Copier Paper Request For Proposal

Location:	Illinois
Posted:	Apr 14, 2026
Due:	May 4, 2026
Agency:	Frankfort School District 157-C
Type of Government:	State & Local
Category:	93 - Nonmetallic Fabricated Materials
Publication URL:	To access bid details, please log in.

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Invitation to Bid

Copier Paper Bid

Frankfort School District 157-C

In accordance with Federal law, this institution is prohibited from discriminating on the basis of race, color, national

origin, sex, age, or disability.

Notice and Request for Proposals

The Board of Education of Frankfort School District 157-C, Will County, Illinois, (“School District” or “Board”) is requesting

and accepting sealed bids from qualified vendors to provide Copier Paper as designated in this Invitation to Bid:

Bids are to be addressed to:

Frankfort School District 157-C

10482 W. Nebraska St.

Frankfort, IL. 60423

Attn: LeeAnn Taylor, Director of Business and Operational Services

A sealed bid is being sought for copier paper pursuant to specifications stated herein.

TABLE OF CONTENTS

Section 1:

Instruction to Bidders

Section 2:

General Conditions

Section 3:

Scope

Section 4:

Bid Requirements

Section 5:

Pricing Quotes

Section 6:

General Terms

Section 7:

Insurance Requirements

Section 8:

Obligations of Frankfort School District 157-C

Section 9:

Rights of Frankfort School District 157-C

Appendices

Appendix 1:

Appendix 2:

Appendix 3:

Appendix 4:

Appendix 5:

Pricing Proposal

Grid of Paper Quantities for Schools and Administrative Center

District Boundary Map with School Locations

Vendor Certifications

o Bid Rigging Certification

o Certificate of Independent Bid Determination

o Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary

Exclusion Lower Tier Covered Transactions

o Certificate Regarding Lobbying

o Disclosure of Lobbying Activities

o Additional Vendor Certifications

References

Explanation of Schedules (schedules to be provided by bidder)

Schedule 1: Insurance Certificate

Schedule 2: Supplemental Documentation

Bid Schedule:

SECTION 1: INSTRUCTIONS TO BIDDERS

Activity Date

Issuance of the Invitation for Bid and Contract April 14, 2026

Deadline for Written Requests for Clarification: April 21, 2026 at 12:00 pm

Deadline for Written Response to Requests for Clarification: April 23, 2026 at 5:00 pm

Deadline for Submission of Bids: May 4, 2026 at 11:00 am

Bid Opening: May 4, 2026 at 11:00 am

Board Review and Awarded: May 19, 2026

The Board reserves the right to modify any part of the above schedule.

Additional Requests for Clarification:

Prospective bidders may request that the Board of Education clarify information contained in the Invitation to Bid.

Deadline for requesting clarification is April 21, 2026 at 12:00 pm. All such requests must be made in writing, sent by

email.

A copy of the email is to be sent to LeeAnn Taylor, Director of Business nd Operational Services, at

ltaylor@fsd157c.org and copied Lupe Maldonado, Accounts Payable at gmaldonado@fsd157c.org. Written

response addendum to all written requests for clarification will be prepared and posted to the school district’s website

by April 23, 2026, at 5:00 pm.

Addenda to Invitation to Bid:

If clarification of the specifications/instructions is required, the School District will clarify the specifications/instructions

in the form of an addendum posted to the school district’s website.

The subject matter of this Invitation to Bid is subject to legislative changes either by the federal or state government. If

any such changes occur prior to contract award, then all bidders will have the opportunity to modify their bids to reflect

such changes. If any such changes occur after a contract award has been made, then the School District (I) reserves the

right to negotiate modifications to the Contract reflecting such legislative changes; and (ii) shall have no obligation to

provide unsuccessful bidders with the opportunity to modify their bids to reflect such legislative changes.

Bid Submission:

Bids will be accepted until 11:00 am on May 4, 2026.

Bids shall be submitted on the forms provided with these specifications and included in the Invitation to Bid. Submitted

bids shall be in a sealed envelope clearly marked “Copier Paper Proposal” with the name and address of the bidder and

the date and time of the bid opening, and must be delivered to:

Frankfort School District-C

10482 W. Nebraska St.

Frankfort, IL. 60423

Attn: LeeAnn Taylor, Director of Business and Operational Services

All bidders must complete, sign and submit the attached Bid-Rigging Certificate, Certificate of Independent Bid

Determination, Certificate Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion – Lower Tier

Covered Transactions, Certification Regarding Lobbying, and Disclosure of Lobbying Activities, and Additional Vendor

Certifications.

Bid Opening:

All bids received by 11:00 am on May 4, 2026, will be publicly

opened. All interested parties are invited to attend the bid opening.

No Consideration After Date and Time Specified:

Bids submitted after 11:00 am on May 4, 2026 will not be considered and will be returned, unopened to

the appropriate bidder. Postmarks or dating of documents will be given no consideration in the case of late bids.

The Bidder assumes the risk of any delay in handling or delivery of mail. The Board is not responsible for

delayed deliveries and does not recognize postmarks as representing the fact that a bid has been “received” by

the Board before the specified deadline. Bids sent by facsimile or electronic mail will not be accepted or

considered. It is the sole responsibility of the bidder that the response reaches the School District on time, at

the place, and in the manner required herein, to avoid disqualification.

Right to Reject Any or All Bids:

The Board reserves the right to reject any or all bids, in whole or in part. A contract will be awarded only after a formal

notice is given to a bidder pursuant to action by the Board. The Board of Education reserves the right to waive any and

all irregularities and formalities with respect to bids. All decisions of the Board shall be considered final. The Board

reserves the right to reject a bid from a bidder who, in the Board’s opinion, does not exhibit past experience equal to the

size and scope of this project or who does not submit the bid per the Invitation to Bid requirements.

No Relief for Errors or Omissions:

All bids shall be submitted with each space properly completed. No claim for relief because of errors or omissions in

the bidding will be considered, and bidders will be held strictly to the bids as submitted.

No Deviations or Exceptions:

All bids shall be submitted on the forms provided with these specifications without deviation or exception. Bids

submitted on forms other than the attached forms may be rejected.

Submission Indicates Bidder is informed:

All prospective bidders should completely inspect the facilities as they relate to this Invitation to Bid. Failure to do so

will not relieve the successful bidder from the necessity of furnishing and installing without additional cost to the District

any materials and equipment or performing any labor that may be required to carry out the intent of the resulting contract.

The submission of a bid will be construed as an indication that the bidder is fully informed as to the extent and character

of the service required hereunder and can offer the services in compliance with the specifications.

Bid Withdrawal or Changes:

Bids may be withdrawn by letter, fax or in person prior to the time and date established for the opening of bids.

No Bid Modification without Written Approval:

Once the bids have been opened, such bids may not be modified in any way without the written approval of the District.

All bidders will be bound by any and all math calculations, misquotes or mistakes of any kind once the bids have been

opened.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.