RFP 2526-002 EMERGENCY MANAGEMENT - OPEN

Location:	Florida
Posted:	Dec 12, 2025
Due:	Jan 6, 2026
Agency:	School District of DeSoto County
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Publication URL:	To access bid details, please log in.

Desoto County School District intends to enter into an emergency-use zero-dollar “stand-by” contract with one (1) or more Consultant(s) who will, as needed, provide a wide range of disaster management, mitigation, and recovery professional services.

We are seeking a company to assist with Federal Grant Assistance Services, Debris Monitoring, Development/Revision of Plans, Documentation and Reporting, Conducting Exercises, and Program Management and Administrative Services Assistance. Specifications are included in the attached RFP 2526-002

RFP2526-002 DOCUMENTS

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Cut along the outer border and affix this label to your sealed envelope

to identify it as a “Sealed Proposal”.

Submissions must be in an envelope separate from any

express mail or courier envelopes, as those will be opened

and discarded.

Be sure to include the name of the company submitting the proposal where requested.

SEALED PROPOSAL • DO NOT OPEN

SOLICITATION NO.:

RFP 2526-002

SOLICITATION TITLE: Emergency Management

SUBMISSION DUE DATE/TIME: ________________

SUBMITTED BY: _______________________________________

(Name of Company)

DELIVER TO:

PURCHASING DEPARTMENT

530 LaSolona Avenue

Arcadia, FL 34266

Please Note:

From time to time, addenda may be issued to this solicitation. Any

such addenda will be posted on the Web at

http//www.desotoschools.com and to the bid at

www.publicpurchase.com. You should periodically check the Web

sites to download any addenda which may have been issued.

NOTICE TO INTERESTED RESPONDENTS

You are hereby invited by the School Board of DeSoto County to submit a proposal on

furnishing and delivering the following commodity(s)/service(s):

SOLICITATION NAME: Emergency Management

SOLICITATION NUMBER: 2526-002 RFP

DeSoto County Schools Purchasing

Department

Michelle Sikes, Purchasing Specialist

530 LaSolona Avenue

Arcadia, FL 34266

(863) 494-4222

School Board of

DeSoto County,

Florida

Kelly Mercer – Chair

Jami Schueneman – Vice Chair

Asena Mott

Karen Chancey

Dr. Sharon Goodman

Superintendent

Dr. Bobby Bennett

DeSoto County Schools is an equal

opportunity institution for education

and employment

SUBMISSION DUE DATE AND TIME: 1/6/26 2:00 P.M.

SCOPE OF PROJECT:

THE SCHOOL DISTRICT OF DESOTO COUNTY is seeking a company to provide an emergency-use

zero-dollar “stand-by” contract with one (1) or more Consultant(s) who will, as needed, provide a wide range

of disaster management, mitigation, and recovery professional services.

Proposals will be considered only from contractors, manufacturers, authorized distributors or dealers who are

normally engaged in the manufacture, sale or distribution of the materials or services requested herein. The

respondent must have adequate organization, facilities, equipment and personnel to ensure prompt and efficient

service to the School Board of DeSoto County, Florida. Respondent must be able to perform service and

deliverable under a State of Florida term contract.

Interested respondents may obtain a Solicitation Package, and any associated addenda, from our Web site @

www.desotoschools.com, www.publicpurchase.com , or in person at the Office of the Purchasing Department at the

above address. To become a registered vendor and receive automatic notifications of any current bid solicitations

for the DeSoto County School District, Purchasing Department, you must register online with the district’s new

automated “Public Purchase” system. Sign-on and register at http://www.publicpurchase.com. There is NO vendor

fee for this service. Attach your company’s W9 Form electronically online by uploading to your company’s

application.

Be advised, official notifications of contract approvals and board approved purchasing tabulations, for all

successful vendors, will be electronically posted on the above Public Purchase website (location of the original

solicitation document) and the District website. On the first available business day following the school board

meeting.

If you are not submitting a proposal, please complete the NO BID section at the bottom of this

page and return. If you fail to respond with either a proposal or a no bid, your company may

be removed from our broadcast list!

PRE-QUALIFICATION REQUIRED: N/A

Fl Statue 1013.46 (2) requires the School District of DeSoto County, Florida to pre-qualify contractors for

construction contracts. An application has been included in the solicitation document if required. You

will need to complete and return the Application by ___@ --pm to the Facilities Division if you intend to

submit a proposal for consideration. If you have any questions please call our Facilities Division. (863) 494-

4222

Mail or Deliver completed Pre-Qualification Applications to: DeSoto County Schools, Facilities Division, 530

LaSolona Avenue, Arcadia, FL 34266; Attn: Facilities Director

PRE-BID CONFERENCE

N/A

A pre-bid conference will be held at the DeSoto School Board Conference Room on______________.

