Airfield West Lighting Vault Docking Station

PROJECT MANUAL
FOR
AIRFIELD WEST LIGHTING VAULT DOCKING STATION
ITB NUMBER: AVIA 27-04
CHARLOTTE DOUGLAS INTERNATIONAL AIRPORT
CITY OF CHARLOTTE, NORTH CAROLINA
ADVERTISEMENT DATE: OCTOBER 1, 2026
(Vertical Non-Federal)
DEVELOPMENT NUMBER: 4020902101
PROJECT NUMBER: ITB AVIA 27-04
CONTRACT NUMBER: TBD
COVER PAGE

AIRFIELD WEST LIGHTING VAULT DOCKING STATION (rev. 09.09.2026)
ITB Number: AVIA 27-04 | Project Number: 4020902101
Table of Contents
I. INVITATION TO BID .............................................................................................................. 1
II. INSTRUCTIONS TO BIDDERS ............................................................................................. 6
INSTRUCTIONS TO BIDDERS ................................................................................................. 7
1.0 DEFINITIONS ............................................................................................................... 7
2.0 CONTRACT TIME ...................................................................................................... 11
3.0 CHARLOTTE BUSINESS INCLUSION ("CBI") PROGRAM ....................................... 12
4.0 SITE TOURS .............................................................................................................. 12
5.0 GOVERNING ORDER OF BIDDING AND CONTRACT DOCUMENTS .................... 12
6.0 BIDDER REPRESENTATIONS .................................................................................. 13
7.0 BID DOCUMENTS ..................................................................................................... 14
8.0 BIDDING PROCEDURE ............................................................................................. 16
9.0 CONSIDERATION OF BIDS ...................................................................................... 19
10.0 PRE-AWARD .......................................................................................................... 21
11.0 AWARD OF CONTRACT ........................................................................................ 21
12.0 FINANCIAL .............................................................................................................. 21
13.0 CONFIDENTIALITY REQUIREMENTS .................................................................. 22
14.0 PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS) ............................... 25
III. BID FORM AND SUPPLEMENTS .................................................................................... 26
A. ITEMIZED BID ................................................................................................................... 27
B. EXECUTION OF BID ......................................................................................................... 28
C. COMMERCIAL NON-DISCRIMINATION CERTIFICATION .............................................. 29
D. CBI FORM 3: SUBCONTRACTOR/SUPPLIER UTILIZATION COMMITMENT ................ 30
IV. CONTRACT REQUIREMENTS ........................................................................................ 33
A. AIA DOCUMENT A101- 2017 - STANDARD FORM OF AGREEMENT ........................... 34
ARTICLE 1 THE CONTRACT DOCUMENTS .................................................................... 35
ARTICLE 2 THE WORK OF THIS CONTRACT ................................................................. 35
ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION ............. 35
ARTICLE 4 CONTRACT SUM ........................................................................................... 36
ARTICLE 5 PAYMENTS..................................................................................................... 37
ARTICLE 6 DISPUTE RESOLUTION ................................................................................ 40
ARTICLE 7 TERMINATION OR SUSPENSION ................................................................. 40
ARTICLE 8 MISCELLANEOUS PROVISIONS .................................................................. 40
ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS ........................................... 41
ARTICLE 10 INSURANCE AND BONDS ........................................................................... 42
ARTICLE 11 CHARLOTTE BUSINESS INCLUSION ("CBI") PROGRAM COMMITTED
GOAL ................................................................................................................................... 42
EXHIBIT A-1 ADDITIONS AND DELETIONS REPORT FOR AIA DOCUMENT A101-2017
............................................................................................................................................. 45
B. AIA DOCUMENT A201- 2017 - GENERAL CONDITIONS (MODIFIED) ........................... 52
ARTICLE 1 GENERAL PROVISIONS ................................................................................ 63
ARTICLE 2 OWNER .......................................................................................................... 65
ARTICLE 3 CONTRACTOR ............................................................................................... 66
ARTICLE 4 ARCHITECT .................................................................................................... 73
ARTICLE 5 SUBCONTRACTORS ..................................................................................... 75
ARTICLE 6 CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS .......... 76
TABLE OF CONTENTS

