave, Pacific Grove,
California 93950. All bids shall be on the forms provided by the District and must be
received by the date and time shown in the Notice to Bidders. If the bidder hand delivers
the Bid, it is the Bidders responsibility to ensure that the office stamps the date and writes
the time received on the envelope.
c. Bids must contain all documents as required herein.
d. Bidders must submit Bids on the forms provided by the District included in the Bid
package. Bids not submitted on the District's required forms shall be deemed
nonresponsive and shall not be considered. When additional sheets are necessary, they
are to be supplied with the required forms and NOT in lieu of.
e. Bid Forms shall not be modified. Bidders shall NOT submit forms that have been
reformatted or retyped. Bidders shall NOT make additions or deletions to forms. The
District reserves the right to reject any bid containing erasures, deletions, or illegible
contents.
f. Bidders are advised that on the date that bids are opened, telephones will not be available
at the District Office for use by bidders or their representatives.
DEFINITIONS - For the purposes of this document, the following definitions shall apply:
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ADA: The Americans with Disabilities Act
BIDDER: Party submitting a bid for consideration by the District.
CBC: California Building Code, latest version.
BID: For the purpose of this document the terms proposal and bid are synonymous, meaning to
offer to provide and service(s) or product(s) at a specified fee.
CONTRACT: For the purpose of this document the terms contract, agreement, and purchase
order are synonymous, meaning a written agreement intended to be enforceable by law.
CONTRACTOR: The term Contractor refers to and indicates the party or parties contracting to
perform the work to be done in pursuance of this contract and specifications.
DISTRICT: The Pacific Unified School District, Locates in the City of Pacific Grove, CA.
DSA: The State of California Division of State Architect.
PLANS: The project plans referred to herein.
SPECIFICATIONS: This document in its entirety.
SUBSTITUTIONS: Changes in products, materials, equipment, and methods of construction
from those required by the Contract Documents and proposed by Contractor.
SUBSTITUTION FOR CONVENIENCE: Changes proposed by the contractor or Owner that are
not required in order to meet other Project requirements but may offer advantage to Contractor or
Owner. Substitutions for convenience must be submitted 4 business days but not less than 96
hours prior to bid due.
SUBSTITUTION FOR CAUSE: Changes proposed by Contractor that are required due to
changed Project conditions, such as unavailability of product, regulatory changes, or
unavailability of required warranty terms.
THE BID - All items on the forms should be stated in figures, and signatures of all individuals must be
in long hand. The completed forms shall be without interlineations, alterations, or erasures. Unsigned
bids will not be accepted.
BID BOND- If required Bidders must submit with their Bids cash, a cashier's check, or a certified
check payable to the District, or a bid bond by an admitted surety insurer of not less than ten percent
(10%) of amount of base Bid, plus all additive alternates when applicable. If the Bidder chooses to
provide a Bid Bond as security, the Bidder must use the required form of corporate surety provided by
District. The Surety on the Bidder's Bid Bond must be an insurer admitted in the State of California and
authorized to issue surety bonds in the State of California. Bids submitted without necessary bid security
will be deemed non-responsive and will not be considered. If the Bidder to whom a contract is awarded
("Contract" or "Agreement") fails or neglects to enter into Contract and submit required bonds, insurance
certificates, and all other required documents, within SEVEN (7) calendar days after the date of the
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Notice of Award, District may deposit a Bid Bond, cash, a cashier's check, or a certified check for
collection, and proceeds thereof may be retained by the District as liquidated damages for failure of
Bidder to enter into Contract, in the sole discretion of the District. It is agreed that calculation of damages
the District may suffer because of Bidder's failure to enter into the Contract would be extremely difficult
and impractical to determine and that the amount of the Bidder's required bid security shall be the agreed
and conclusively presumed amount of damages.
FACSIMILE/EMAIL - Facsimile copies or Emails of bids will not be accepted.
RESPONSIBLE BIDDER - Responsible bidder as it pertains to this contract shall be as follows:
1. Standards of Responsibility: The District may reject bids on the basis of non-responsibility. A
responsible bidder is one that has the capacity in all respects to perform fully the contract
requirements, and the integrity and reliability which will assure good faith performance of the
contract. Factors to be considered in determining whether the standard of responsibility has been
met include whether a bidder has:
a. The appropriate financial, material, equipment, facility, capacity (adequate workforce to
complete the job in a timely fashion) and personnel resources, including all required
certifications, licenses, and expertise necessary to indicate its capacity to meet all
contractual requirements, including the following specific requirements:
i. Adequate workforce to meet multiple critical work schedules at once;
ii. Ability to start projects on the commencement dates set forth by the District and
satisfactorily complete them within the District's stated time limits.
b. A satisfactory record of performance, including but not limited to any prior work
performed by bidder for the District or other agency;
c. Evidence of bidder's ability to provide the required bonding and insurance capacity.
Apparent low bidder with cash or cashier's check as bid bond is required to submit a pre-
qualification letter from an acceptable surety or cashier's check as performance bond
within fourteen (14) calendar days of the bid opening;
d. A satisfactory record of integrity, diligence, and professionalism in the specific contract
work;
e. The legal qualifications to contract with the District; and
f. Supplied all information requested by the District in connection with the inquiry
concerning responsibility.
