CITB-0011-26, Everett Park Parking Lot Improvement and Installation of a Kayak Launch Dock

INVITATION TO BID
(CONSTRUCTION)
(CITB)
CITB-00011-26
EVERETT PARK
PARKING LOT IMPROVEMENT AND INSTALLATION
OF A KAYAK LAUNCH DOCK
SOLICITATION ISSUE DATE: Monday, June 22, 2026
BID'S DUE DATE and OPENING DATE:
Tuesday, August 4, 2026, by 3:00 P.M.
BIDNET WILL NOT ACCEPT LATE SUBMITTALS
"Electronic" Submittals Must be uploaded to "Bidnet"
https://Bidnetdirect.com/georgia/cityofstonecrest
(Paper, Faxed, E-mail, Mail Submittals Will Not Be Accepted)
ISSUED BY:
City of Stonecrest
Procurement Division
3120 Stonecrest Boulevard
Stonecrest, Ga. 30038

TABLE OF CONTENT
TITLE PAGE NO.
GENERAL INFORMATION 2
PROCUREMENT SCHEDULED AND EVENTS 4
SCOPE OF WORK 5
GENERAL TERMS AND CONDITIONS 13
SPECIAL TERMS AND CONDITIONS 26
ADDITIONAL ATTACHMENTS AND REQUIRED FORMS:
ATTACHMENT "A" - BIDDER'S REQUIRED FORMS:
1. BID CHECKLIST
2. BIDDER'S CERTIFICATION
3. STATEMENT OF QUALIFICATIONS
4. AUTHORIZED SIGNATORIES
5. PURCHASING POLICY ADDENDUM
6. CONFLICT OF INTEREST DISCLOSURE
7. AFFIDAVIT VERIFICATION STATUS FOR CITY
PUBLIC BENEFIT APPLICATION
8. DRUG-FREE WORKPLACE
9. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE
ACT AFFIDAVIT "E-VERIFY"
10. SUBCONTRACTOR AFFIDAVIT UNDER O.C.G.A. 13-10-91(B)(3)
11. INDEMNIFICATION CLAUSE
12. NON-COLLUSION STATEMENT
13. VENDOR CERTIFICATION REGARDING SCRUTINIZED
COMPANIES LIST
14. TRENCH SAFETY
15. BID BOND
16. PERFORMANCE AND PAYMENT BOND
17. SCHEDULE I AND SCHEDULE II
18. SUBCONTRACTOR LIST
19. REFERENCES
Attachment B - Bid Cost Proposal Form (Bid Sheet)
Attachment C - Everett Park Design Drawings
Attachment D - Request for Approved Equal To
Attachment E - "Sample" Construction Contract - Fixed Project
Attachment F - Purchasing Policy
CITB-0011-26 CITB-1
Everett Park Parking Lot Improvement and Installation of a Kayak Launch Dock

GENERAL INFORMATION
The following information and instructions are given for the purpose of guiding Bidders in properly preparing their bid
responses and are standard for Construction Invitations to Bid (CITB) Solicitations as issued by the City of Stonecrest
Procurement Division. These directions and instructions have equal force and weight with the scope of services,
specifications and strict compliance which is required with all of these provisions. The City may delete, modify supersede
any of these standard instructions for a particular contract to Contractor or in the line item. It is the Bidder's sole responsibility
to become familiar with the scope of services and requirements herein prior to submitting a bid.
For information concerning procedures, clarification, and technical assistance pertaining to this solicitation, contact the
Procurement Specialist / Buyer identified in the solicitation.
City of Stonecrest
Procurement Division
ATTN: Tanisha Boynton, Procurement Official
3120 Stonecrest Blvd., Suite 190
Stonecrest, Ga. 30038
Phone: (772)-224-0194
Email: Tboynton@stonecresga.gov
All questions and requests for clarification concerning this solicitation and procurement process MUST be submitted in
writing via Bidnet under "Message - Opportunity Q&A" at: (https://Bidnetdirect.com/georgia/cityofstonecrest). Please
follow the instructions provided on Bidnet. The deadline to submit non-administrative questions is Friday, July 17, 2026 by
5:00 P.M. Answers to questions received will be responded to via an Addendum posted on Bidnet. Questions received after
the date referenced above will not be accepted.
