Public Notice: Student Transportation Bid No. 2023-TR-3

BAYONNE BOARD OF EDUCATION
BAYONNE, NEW JERSEY 07002
The Youth of Today. The Leaders of Tomorrow
STUDENT TRANSPORTATION SERVICES
To and From School
Bid Specifications
2023-2024 Student Transportation
ServicesTransportation Services
Bid No. 2023-TR-3
Bid Opening Date Wednesday, October 11th, 2023
Bid Opening Time 10:00 A.M.
Sealed Bids to be Received and Opened
in the
Anna J. Hurbert Meeting Room
Bayonne Board of Education
669 Avenue A
Bayonne, New Jersey 00000
January 2020 REV 1/21/20

Bayonne Board of Education
LEGAL NOTICE
Request for Student Transportation Bids-To and From School
The School Business Administrator/Board Secretary of the Bayonne Board of Education, in the
County of Hudson, State of New Jersey, by authority of said Board, solicits sealed bids for 2023-
2024 Student Transportation Services.
The bids will be received at Business Office of the Bayonne Board of Education, located at 669
Avenue A, Bayonne, NJ 07002 up to
1:00 pm Prevailing Time
Wednesday, October 11th, 2023
On the above advertised date and time, the School Business Administrator/ Board Secretary or
the board appointed designee, shall publically receive and open all bids. The Board of Education
does not accept electronic (e-mail) submission of bids.
2023-2024
School Transportation Services -To and From School
Bid Number 2023-TR-3
Specifications and full information for the above advertised bid, may be obtained upon request
at the Business Office of the Bayonne Board of Education, located at 669 Avenue A, Bayonne,
NJ, 07002
All bids must be submitted on a bid form, contained in the specifications. Bids, which are not
submitted on such form, will be rejected.
Bidders are required to comply with the requirements of N.J.S.A 10: 5-31 et seq. and N.J.A.C.
17:27 Affirmative Action.
Each bid shall be accompanied by a bid bond, cashier's check or certified check made payable to
the Bayonne Board of Education, for five percent (5%) of the amount of the total bid, not to
exceed $50,000.
The Board of Education reserves the right to reject any or all bids. No proposals will be opened
previous to the hour designated in the advertisement and none will be received thereafter-
N.J.S.A. 18A:39-5.
By order of the Bayonne Board of Education.
Daniel Castles/Gary Maita School Business Administrator/Board Secretary
Bayonne Board of Education

ADVISORY INFORMATION FOR BIDDERS
PROMPTNESS OF BID SUBMITTAL
It is the responsibility of the bidder to ensure their bid is presented in a sealed envelope to the
Office of the School Business Administrator/Board Secretary, prior to the advertised bid date
and time. No bids will be received after the time designated in the bid advertisement. No
extensions or exceptions will be made. The School Business Administrator/Board Secretary's
Office is open Monday through Friday from 7:30 am - 4:00 pm according to the school calendar
and 8:00 am - 3:00 pm during the summer. Access to the School Business Administrator/Board
Secretary's Office may be delayed because of security clearance. Bidders may also submit bids
to the School Business Administrator/Board Secretary or designee at the bid opening meeting
held in the Board of Education Meeting Room of the administration building, prior to the
advertised bid opening date and time. Once again, bids will not be received after the time
designated in the advertisement.
PARKING AND SECURITY
Security is of a paramount concern and all visitors will be asked for identification. The security
check in process may take time. Parking in the vicinity of the board offices is at a premium and
bidders may be directed to the visitor's parking lot. Allow enough time to locate a parking
space and walk to the Board Room entrance.
Heavy traffic hours by the educational complex on school days are from 7:00 a.m. to 8:30 a.m.,
and between 1:40 p.m. and 3:10 p.m.
MAIL
Mail is brought to the Board Offices in mailbags, approximately 10:00 a.m. each day. The mail
is sorted within the district system, by departments. The School Business Administrator/Board
Secretary's Office routinely receives its mail at approximately 11:30 a.m.
UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES
Deliveries of this type usually begin at 10:00 a.m. These items are brought only to the
receptionist at the main building entrance. The receptionist then calls the various departments
with a request to pick up their items. There may be some delay in getting bids to the School
Business Administrator/Board Secretary's Office.
HAND DELIVER BIDS - SUGGESTED PRACTICE
Keeping the aforementioned items in mind, it is suggested bidders arrange to hand deliver their
bid to the Office of the School Business Administrator/Board Secretary, before the advertised
date and time. The person making the hand delivery will receive a time/date stamped receipt
from BOARD OF EDUCATION officials.