NON-COLLUSION- Bidders shall submit the Non-Collusion Declaration with their Bid. Bids
submitted without the Non-Collusion Declaration shall be deemed non-responsive and will not be
considered.
CONTRACTOR QUALIFICATION- All contractors must submit with their Bids a Contractor
Qualification Information Form. This for includes information necessary to demonstrate to the District
that the Contractor is duly qualified to perform the work for which they are bidding.
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SUBCONTRACTORS- Bidders must submit with the Bid the Designated Subcontractors List for
those subcontractors who will perform any portion of the Project, ("Subcontractor") including labor,
rendering of service, or specially fabricating and installing a portion of the Work or improvement
according to detailed drawings and/or specifications contained in the Call For Bids, in excess of one half
of one percent (0.05%) of the total Bid. Failure to submit this list when required by law shall result in bid
being deemed nonresponsive and the bid will not be considered. After bids are accepted no Subcontractor
substitutions can be made.
Potential subcontractors anticipated for this project are as follows:
* C-5 Framing and Rough Carpentry
* C-33 Painting & Decorating
* C-39 Roofing
* C-43 Sheetmetal Work
* C-61/D24 Metal Products
All of the listed subcontractors are required to be registered as a public works contractor with the
Department of Industrial Relations pursuant to the Labor Code.
1. An inadvertent error in listing the California contractor license number on the Designated
Subcontractors List shall not be grounds for filing a bid protest or grounds for considering the bid
nonresponsive if the correct contractor's license number is submitted to the MCOE within 24
hours after the bid opening and the corrected number corresponds with the submitted name and
location for that subcontractor.
2. An inadvertent error listing an unregistered subcontractor shall not be grounds for filing a bid
protest or grounds for considering the bid nonresponsive provided that any of the following
apply:
a. The subcontractor is registered prior to the bid opening.
b. The subcontractor is registered and has paid the penalty registration fee within 24
hours after the bid opening.
c. The subcontractor is replaced by another registered subcontractor pursuant to
Public Contract Code section 4107.
SITE INSPECTION- When a mandatory pre-bid conference and/or site visit ("Site Visit") is required
as referenced in the Notice to Bidders, then Bidders must submit the Site Visit Certification with their
Bid. During site visits or pre-bid conferences no questions will be answered or documented. All Bid
Questions resulting from a site visit and/or pre-bid conference must be submitted in writing to The
Maintenance, Operations & Transportation Department, at facilities@pgusd.org. All bid questions must
be received 72 hours prior to the bid close to allow sufficient time for the District to answer questions.
The bid due date may be extended at the discretion of the District to allow sufficient time to answer bid
questions when necessary.
INTERPRETATION OF SPECIFICATIONS- Should a Bidder be in doubt as to the true meaning
of any item in the Specifications or should Bidder discover items containing discrepancies or omissions,
the District shall be immediately notified. All requests for interpretations must be submitted ninety-six
(96) hours before bid opening. All questions must be directed to the Maintenance, Operations and
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Transportation department by emailing facilities@pgusd.org. The project name and number must be
referenced in all communications.
ADDENDA- The District will transmit to all prospective Bidders of record such Addenda as District in
its discretion considers necessary in response to questions arising at the site visit and/or pre-bid
conference. Oral statements shall not be relied upon and will not be binding or legally effective. Addenda
issued by the District, if any, shall constitute the sole and exclusive record and statement of the results of
bid questions. Such addenda are to be considered as part of the contract documents. No addenda can be
issued less than forty-eight (48) hours before bid opening without an accompanying bid time extension.
The District reserves the right to extending the bid period. Bidders must acknowledge all addenda if any
on the Acknowledgement of Addenda Form and submit the form with their Bid. When Addenda are
issued, Bids submitted without the Acknowledgement of Addenda Form shall be deemed non-responsive
and will not be considered.
UNBALANCED BID - Bids which are unbalanced may be rejected. For the purposes of this section,
an unbalanced bid is a bid that has unit prices based on nominal prices for some items of work and
enhanced unit prices for other items of work, and the amount and manner in which the unit prices are
distributed is not reflective of the true cost to perform the work. Any unbalanced bid may be rejected by
the District whether the result of the unbalanced bid increases the cost of the project to the District or not.
WITHDRAWAL OF BID - Bid proposals may be withdrawn by the bidders prior to the time fixed
for the opening of bids. However, No Bidder may withdraw their bid for a period of ninety (90) days
from the date of opening of the bids for the purpose of reviewing the bids and investigating the
qualifications of Bidders, prior to awarding of the contract. A successful bidder shall not be relieved of
the bid submitted without the District's consent or bidder's recourse to Public Contract Code Sections
5100 et. seq.
BID NEGOTIATIONS - A bid response to any specific item of this bid with terms such as
"negotiable", "will negotiate" or of similar intent, will be considered as non-responsive to the specific
item.
BID EXCEPTIONS - All exceptions which are taken in response to this bid must be stated clearly.