* No bid response will be accepted from, nor will any contract be awarded to, any person who is in arrears to the City, upon
any debt or contract, or who has defaulted, as surety or otherwise, upon any obligation to the City such as delinquent in
payment of property or other taxes with Stonecrest, delinquent in payment of a loan(s) with the City, has had property
acquired through foreclosure or a judgment within the past ten (10) years, has outstanding judgements or debts owed to
the City, has been convicted of a felony that affects property or neighborhood or neighborhood stability, health, safety or
welfare or who is deemed irresponsible or unreliable by the City Council.
* No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid response will
be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, equipment,
materials, and labor required.
* ADDITIONAL TERMS AND CONDITIONS: No additional terms and conditions included by the Bidder with the Bid
response shall be evaluated or considered. Any and all such additional terms and conditions shall have no force and effect
and are inapplicable to this Bid if submitted either purposely through intent or design, or inadvertently appearing separately
in transmittal letters, specifications, literature, price lists or warranties. It is understood and agreed that the general
conditions in this Invitation to Bid are the only conditions applicable to this Bid and the Bidder's authorized signature on
Attachment "B" - Bid Cost Proposal Form - Bid Sheet attests to this.
* AUTHORIZED SIGNATORIES: All associated forms must be signed by one duly authorized to do so. The individual
submitting shall be authorized to sign (electronically accept) this solicitation response on the behalf of the Contractor as
indicated in the Certificate as to Corporate Principal, designation letter by Director/Corporate Officer, or other business
authorization to bind on the behalf of the Contractor. No bid response will be accepted, for any reason whatsoever, which
is not submitted to the City as stated above, within the specified time.
* BID ACCEPTANCE: Bidder warrants, by virtue of bidding, that their bid and the prices quoted will be firm for acceptance
by the City for a period of One Hundred and Twenty (120) days from the date of bid opening unless otherwise stated in
the solicitation. The City shall award contract within this time period or shall request to the recommended awarded
Contractor an extension to hold pricing, until products/services have been awarded.
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Everett Park Parking Lot Improvement and Installation of a Kayak Launch Dock

* MATERIAL MODIFICATIONS / ALTERATIONS: Material modification and/or alterations to the verbiage or
documents herein made by the Bidder is expressly prohibited and is not enforceable. Modifications and/or alterations may
render the Bidder's submission void and bar the Contractor from consideration in connection with this solicitation.
* REQUEST FOR APPROVED EQUALS OR EQUIVALENT: The products specified herein does not necessarily
constitute the exhaustive list of products required to complete this project. Therefore, the Contractor is responsible for
providing any other parts and materials needed to deliver a complete and fully operational system. All items, functioning
capabilities and requirements listed within the scope of work are the MINIMUM REQUIREMENT acceptable to the
City.
The Contractor may use Approved Equal or Equivalent equipment and parts as applicable to stay in compliance with
current industry standards. The Contractor shall provide the City technical specification, data sheets for any equipment,
parts, and accessories that meets or exceeds the minimum requirement listed in herein. Bidders shall complete Attachment
"E" - Request for Approved Equal Form and submit request to Tboynton@stonecrestga.gov on or before 5:00PM,
Friday, July 10, 2026. Requests received after the date and time specified will not be reviewed or accepted. Approval of
such request is at the control and approval of the City.
Remainder of Page Intentionally Left Blank
CITB-0011-26 CITB-3
Everett Park Parking Lot Improvement and Installation of a Kayak Launch Dock

PROCUREMENT SCHEDLE AND EVENTS
1. PRE-BID MEETING & SITE VISIT:
There will be a Pre-Bid Meeting on Wednesday, July 8, 2026, at 10:30 am, local time, at City of Stonecrest Annex
Conference Room, located at City Hall, 3120 Stonecrest Blvd., Suite 190, Stonecrest, Ga. 30038. The purpose of this
pre-bid conference is to explain the method of selection, to provide an overview of the service requirements and view the
area in which services will be performed.