SPECIFICATIONS FOR STUDENT TRANSPORTATION SERVICES
Bayonne Board of Education
2023-2024 School Year
GENERAL PROVISIONS
1. All contractors must comply with current applicable New Jersey statutes, regulations and
with the policies and procedures of the district Board of Education governing student
transportation.
2. The term of the contract will be from September 1st through June 30th and according to
the school calendar, unless so specified differently on the Route Descriptions. Student
transportation contracts are deemed to include all State and Federal rules and procedures
pertaining to student transportation though not expressly stated.
3. It is the intent of the Board of Education to award a contract for transportation as soon as
possible after the date set for the opening of bids and to require the successful contractor
to provide transportation in accordance with the school calendar. The school calendar,
copy attached, is part of these specifications and of the contract. On routes which require
transportation to more than one school, the successful bidder is expected to follow the
school calendar and daily scheduled hours of each school at no additional cost, including
early dismissals and/or late arrivals as may be scheduled at times by the individual
schools.
4. The successful bidder will be considered an independent contractor and is not an agent,
servant, employee, or representative of the Bayonne Board of Education.
5. As authorized by the district Board of Education, only enrolled, eligible, public and private
school students, adults serving as chaperones or school personnel can be transported. The
vehicle (s) assigned to the routes specified herein cannot be not be utilized for other
purposes during the time periods designated by the route descriptions. There will be no
commingling of students from any other school district, ESC or agency that is not specifically
included in the bid specifications.
6. Vehicle(s) must arrive and/or depart the assigned school(s) as indicated on the enclosed
route descriptions.
7. No transportation contract can be subcontracted without the prior written approval of the
Bayonne Board of Education.
8. Bids are to be placed in a sealed envelope and plainly marked, "BIDS FOR 2023-2024
STUDENT TRANSPORTATION SERVICES, BID NUMBER 2023-TR-3 BAYONNE BOARD OF
EDUCATION" and presented to the School Business Administrator or designee of the
Bayonne Board of Education. The School Business Administrator/Board Secretary or
designated official will unseal the bids in the presence of the parties bidding and publicly

announce the contents. Bids will be received at the BayonneBoard of Education, Board
Rooms, located at 669 Avenue A, Bayonne, NJ up to
1:00 pm prevailing time
Wednesday October 11th, 2023
It is the responsibility of each bidder to ensure that their bid is complete and presented to the
School Business Administrator/Board Secretary prior to the advertised bid date and time. No bids
will be opened previous to the hour designated in the advertisement and none will be received
thereafter. N.J.S.A. 18A:39-5
9. If awarded a contract, your company/firm will ensure compliance with all applicable federal,
state and local regulations and will certify such compliance to the board of education upon
request.
10. The Board of Education reserves the right to transfer transportation contracts awarded
under these specifications to another board of education.
11. If any litigation should arise between the Bayonne Board of Education and the successful
bidder pursuant to the award of this contract, the venue for any suit must be laid in the
Superior Court of New Jersey, Law Division, in the county where the Board of Education
administering the contract is located.
BAYONNE Board of Education--Contact Officials
Board Secretary
Name: Gary Maita
Office Telephone: 201-858-5560
Emergency Cell Phone:
Fax: 201-858-5599
E-mail Gmaita@bboed.org
School Business Administrator
Name: Daniel Castles
Office Telephone: 201-858-5560
Fax: 201-858-5599
E-mail: Dcastles@bboed.org