AIRFIELD WEST LIGHTING VAULT DOCKING STATION (rev. 09.09.2026)
ITB Number: AVIA 27-04 | Project Number: 4020902101
ARTICLE 7 CHANGES IN THE WORK .............................................................................. 78
ARTICLE 8 TIME ................................................................................................................ 80
ARTICLE 9 PAYMENTS AND COMPLETION ................................................................... 80
ARTICLE 10 PROTECTION OF PERSONS AND PROPERTY ......................................... 85
ARTICLE 11 INSURANCE AND BONDS ........................................................................... 88
ARTICLE 12 UNCOVERING AND CORRECTION OF WORK .......................................... 88
ARTICLE 13 MISCELLANEOUS PROVISIONS ................................................................ 89
ARTICLE 14 TERMINATION OR SUSPENSION OF THE CONTRACT ........................... 91
ARTICLE 15 CLAIMS AND DISPUTES ............................................................................. 93
EXHIBIT B-1 ADDITIONS AND DELETIONS REPORT FOR AIA DOCUMENT A201-2017
............................................................................................................................................. 94
C. SUPPLEMENTAL GENERAL CONDITIONS .................................................................. 126
D. SPECIAL CONDITIONS FOR NON-FEDERAL PROJECTS ........................................... 145
E. INSURANCE REQUIREMENTS ..................................................................................... 150
F. FEDERAL REQUIREMENTS .......................................................................................... 153
1. CIVIL RIGHTS - GENERAL (A4) ............................................................................. 153
2. CIVIL RIGHTS - TITLE VI ASSURANCES (A5) ...................................................... 153
3. FAIR LABOR STANDARDS ACT (A15) ................................................................... 156
4. OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 (A17) .............................. 156
G. DIGITAL CAD STANDARDS FOR AIRPORT PROJECTS (REV. 5.08.2023) ................... 157
V. CHARLOTTE BUSINESS INCLUSION PROGRAM ...................................................... 158
1. CHARLOTTE BUSINESS INCLUSION PROGRAM: ......................................................... 159
2. APPLICATION: .................................................................................................................. 159
3. CBI CONTRACT PROVISIONS: ........................................................................................ 160
4. CBI FORMS: ...................................................................................................................... 163
VI. AIRPORT SECURITY REQUIREMENTS ....................................................................... 165
A. CLT SECURITY PROGRAM ........................................................................................... 166
B. AIRPORT CREDENTIALING REQUIREMENTS ............................................................ 169
C. CONSTRUCTION SECURITY PLAN .............................................................................. 170
D. SECURITY ACCEPTANCE TESTING PROCESS .......................................................... 170
VII. CONTRACT FORMS ...................................................................................................... 172
A. STATE/COUNTY SALES/USE TAX STATEMENT ......................................................... 173
B. CHANGE ORDER FORM ................................................................................................ 174
C. CONTINGENCY TRANSFER FORM .............................................................................. 177
D. CONTRACTOR'S AFFIDAVIT - RELEASE AND WAIVER OF CLAIMS ......................... 179
VIII. TECHNICAL SPECIFICATIONS ................................................................................. 180
IX. PLANS ............................................................................................................................ 181
TABLE OF CONTENTS

AIRFIELD WEST LIGHTING VAULT DOCKING STATION (rev. 09.09.2026)
ITB Number: AVIA 27-04 | Project Number: 4020902101
I. INVITATION TO BID
INVITATION TO BID 1