Upon completion of the Pre-Bid meeting, staff and vendors will drive to the site. Site Visit Location: Everett Park located
at 5106 Klondike Road, Stonecrest, Georgia 30038.
It will be the sole responsibility of the Bidder to become familiar with the scope of work and City requirements prior to
submitting a bid. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a
bid will be considered evidence that the bidder has familiarized himself with the nature and extent of the work, equipment,
materials, and labor required.
2. TRANSACTION FEES:
The City of Stonecrest uses Bidnet (https://Bidnetdirect.com/georgia/cityofstonecrest) to distribute solicitations. There
is no charge to Contractors to register and participate in the solicitation process, nor will any fees be charged to the awarded
Contractor.
3. ELECTRONIC BID SUBMISSION DEADLINE:
Electronic Bid Responses shall be submitted via Bidnet (https://Bidnetdirect.com/georgia/cityofstonecrest) in response
to this solicitation, prior to the designated bids due date and time indicated in the solicitation, Tuesday, August 4, 2026,
by 3:00PM. PAPER BID SUBMITTALS WILL NOT BE ACCEPTED.
BID BOND: REQUIRED FOR THIS SOLICITATION
FAILURE TO SUBMIT A BID BOND WILL RESULT IN A NON-RESPONSIVE AND NON-RESPONSIBLE
DETERMINATION. BIDDER'S MUST SUBMIT A COPY OF THE BID BOND WITH BID SUBMITTAL.
BID BOND MUST BE MAILED OR HAND DELIVERED TO: FAILURE TO SUBMIT A BID BOND WILL
PRIOR TO 12:00 PM, THURSDAY, July 30, 2026, WILL RESULT IN A NON-RESPONSIVE AND NON-
RESPONSIBLE DETERMINATION.
City of Stonecrest
Procurement Division
ATTN: Tanisha Boynton, Procurement Official
3120 Stonecrest Blvd., Suite 190
Stonecrest, Ga. 30038
PERFORMANCE AND PAYMENT BOND: IS REQUIRED FOR THIS SOLICITATION. FAILURE TO
SUBMIT PROOF OF BONDABILITY WILL RESULT IN A NON-RESPONSIBE AND NON-RESPONSIBLE
DETERMINATION.
4. ELECTRONIC BID OPENING:
All Invitations to Bid solicited by the City of Stonecrest will be opened electronically via Bidnet
(https://Bidnetdirect.com/georgia/cityofstonecrest) at the date and time indicated in the solicitation. This meeting will
be conducted virtually via "Microsoft Teams Meeting" Platform and in-person at City Hall, 3120 Stonecrest Blvd., Suite
190, Stonecrest, Ga. 30038, Lithonia Conference Room. Bidders may attend this meeting in real time on a computer,
laptop, cell phone or any other device with Wi-Fi access.
Get the app now and be ready when your first meeting starts https://www.microsoft.com/en-us/microsoft-
teams/downloadapp. Information on bid results and solicitations currently out to bid can be obtained on the City website:
https://www.stonecrestga.gov/199/Procurement
Microsoft Teams meeting
Join on your computer, mobile app or room device
Meeting ID: 236 995 515 693 028
Passcode: y8Je2MT7
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Everett Park Parking Lot Improvement and Installation of a Kayak Launch Dock

SCOPE OF WORK
1. PURPOSE:
The City of Stonecrest ("City") is seeking qualified and experienced Bidder, herein after referred to as ("Contractor") to
respond to a fixed (one-time) project to provide recreational access to South River located at Everett Park. Work shall be
performed in accordance with the terms, conditions, and specifications contained in this Construction Invitation to Bid
("CITB").
The Contractor shall furnish all labor, materials, equipment, personnel, tools, supervision, transportation, machinery and
other incidentals necessary to perform the work requested herein and typical of these types of projects.
Prices offered on the Attachment "B" - Bid Cost Proposal Form (Bid Sheet) are all inclusive and shall constitute complete
compensation. Note: Bid Line Items may not be fully disbursed. Please incorporate the cost within the provided bid line
items in Attachment "B".