Once in the board room, we will discuss any Q & A’s, then we will go to the school sites to review for

measurements. Attendance at this pre-bid conference is MANDATORY in order for all potential respondents

to receive the benefit of answers to theirs and other’s technical questions first hand. Pre-Bid Sign-In Sheet

will be located at the front desk; the Sheet will be taken up promptly at @ 10:00 am. If you are not the

prime respondent but are attending on behalf of someone else, please make note of this when signing the

attendance roster where indicated. We apologize for any inconvenience this may cause you, but it is

imperative that all information be disseminated in a public forum with all potential respondents present to

minimize confusion or misunderstandings. Additions or changes to the original solicitation documents

resulting from this conference of a material nature, will be documented in the form of written addenda and

distributed to all attendees. Please note that if you are late to the pre-bid conference and are unable to sign

the attendance roster, you will lose eligibility to submit a proposal. You may still, however, attend the

conference if you wish. Please allow time (30 minutes recommended) for parking and Front Office

visitor processing – have Driver’s License ready for receptionist. Please bring your purchased

specification plans with you to this meeting.

SUBMIT PROPOSAL TO:

PURCHASING DEPARTMENT

School Board of DeSoto County, Florida

530 LaSolona Avenue

Arcadia, Florida 34266-4911

SOLICITATION TITLE: Emergency Management

F.O.B.

DESTINATION

POINT:

INVITATION TO BID

SOLICITATION

NO.

BUYER:

(863)

ISSUE

2526-002 RFP

494-4222

SUBMISSION DUE DATE AND TIME: 1/6/26 2:00 P.M.

OPENING LOCATION: School District Conference Room

SUBMITTALS:

Certain Submittals are required with this solicitation. See the SUBMITTALS CHECKLIST found later in the solicitation document for details. Submit

complete copies (1 original & required number of copies) of your proposal. Each proposal should include all information and submittals requested in

this solicitation. Incomplete proposals may be declared non-responsive.

USE OF FEDERAL FUNDS: If the District intends to utilize Federal funds to make purchases from this solicitation, required clauses from 34 CFR

80.36(i) will apply as specified in the General Terms & Conditions.

PURCHASING CARDS:

Not applicable to this solicitation

District personnel may choose to use a Visa Purchasing Card in place of a purchase order to make purchases from this solicitation. Unless exception

to this condition is checked below, the respondent, by submitting a proposal, agrees to accept the purchasing card as an acceptable form of payment

and may not add additional service fees or handling charges to purchases made with the purchasing card. Refusal to accept this condition may cause

your proposal to be declared non-responsive.

I do not accept the above condition

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. Regulation #6A1.012 (5): - With the consent and agreement of the successful respondent(s),

purchases may be made under this contract by other governmental agencies within the state of Florida. Such purchases shall be governed by the same

terms and conditions as stated herein.

Note to Respondent:

A. A signed proposal submitted to the School Board obligates the respondent to all terms, conditions and specifications stated in this solicitation

document, unless exceptions are taken and clearly stated in the respondent’s proposal.

B. Proposals received after the date & time specified will not be accepted.

RESPONDENT MUST FILL IN THE INFORMATION LISTED BELOW AND SIGN WHERE INDICATED FOR PROPOSAL TO BE CONSIDERED

Company Name:

FEIN:

Address:

Telephone: ( )

Ext.

City, State:

Zip:

FAX:

()

NON COLLUSION: - The respondent, by affixing its signature to this proposal, certifies that its proposal is made without previous

understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s), and is in all respects

fair, without outside control, collusion, fraud, or otherwise illegal action.

Signature of Owner or Authorized

Officer/Agent

E-mail:

Typed Name of Above:

Title:

I hereby certify that I am submitting the following information as my company’s proposal and understand that by virtue of executing and returning this required Invitation

Form with this proposal, that I further certify full, complete and unconditional acceptance of the contents of this Competitive Solicitation or Request For Proposal, all

Attachments, Worksheets, Appendices, Supplemental Materials, and the contents of any Addendum released hereto.