The taking of bid exceptions or providing false, incomplete, or unresponsive statements may result in the
disqualification of the bid. Allowance of exceptions will be determined by the governing board whose
decisions shall be final. Any bid exceptions or additional conditions requested after bid closure, which
are not detailed within the bid response, may result in disqualification of the bid. No oral or telegraphic
modification of any bid submitted will be considered.
BID REJECTION or ACCEPTANCE- The District reserves the right to reject any or all bids as the
best interests of the District may dictate and, to the extent permitted by law, waive any irregularity in any
bid. If there is any reason for believing that collusion exists among the bidders, the District may reject
any or all bids. The District may purchase an individual item or combination of items, whichever is in the
best interest of the District, provided also that bidder(s) may specify that the District's acceptance of one
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item shall be contingent upon the District's acceptance of one or more additional items submitted in the
same bid. Bids shall remain open and valid and subject to acceptance for ninety (90) calendar days after
the bid opening.
BID PROTEST - Any Bid protest by any Bidder regarding any other Bid must be submitted in writing
to the District, before 5:00 p.m. of the FIFTH (5TH) business day following Bid opening.
1. Only a Bidder who has submitted a Bid, and who could be awarded the Contract if the bid protest
is upheld, is eligible to submit a Bid protest. Subcontractors are not eligible to submit Bid
protests. A Bidder may not rely on the bid protest submitted by another Bidder.
2. A Bid protest must contain a complete statement of any and all bases for the protest and all
supporting documentation. Materials submitted after the Bid protest deadline will not be
considered.
3. The protest must refer to the specific portions of all documents that form the basis for the protest.
a. Without limitation to any other basis for protest, an inadvertent error in listing the
California contractor's license number on the Designated Subcontractors List shall not be
grounds for filing a Bid protest or grounds for considering the Bid nonresponsive if the
correct contractor's license number is submitted to the District within 24 hours after the
bid opening and the corrected number corresponds with the submitted name and location
for that subcontractor.
b. Without limitation to any other basis for protest, an inadvertent error listing an
unregistered subcontractor shall not be grounds for filing a Bid protest or grounds for
considering the bid nonresponsive provided that any of the following apply:
i. The Subcontractor is registered prior to the Bid opening.
ii. The Subcontractor is registered and has paid the penalty registration fee within
24 hours after the Bid opening.
iii. The subcontractor is replaced by another registered Subcontractor pursuant to
Public Contract Code section 4107.
4. The protest must include the name, address and telephone number of the person representing the
protesting party.
5. The party filing the protest must concurrently transmit a copy of the protest and any attached
documentation to all other parties with a direct financial interest that may be adversely affected
by the outcome of the protest. Such parties shall include all other Bidders or proposers who
appear to have a reasonable prospect of receiving an award depending upon the outcome of the
protest.
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6. The procedure and time limits set forth in this paragraph are mandatory and are each Bidder's
sole and exclusive remedy in the event of Bid protest. Failure to comply with these procedures
shall constitute a waiver of any right to further pursue the Bid protest, including filing a
Government Code Claim or legal proceedings.
SCOPE OF WORK
ACKNOWLEDGMENT OF CONDITIONS- By submitting a Bid, bidders are acknowledging
that they have fully examined the bid requirements, clearly understand the scope of work, logistical
requirements and have had any bid questions sufficiently answered. Bidders must complete the tasks
listed below as a condition of bidding. Submission of a Bid shall constitute the Bidder's express
representation to District that Bidder has fully completed the following:
a. Bidder has visited the site, if required, and has examined to the extent necessary to
understand the Work, the project and work sites, location, and conditions, including as-
built conditions, and all local conditions. Understands and has knowledge of applicable
federal, state and local laws, and regulations that in any manner may affect site
mobilization, cost, progress, performance, or timely completion of the Work or that relate
to any aspect of the means, methods, techniques, sequences, or procedures of
construction to be employed by bidder and safety precautions and programs incident
thereto;
b. Bidder has conducted or obtained and has understood all examinations, investigations,
explorations, tests, reports, and studies that pertain to the subsurface conditions, as-built
conditions, underground utilities, and all other physical conditions at or adjoining the
Work Site or otherwise that may affect the site mobilization, cost, progress, performance,
or timely completion of the Work, as Bidder considers necessary for the performance of
the Work at the Contract Sum, within the Contract Time, and in accordance with the
other terms and conditions of Contract Documents, including specifically the provisions
of the General Conditions; and no additional examinations, investigations, explorations,
tests, reports, studies, or similar information or data are or will be required by the Bidder
for such purposes;
c. The Bidder has full knowledge of the results of all such observations, examinations,
investigations, explorations, tests, reports, and studies as related to the terms and
conditions of the Contract Documents;
d. The Bidder has given the District prompt written notice of all perceived conflicts, errors,
ambiguities, or discrepancies that it has discovered in or among the Contract Documents
and the actual conditions, and the written resolution(s) thereof by the District is/are
acceptable to the Bidder;
e. Bidder has made a complete disclosure in writing to the District of all facts bearing upon
any possible interest, direct or indirect, that the Bidder believes any representative of the
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