2. BACKGROUND:
Stonecrest is a community of approximately 60,000 people that was incorporated in 2017. The City is located along
Interstate 20 roughly three miles east of I-285 ("The Perimeter") and 20 miles east of Downtown Atlanta. Stonecrest is in
the southeastern portion of Dekalb County and is bordered by Rockdale County to the east, Henry County to the south,
and the City of Lithonia and unincorporated Dekalb County to the north and west. I-20 separates the City into a northern
area which includes residential neighborhoods, commercial development along Covington Highway, industrial parks that
date to the 1960s and active quarries that predate incorporation by 130 years. South of I-20 features regional retail and
lodging, suburban neighborhoods, and substantial outdoor recreation areas.
3. CONTRACT ADMINISTRATOR/DESIGNEE/PROJECT MANAGER:
The designated Contract Administrator for this project is Hari Karikaran, P.E., City Engineer, he can be reached at
hkarikaran@stonecrestga.gov or (770) 224-0200. The Contractor will work with the Contract Administrator / Designee to
complete this project.
4. GOVERNING REGULATIONS:
The Contractor shall perform services requested herein in accordance with all State, Federal, Local, and City rules,
regulations, policies, procedures and requirements herein but not limited to:
1. Georgia Department of Transportation (GDOT) Section 150 - Traffic Control, as amended;
2. Georgia Department of Transportation (GDOT) Section 400 - Hot Mix Asphaltic Concrete Construction, as
amended;
3. Georgia Department of Transportation (GDOT) Section 828 - Hot Mix Asphaltic Concrete Mixtures, as
amended;
4. Georgia Department of Natural Resources standards, as amended;
5. Provisions of O.C.G.A. 12-7-6(b)(15), as amended;
6. Pursuant to Ga. Comp. R. and Regs. 391-3-7-.05(2)(a), as amended;
7. US Army Corps of Engineers (Corps) PRDs, Section 10, Rivers and Harbors Act (Navigation)
regulations, as amended;
8. Clean Water Act, Section 404, as amended;
9. The Americans with Disabilities Act (ADA), as amended;
10. City of Stonecrest ordinances and regulations;
11. OSHA standards and guidelines; and
12. All other applicable State, Federal, and Local laws, codes, and regulations applicable to perform the work
requested herein.
Note: Failure to follow governing regulations may lead to project delays and stoppage of work as deemed necessary by
the Contract Administrator / Designee.
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Everett Park Parking Lot Improvement and Installation of a Kayak Launch Dock

5. PROJECT LOCATION AND CONDITION: (See Figure 1):
Everett Park is located along South River at 5106 Klondike Road, Stonecrest, Georgia 30038. Park will be closed during
construction.
Link to Google Streetview map of Everett Park: https://maps.app.goo.gl/dvEyq3RbWSMRSC3r6
FIGURE 1 - Parking Lot Entrance
6. WORK TO BE PERFORMED: (See Attachment "C" - Everett Park Design Drawings)
The Contractor shall furnish all materials, equipment, tools, and the performance of all necessary labor necessary to
complete the scope of work requested herein. Work shall include but is not limited to; construction and installation of a floating
kayak launch system, asphalt driveway and permeable interlocking concrete pavement system. Additional scope of work and related
requirements can be found in Attachment "C" - Everett Park Design Drawings. This is a turnkey project.
6.1 Measurements:
Prior to ordering materials or commencement of any work, the Contractor shall verify all dimensions and
quantities for each location in which work is to be performed. The Contractor shall notify the City of any
discrepancies in the measurements provided herein. The Contractor shall provide the adjusted measurements
to the Contract Administrator / Designee for review and approval prior to ordering materials and
commencement of any work.
6.2 Drainage Improvements:
The Contractor shall perform drainage improvements along Klondike Road, provide necessary landscaping to stabilize
the disturbed area(s) and ensure restoration of the natural environment. Work shall be performed in accordance with
Attachment "C" - Everett Park Design Drawings.