NO BID: I hereby submit a “no bid” for the reasons checked below:

Insufficient time to respond

Addenda were received too late to respond

Could not meet specifications

Specifications were unclear or restrictive

Terms & Conditions were unclear or restrictive

We do not bid directly

DIS-ADO-1—1-024-r06/09

Could not meet Insurance requirements

Could not meet bonding requirements

We do not offer the product or service requested

Our schedule will not permit us to respond

Keep our company on the broadcast list for future solicitations

Remove our company name from the broadcast list for future solicitations

The School Board Of DeSoto County Prohibits Discrimination In All Purchasing And

Contracting 3 of 37

GENERAL TERMS & CONDITIONS

FEDERAL REGULATIONS

ADDENDUM

1. The parties agree to comply with all federal regulations as applicable under 34 CFR 80.36(I), including but not

limited to all applicable notice and reporting requirements pursuant to the:

• Anti-Lobbying Act: (31 USC 1352)

• Breach of Contract and Termination for Cause: (34 CFR 80.36(I)(1)):

• Clean Air Act: (34 CFR 80.36(I)(12))

• Clean Water Act: (34 CFR 80.36(I)(12))

• Contract Work Hours & Safety Standards Act: (34 CFR 80.36(I)(6))

• Copeland “Anti-Kickback” Act: (34 CFR 80.36(I)(4))

• Davis-Bacon Act: (34 CFR 80.36(I)(5))

• Energy Efficiency: (34 CFR 80.36(I)(13))

• Equal Employment Opportunity: (34 CFR 80.36(I)(3))

• Intellectual Properties: (34 CFR 80.36(I)(8)-(9))

2. ANTI-LOBBYING: (31 USC 1352)

All vendors, contractors, subcontractors, and contractors that apply or bid for an award exceeding $100,000.00 shall comply with all

applicable standards under 31 U.S.C. 1352 Byrd Anti-Lobbying Amendment and shall file a certification in compliance with same. Each

tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.

3. BREACH OF CONTRACT AND TERMINATION FOR CAUSE: (34 CFR 80.36(I)(1); 2 CFR 200, App. II)

The School Board reserves the right to terminate this contract for cause. The failure of the vendor to comply with any provision of this

contract shall constitute a breach of contract and just cause for termination. Prior to the School Board terminating a contract, the

Superintendent will initiate an internal review of the case in which the vendor may be invited to participate. If after examining the facts

surrounding the case, the Superintendent feels that sufficient grounds exist to declare the vendor in default, he or she shall notify the

vendor in writing, making specific reference to the provision(s) that gave rise to the default. The vendor shall then be entitled to a period

of ten (10) working days, or available working days until service/delivery due date, whichever is greater, from receipt of such notice in

which to cure the breach. If the breach is not cured within the allowed period, the Superintendent (or designee) shall serve a written

notice of termination on the vendor, which shall become effective on the due date or ten (10) calendar days from the vendor’s receipt of

such notice, whichever is greater. The failure of either party to exercise this right shall not be considered a waiver of such right in the

event of any further breach or non-compliance. In the case of termination, only the portion of the contract satisfactorily performed before

the date of termination will be due and payable to the vendor. The Board or its designee may enter into settlement negotiations and

agree to settlement where not prohibited by law, and for a reason(s) not in conflict with the Board’s policies, procedures, code of conduct,

or state or federal requirements.

Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency

Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, shall address

administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such

sanctions and penalties as appropriate (2 CFR 200, App. II (A)).

If bid performance security was required with the solicitation, the School Board may elect to execute the performance security as liquidated

damages. If bid performance security was not required, the respondent shall pay to the School Board, as liquidated damages, an amount

equal to 5% of the total estimated value of the item(s) in question or $25.00, whichever amount is larger. If the proposal pricing was

expressed as a lump sum amount, then the amount due will be 5% of the remaining value of the contract. A vendor who fails to pay said

liquidated damages within fifteen (15) days after notification that liquidated damages are due, shall lose eligibility to transact business

with the School Board for a period of not less than one (1) year, but no more than two (2) years after the date of the default. Thereafter,

the respondent may request to be reinstated to the active respondents list.

4. CLEAN AIR/WATER ACT: (34 CFR 80.36(I)(12))

All vendors, contractors and subcontractors shall comply with all applicable standards, orders, or requirements issued under section 306

of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental

Protection Agency regulations (40 CFR part 15). This provision shall apply to contracts, subcontracts, and sub grants of amounts in

excess of $100,000.00.

5. CONTRACT WORK HOURS & SAFETY STANDARDS ACT: (34 CFR 80.36(I)(6))

All vendors, contractors and subcontractors shall comply with sections 103 and 107 of the Contract Work Hours and Safety Standards

Act (40 U.S.C. 327–330, 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR part 5). This provision shall

THE SCHOOL BOARD OF DESOTO COUNTY PROHIBITS DISCRIMINATION IN ALL PURCHASING AND CONTRACTING.