ACCIDENT REPORTING
Contractors must ensure that every school bus driver will: a) immediately inform the
principal(s) of the receiving school(s) and the school business administrator or designee of the
district board of education providing the transportation following an accident which involves an
injury, death, or property damage, b) complete and file the accident report as prescribed by the
Commissioner of Education and deliver it to the principal(s) of the receiving school(s) by the
conclusion of the next working day, and c) deliver the report to the school business
administrator or designee of the district board of education providing the transportation after it
is signed by the principal(s) of the receiving school(s) in accordance with N.J.A.C. 6A:27-12.2. In
addition, the driver must also complete and file a motor vehicle accident report in accordance
with N.J.S.A. 39-4:130.
Accident reporting-N.J.A.C. 6A:27-12.2
(a) Every school bus driver must immediately inform the principal of the receiving school and
the school business administrator of the district board of education providing for the
transportation following an accident which involves an injury, death or property damage. The
driver must also complete and file the Preliminary School Bus Accident Report prescribed by the
Commissioner of Education within 10 days of the accident.
(b) In addition to the Preliminary School Bus Accident Report, the driver of a school bus
involved in an accident resulting in injury or death of any persons, or damage to property of any
one person in excess of $500.00 must within 10 days after such accident complete and file a
Motor Vehicle Accident Report in accordance with N.J.S.A. 39:4-130.
Failure to properly report school vehicle accidents in accordance with law and code will result
in an assessment of an initial penalty of $1,000.00 per accident.
AFFIRMATIVE ACTION
1. If awarded a contract, the vendor will be required to comply with the requirements of N.J.S.A
10: 5-31 et seq. and N.J.A.C. 17:27.
2. During the performance of this contract, the contractor agrees as follows:
(a) The contractor or subcontractor, where applicable, will not discriminate against any
employee or applicant for employment because of age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex. Except with respect to affectional or sexual orientation and gender
identity or expression, the contractor will take affirmative action to ensure that such applicants
are recruited and employed, and that employees are treated during employment, without
regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or
sexual orientation, gender identity or expression, disability, nationality or sex. Such equal
employment opportunity shall include, but not be limited to the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;

rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places, available to employees
and applicants for employment, notices to be provided by the Public Agency Compliance Officer
setting forth provisions of this nondiscrimination clause.
(b) The contractor or subcontractor, where applicable will, in all solicitations or
advertisements for employees placed by or on behalf of the contractor, state that all qualified
applicants will receive consideration for employment without regard to age, race, creed, color,
national origin, ancestry, marital status, affectional or sexual orientation, gender identity or
expression, disability, nationality or sex.
(c) The contractor or subcontractor, where applicable, will send to each labor union or
representative or workers with which it has a collective bargaining agreement or other contract
or understanding, a notice, to be provided by the agency contracting officer advising the labor
union or workers' representative of the contractor's commitments under this act and shall post
copies of the notice in conspicuous places available to employees and applicants for
employment.
(d) The contractor or subcontractor, where applicable, agrees to comply with any regulations
promulgated by the Treasurer pursuant to N.J.S.A 10:5-31 et seq., as amended and
supplemented from time to time, and the Americans with Disabilities Act.
(e) The contractor or subcontractor agrees to make good faith efforts to employ minority and
women workers consistent with the applicable county employment goals established in
accordance with N.J.A.C. 17:27-5.2, or a binding determination of the applicable county
employment goals determined by the Division, pursuant to N.J.A.C. 17: 27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment
agencies including, but not limited to, employment agencies, placement bureaus, colleges,
universities, labor unions, that it does not discriminate on the basis of age, creed, color,
national origin, ancestry, marital status, affectional or sexual orientation, gender identity or
expression, disability, nationality or sex, and it will discontinue the use of any recruitment
agency which engages in direct or indirect discriminatory practices. The contractor or
subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all
personnel testing conforms with the principles of job-related testing, as established by the
statutes and court decisions of the State of New Jersey and as established by applicable Federal
law and applicable Federal court decisions. In conforming with the applicable employment
goals, the contractor or subcontractor agrees to review all procedures relating to transfer,
upgrading, downgrading and layoff to ensure that all such actions are taken without regard to
age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation,
gender identity or expression, disability, nationality or sex, consistent with the statutes and
court decisions of the State of New Jersey, and applicable Federal law and applicable Federal
court decisions.