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Everett Park Parking Lot Improvement and Installation of a Kayak Launch Dock

6.3 Additional Site Improvements:
The Contractor shall perform additional site improvements consisting of demolition, grading, concrete curb and gutter,
landscaping, fencing and erosion control measures. Work shall be performed in accordance with Attachment "C" -
Everett Park Design Drawings.
6.4 Erosion Control:
The Contractor shall address erosion control in accordance with Attachment "C" - Everett Park Design Drawings.
6.5 Product Specifications:
The Contactor shall use and provide products in accordance with Attachment "C" - Everett Park Design Drawings
or an Approved Equal To where permissible.
6.6 Silt Fence:
The Contractor shall provide silt fencing in accordance with Attachment "C" - Everett Park Design Drawings.
6.7 Tree Protection:
The location in which the work is to be performed is in a heavily wooded area. The Contractor shall take care and
necessary precautions by providing protection to surrounding trees in accordance with Attachment "C" - Everett Park
Design Drawings.
6.8 Disturbed Area Stabilization:
The location in which the work is to be performed is in a highly vegetive area. The Contractor shall take care and
necessary steps to ensure area is stabilized at the completion of this project in accordance with Attachment "C" -
Everett Park Design Drawings.
6.9 Outlet Protection:
The Contractor shall preform outlet protection work in accordance with Attachment "C" - Everett Park Design
Drawings.
6.10 Concrete and Pavement:
The Contractor shall perform all concrete and pavement work in accordance with Attachment "C" - Everett Park
Design Drawings.
6.11 Asphalt Drive:
The Contractor shall construct and install an asphalt drive in accordance with Attachment "C" - Everett Park Design
Drawings.
6.12 ADA Ramp and Kayak Launch Dock:
The Contractor shall construct and install a ADA compliant ramp and new kayak launch dock in accordance with
Attachment "C" - Everett Park Design Drawings.
6.13 Parking Lot:
The Contractor shall construct a parking lot in accordance with Attachment "C" - Everett Park Design Drawings.
6.13 Signage:
The Contractor shall supply and install signage in accordance with Attachment "C" - Everett Park Design Drawings.
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Everett Park Parking Lot Improvement and Installation of a Kayak Launch Dock

6.14 Trees and Shrubs:
The Contractor shall supply and install trees and shrubs in accordance with Attachment "C" - Everett Park Design
Drawings and in accordance with American Nursery standards.
7. MATERIALS AND METHODS:
Materials and methods to complete this project shall be in accordance with GDOT requirements and regulations.
7.1 Materials:
Materials must be certified, were required and come from GDOT approved sources and product list, were
required. The Contractor will be required to submit in writing a list of proposed sources of materials. Upon
request, the Contractor shall provide certificates from manufacturers for products and materials used to
complete this project.
7.2 Testing:
When required, representative samples will be taken for examination and testing prior to approval. The
materials used in the work shall meet all quality requirements of the contract. Materials will not be
considered as finally accepted until all tests, including any to be taken from the finished work which has
been completed and evaluated. All materials will be tested according to the GDOT Sampling, Testing, and
Inspection Manual by an approved consultant/lab hired by the City.
8. MAINTENANCE OF TRAFFIC (MOT):
The Contractor shall closely follow the directions provided throughout this document and shall be in conformance with
the applicable sections of the GDOT Section 104.05, 107.09 and 150. Temporary speed limit reductions in Work zones
must comply with Georgia Law (Code Section 40-6-188).
8.1 The Contractor shall provide a comprehensive MOT Plan to the Contract Administrator / Designee for
review and approval.
8.2 The Contractor shall conduct operations that shall not close any thoroughfare, nor interfere in any way with
any traffic on roadways without the written consent of the proper authorities within the City.
8.3 The Contractor shall confine operations of all equipment, workers and storage of materials and equipment
to areas permitted by law, ordinances, permits or the requirements of the contract and shall not unreasonably
encumber the premises with material or equipment.
8.4 NO WORK shall be performed as denoted under herein, without the appropriate and approved maintenance
of traffic signs, barricades, flashers and ALL other applicable Maintenance of Traffic (MOT) items being
in place per the approved written MOT plan(s).