Page 4 of 37

GENERAL TERMS & CONDITIONS

FEDERAL REGULATIONS

ADDENDUM

apply to all construction contracts awarded by the School Board and sub grantees in excess of $2,000.00, and in excess of $2,500.00 for

other contracts, involving the employment of mechanics or laborers.

6. COPELAND “ANTI-KICKBACK” ACT: (34 CFR 80.36(I)(4))

All vendors, contractors and subcontractors shall comply with the Copeland ‘‘Anti-Kickback’’ Act (18 U.S.C. 874) as supplemented in

Department of Labor regulations (29 CFR part 3). This provision shall apply to all contracts and sub grants for construction or repair.

7. DAVIS-BACON ACT: (34 CFR 80.36(I)(5))

All vendors, contractors and subcontractors shall comply with the Davis-Bacon Act (40 U.S.C. 276a to 276a–7) as supplemented by

Department of Labor regulations (29 CFR part 5), including but not limited to the provision that all contractors or subcontractors shall pay

wages that are not less than those established for the locality of the project (prevailing wage rates). (20 U.S.C. 1232b Labor Standards).

Each contractor or subrecipient is prohibited from inducing, by any means, any person employed in the construction, completion, or repair

of public work, to give up any part of the compensation to which he or she is otherwise entitled. This provision shall apply to construction

contracts in excess of $2,000.00 awarded by the School Board and sub grantees when required by Federal grant program legislation.

8. ENERGY EFFICIENCY: (34 CFR 80.36(I)(13))

All vendors, contractors and subcontractors shall comply with mandatory standards and policies relating to energy efficiency, which are

contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94–163, 89

Stat. 871).

9. EQUAL EMPLOYMENT OPPORTUNITY: (34 CFR 80.36(I)(3))

All vendors, contractors and subcontractors shall comply with Executive Order 11246 of September 24, 1965, entitled ‘‘Equal Employment

Opportunity,’’ as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41

CFR chapter 60). This provision applies to all construction contracts awarded in excess of $10,000.00 by the Board and its contractors

or sub grantees.

10. INTELLECTUAL PROPERTIES: (34 CFR 80.36(I)(8)-(9))

If this Contract specifically provides for product development work on behalf of the School Board, any discovery, invention or work product

produced for the School Board under this contract shall be the sole and exclusive property of the School Board. The vendor assigns to

the School Board any and all claims of any kind, type or nature to such property, including but not limited to patent rights, copyrights and

rights in data, arising out of the specific development covered by such Contract. Unless specifically agreed by the parties in writing, this

paragraph will not apply to customizations of vendor’s product. Any intellectual property rights arising out of such customizations will be

the property of the vendor. The parties acknowledge that if this Contract does not specifically include the funding of any development,

then all products, processes, or similar works developed and/or prepared by vendor in the course of this Contract shall be the exclusive

property of the vendor.

If the parties’ Agreement specifically provides for product development work on behalf of the School Board, any discovery, invention or

work product produced for the School Board under this contract shall be the sole and exclusive property of the School Board. The vendor

assigns to the School Board any and all claims of any kind, type or nature to such property, including but not limited to patent rights,

copyrights and rights in data, arising out of the specific development covered by such Contract. Unless specifically agreed by the parties

in writing, this paragraph will not apply to customizations of vendor’s product. Any intellectual property rights arising out of such

customizations will be the property of vendor. The parties acknowledge that if this Contract does not specifically include the funding of

any development, then all products, processes, or similar works developed and/or prepared by vendor in the course of this Contract shall

be the exclusive property of the vendor.

11. PROCUREMENT OF RECOVERED MATERIALS: (2 CFR § 200.323)

The Board and its contractors shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation

and Recovery Act. The parties shall procure only items designated in guidelines of the Environmental Protection Agency (EPA) at 40

CFR part 247, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal

year exceeded $10,000; as identified in the EPA guidelines.

12. TELECOMMUNICATIONS AND VIDEO SURVEILLANCE: (2 CFR § 200.216)

The Board and any federal funding subrecipients shall comply with all prohibitions and maintain all protections available under 2 CFR §§

200.216 and 200.471 and Public Law 115-232, section 889.

13. DOMESTIC PROCUREMENTS: (2 CFR § 200.322)

The Board and any federal funding subrecipients shall provide a preference for the purchase, acquisition, or use of goods, products, or

materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products),

including all subawards, contracts, and purchase orders for work or products under a federal award.

THE SCHOOL BOARD OF DESOTO COUNTY PROHIBITS DISCRIMINATION IN ALL PURCHASING AND CONTRACTING.

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RFP 2526-002 EMERGENCY MANAGEMENT - OPEN

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