(i) The contractor shall submit to the public agency, after notification of award but prior to
execution of a goods and services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval
Certificate of Employee Information Report
Employee Information Report Form AA302
(j) The contractor and its subcontractors shall furnish such reports or other documents to the
Div. of Contract Compliance & EEO as may be requested by the office from time to time in
order to carry out the purposes of these regulations, and public agencies shall furnish such
information as may be requested by the Div. of Contract Compliance & EEO for conducting a
compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C.
17:27.
Affirmative Action Requirements
Each company shall submit to the Bayonne Board of Education, after notification of award, but
prior to execution of a goods and services contract, one of the following three documents:
Appropriate evidence that the contractor is operating under an existing federally
approved or sanctioned affirmative action program;
A Certificate of Employee Information Report approval issued in accordance with
N.J.A.C.17:27-4; or
The successful bidder (respondent) shall complete an Employee Information Report,
Form AA-302, and submit it to the Division of Purchase and Property Contract
Compliance and Audit Unit with a check or money order for $150.00 made payable to
the Treasurer, State of NEW JERSEY and forward a copy of the form and check/money
order to the board of education. Upon submission and review by the Division, the
Report shall constitute evidence of compliance with the regulations.
Please note: A completed and signed Affirmative Action Questionnaire is required with
submission of bid/proposal.
Failure to submit the Certificate of Employee Information Report or other recognized
Affirmative Action evidence prior to the award will result in the rejection of the bid/proposal.
If awarded a contract your company/firm will be required to comply with the requirements of
N.J.S.A. 10:5-31 et seq., and N.J.A.C. 17:27 et seq., and the terms and conditions of the
Mandatory Equal Employment Opportunity Language-Exhibit A.

Sample Certificate of Employee Information Report
ANTI-BULLYING BILL OF RIGHTS-REPORTING OF HARASSMENT, INTIMIDATION AND BULLYING
The contracted service provider shall comply with all applicable provisions of the New Jersey Anti-
Bullying Bill of Rights Act-N.J.S.A. 18A:37-13.1 et seq., all applicable code and regulations, and the Anti-
Bullying Policy of the Board of Education. The district shall provide to the contracted service provider a
copy of the board's Anti-Bullying Policy.
In accordance with N.J.A.C. 6A:16-7.7 (c), a contracted service provider, who has witnessed, or has
reliable information that a student has been subject to harassment, intimidation, or bullying shall
immediately report the incident to any school administrator or safe schools resource officer, or the
School Business Administrator/Board Secretary.
ANTI-DISCRIMINATION PROVISIONS-N.J.S.A. 10:2-1
N.J.S.A. 10:2-1. Anti-discrimination provisions. Every contract for or on behalf of the State or
any county or municipality or other political subdivision of the State, or any agency of or
authority created by any of the foregoing, for the construction, alteration or repair of any public
building or public work or for the acquisition of materials, equipment, supplies or services shall
contain provisions by which the contractor agrees that:
a. In the hiring of persons for the performance of work under this contract or any subcontract
hereunder, or for the procurement, manufacture, assembling or furnishing of any such
materials, equipment, supplies or services to be acquired under this contract, no contractor,

nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race,
creed, color, national origin, ancestry, marital status, gender identity or expression, affectional
or sexual orientation or sex, discriminate against any person who is qualified and available to
perform the work to which the employment relates;
b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate
against or intimidate any employee engaged in the performance of work under this contract or
any subcontract hereunder, or engaged in the procurement, manufacture, assembling or
furnishing of any such materials, equipment, supplies or services to be acquired under such
contract, on account of race, creed, color, national origin, ancestry, marital status, gender
identity or expression, affectional or sexual orientation or sex;
c. There may be deducted from the amount payable to the contractor by the contracting public
agency, under this contract, a penalty of $50.00 for each person for each calendar day during
which such person is discriminated against or intimidated in violation of the provisions of the
contract; and
d. This contract may be canceled or terminated by the contracting public agency, and all money
due or to become due hereunder may be forfeited, for any violation of this section of the
contract occurring after notice to the contractor from the contracting public agency of any prior
violation of this section of the contract.
No provision in this section shall be construed to prevent a board of education from designating
that a contract, subcontract or other means of procurement of goods, services, equipment or
construction shall be awarded to a small business enterprise, minority business enterprise or a
women's business enterprise pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).
BACKGROUND CHECKS; DRIVER ABSTRACT RECORDS SUBMISSION
1. The contractor must ensure compliance with the requirement of N.J.S.A 18A:39-17 through
20 governing criminal history background checks, and must annually submit documents
necessary to obtain the driver abstract records to the Executive County Superintendent of
Schools on or before August 31 or upon employment for newly hired drivers.
2. The contractor must ensure compliance with the requirements of N.J.S.A. 18A:6-7.6 through
12 governing child abuse and sexual misconduct checks. Additional information on this
requirement is available from the NEW JERSEY DOE Office of Student Protection, Pre-
Employment Resources at:
https://www.state.New Jersey.us/education/educators/crimhist/preemployment/.