8.5 In addition to the Maintenance of Traffic (MOT), driveways and entrances must be kept open, with a
minimum disturbance to the adjacent property owner(s). However, by agreement with each owner the
Contractor may obtain permission to close such accesses for a short period of time. Any such agreement
must be obtained in writing from the applicable property owner(s).
8.6 The flow of traffic will be maintained at all times during construction by permitting at least one lane of
traffic to move through the construction site. All flagmen, warning signs, barricades and lights necessary to
control the traffic and protect the public shall be furnished by the Contractor. All traffic control devices will
be in accordance with the GDOT "Manual on Uniform Traffic Control Devices for Streets and Highways
2009 Edition.
8.7 Traffic, whose origin and destination are within the limits of the project shall be provided ingress and egress
at all times unless otherwise specified by the City. The ingress and egress include entrances and exits via
driveways at various properties, and access to the intersecting roads and streets. The Contractor shall
maintain sufficient personnel and equipment (including flaggers and traffic control signage) on the project
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Everett Park Parking Lot Improvement and Installation of a Kayak Launch Dock

sites at all times, particularly during inclement weather, to ensure that the ingress and egress are safely
provided when and where needed.
8.8 Two-way traffic shall be maintained at all times, unless otherwise specified or approved by the City. In the
event of an emergency, the Contractor shall provide access to emergency vehicles and/or emergency
personnel through or around the construction area. Any pavement damaged by such an occurrence will be
repaired by the Contractor at no additional cost to the City.
8.9 The Contractor shall furnish, install and maintain all necessary and required barricades, signs and other
traffic control devices in accordance with the MUTCD and GDOT specifications, and take all necessary
precautions for the protection of the workers and safety of the public.
8.10 All existing signs, markers and other traffic control devices removed or damaged during construction
operations will be reinstalled or replaced at the contractor's expense, except as otherwise called for in the
plans. At no time will Contractor remove regulatory signing which may cause a hazard to the public.
8.11 The Contractor shall contact MARTA at least three weeks prior to commencement of any work to
coordinate construction and rest of the signs.
8.12 Public Notification: The Contractor shall be responsible for installing signs at the entrance of the location
one week prior to commencement of work requiring lane closure. Payment for this will be included in the
item for Traffic Control. The contractor shall be responsible for all applicable construction signage per
MUTCD guidelines. Payment for this will be included in the item for Traffic Control.
9. WORK SCHEDULE:
Regular work Hours: 7:00 am to 7:00 pm, Monday through Friday. The City will consider extended workdays, workweeks
and hours upon written request by the Contractor on a case-by-case basis. No work will be allowed on national holidays
and City Holidays (i.e. Memorial Day, July 4th, Labor Day, etc.). Lane closures, if required, are limited to the hours of
9:00 AM to 4:00PM.
10. PROJECT MEETINGS & PROJECT PROGRESS MEETINGS:
After the contract is awarded and prior to commencement of any work, a pre-construction conference will be held between
the Contractor, City representative, Utility Providers and others affected by this work. The time and place of the meeting
will be arranged by the City Contract Administrator/Project Manager. The project schedule and dates for completion will
be established during this meeting.
10.1 At the pre-construction conference, the Contractor shall identify his designated project manager, foreman, site
supervisor and any additional personnel representing the Contractor and their respective roles and
responsibilities for the work. The designated project manager shall represent the Contractor, and
communications given to the project manager shall be as binding as if given to the Contractor. Important
communications shall be confirmed in writing. Other communications shall be similarly confirmed in written
requests in each case.
10.2 At the pre-construction conference, the Contractor shall furnish in writing to the City's Contract Administrator
the names of person(s) or entities (including those who are to furnish materials or equipment fabricated to a
special design) proposed for each principal portion of the work.
10.3 The City will promptly reply to the Contractor in writing stating whether or not, after due investigation, has
reasonable objection to any such proposed person or entity.
10.4 The Contractor shall not contract with a proposed person or entity to whom the City has made reasonable and
timely objection. The Contractor shall not be required to contract with anyone to whom the Contractor has
made reasonable objection.
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