AIRFIELD WEST LIGHTING VAULT DOCKING STATION (rev. 09.09.2026)
ITB Number: AVIA 27-04 | Project Number: 4020902101
INVITATION TO BID
The City of Charlotte (the "City") hereby invites sealed bids for the following project at Charlotte
Douglas International Airport:
PROJECT NAME: Airfield West Lighting Vault Docking Station
PROJECT NUMBER: AVIA 27-04
PMIS BID PORTAL LINK: https://gateway.app.e-
builder.net/app/bidders/landing?accountid=80fe0a4a-
0c8f-4fcd-ac93-cc9db65522cb&projectid=5d56a1f5-
a212-49cb-8b36-
009b9d822b7a&bidpackageid=c74fb7af-0288-4579-
8351-1d5b8a2f9df9
October 14, 2026, at 10:00 AM EDT, Airfield West
SITE TOUR: Lighting Vault, 5740A ARFF RD, CHARLOTTE, NC,
28208. See Section 4.0 "SITE VISIT" for information on
how to complete mandatory registration to attend.
BID DUE DATE AND TIME: October 29, 2026, at 2:00 PM EST.
https://teams.microsoft.com/meet/243224470557033?p=
BID OPENING LINK:
c2shJf1T03a5rG9Jzj
BID OPENING ID: 243 224 470 557 033
BID OPENING PASSWORD: Dp24Pj6T
SCOPE OF WORK:
The Contractor shall provide all labor, supervision, equipment, tools, transportation,
miscellaneous materials, permits, inspections, testing, and incidentals required to complete the
installation of an Owner-furnished Generator Docking Station at the West Airfield Lighting Vault.
The Lighting Vault is currently equipped with an existing diesel generator without temporary power
connections. The docking station must be connected to the existing standby power system ahead
of the existing transfer switch.
The work includes, but is not limited to:
Installation of the owner-furnished generator docking station.
Construction of the concrete equipment pad.
Modification of the existing standby power system.
Installation of new feeders, conduits, grounding, and control wiring.
Interior lighting upgrades.
Replacement of exit signs.
Testing, startup, commissioning, cleanup, and restoration.
All work shall comply with the contract drawings, NEC, Charlotte Douglas International Airport
standards, FAA coordination requirements, and all applicable local codes.
INVITATION TO BID 2

AIRFIELD WEST LIGHTING VAULT DOCKING STATION (rev. 09.09.2026)
ITB Number: AVIA 27-04 | Project Number: 4020902101
Owner-Furnished Equipment
The Owner will furnish:
One (1) 1600A, 480/277V, 3-Phase Generator Docking Station with integral rotary
transfer switch.
The Contractor shall:
Install the equipment per manufacturer's recommendations.
Provide all anchors, mounting hardware, conduit, conductors, grounding, fittings, and
miscellaneous materials necessary for complete installation.
Contractor Work
The Contractor shall furnish and install all materials not specifically identified as Owner-furnished
including:
Site Work
Verify existing site conditions.
Verify utility locations.
Protect existing utilities.
Install equipment pad.
Restore disturbed areas.
Concrete pad shall be constructed in accordance with the docking station manufacturer's
requirements.
Electrical Installation
Install complete electrical system including:
Intercept existing standby generator feeder from existing ATS to docking station.
Install conduit and feeder wires to existing ATS from docking station.
Install new signal conduit and wiring from docking station to existing ATS.
Install weatherproof receptacle adjacent to docking station.
Make all electrical terminations.
Verify neutral-ground bonding requirements.
Verify existing grounding system.
Provide engraved phenolic labels for Docking Station.
Existing feeder conductors and conduit shall be matched in size and type unless otherwise
approved by the Engineer.
Lighting Modifications
Provide:
Remove existing fluorescent lamps.
Remove existing fluorescent ballasts.
Install new LED lamps.
Replace all exit signs with new LED exit signs.
Reuse existing conduit and wiring where indicated.
INVITATION TO BID 3

AIRFIELD WEST LIGHTING VAULT DOCKING STATION (rev. 09.09.2026)
ITB Number: AVIA 27-04 | Project Number: 4020902101
Maintain emergency lighting functionality.
Electrical Shutdown
The Contractor shall:
Coordinate all outages with Airport Facilities.
Coordinate outages with the FAA.
Submit a written outage plan.
Schedule shutdowns at least two weeks in advance.
Minimize outage duration.
Restore power immediately following completion of work.
No shutdowns shall occur without written approval from the Owner.
Testing & Commissioning
Perform:
Continuity testing
Insulation resistance testing (Megger)
Grounding verification
Torque verification of all electrical connections
Operational testing of docking station
Rotary transfer switch operation
Generator connection verification
Functional testing witnessed by Owner
Provide written test reports.
Contractor Responsibilities
The Contractor shall:
Visit the site before beginning work.
Verify all existing conditions.
Protect existing facilities.
Coordinate with Airport Operations.
Maintain a clean work area.
Dispose of all demolition materials.
Repair any damage caused by construction.
Maintain NEC working clearances.
Furnish all incidental materials required for a complete installation, whether specifically shown on
the drawings or not.
Bidders may obtain the complete Project Manual, including all plans, drawings, specifications,
and addenda ("Bid Documents") beginning October 1, 2026, from the Bid Portal. Bidders may
access the bid portal via the Bid Portal link shown above.
INVITATION TO BID 4

AIRFIELD WEST LIGHTING VAULT DOCKING STATION (rev. 09.09.2026)
ITB Number: AVIA 27-04 | Project Number: 4020902101
Pre-Bid Conference: Attendance at the Pre-Bid Conference is not mandatory but is strongly
encouraged. All visitors to the CLT Center are required to show photo ID and obtain a visitor's
pass from the CLT Center front desk. Please allow time for this procedure as the Pre-Bid Meeting
time cannot be changed for any reason. Preferred brand alternates, to the extent applicable, will
be addressed at the Pre-Bid Meeting.
Title VI Solicitation Notice:
The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,
42 U.S.C. 2000d to 2000d-4), 28 CFR 50.3. and 49 CFR Part 21, hereby notifies all bidders
that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all
contractors will be afforded full opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of the owner's race, color, national origin, sex, creed,
age, or disability in consideration for an award. A5.3.1
Attempts to Influence the Selection Process
Except for clarifying written questions sent to the ITB Manager, all Bidders, including all persons
acting on their behalf, are strictly prohibited from contacting City staff on or regarding any matter
relating to this ITB from the time the ITB is issued until the intent to award is communicated to
Bidders. CLT reserves the right to disqualify any Bidder who contacts a City staff
concerning this ITB other than in accordance with this ITB.
INVITATION TO BID 5

AIRFIELD WEST LIGHTING VAULT DOCKING STATION (rev. 09.09.2026)
ITB Number: AVIA 27-04 | Project Number: 4020902101
II. INSTRUCTIONS TO BIDDERS
INSTRUCTIONS TO BIDDERS 6

AIRFIELD WEST LIGHTING VAULT DOCKING STATION (rev. 09.09.2026)
ITB Number: AVIA 27-04 | Project Number: 4020902101
INSTRUCTIONS TO BIDDERS
1.0 DEFINITIONS
1.1 Addendum or Addenda. Written or graphic instruments issued by the Owner prior to the
submission of Bids which modify or interpret the Bidding Documents by additions,
deletions, clarifications, corrections or other type of modifications. Bidders, upon receiving
Addenda, shall insert same into the Bid Documents.
1.2 Additive or Deductive Bid Item (Alternate Bid). An amount stated in the Bid to be added
to or deducted from the amount of the Base Bid if the corresponding change in the Work,
as described in the Bidding Documents, is accepted by the Owner.
1.3 Air Operations Area (AOA). Any area of the Airport specified in the Airport Security
Program in which security measures specified in 49 CFR Part 1500 are carried out. This
area includes aircraft movement areas, aircraft parking areas, loading ramps, and safety
areas for use by aircraft regulated under 49 CFR Parts 1544 or 1546, and any adjacent
areas (such as general aviation areas) that are not separated by adequate security
systems, measures, or procedures. This area does not include the Secured Area. See
CLT's Security Standards Appendix 1 for specific details of the current boundaries of the
AOA.
1.4 Airport. The Charlotte Douglas International Airport, including all areas of land or water
used or intended to be used for the landing and takeoff of aircraft and including its buildings
and facilities, if any. The term "CLT" is synonymous with Airport for the purposes of this
procurement and contract.
1.5 Airport Improvements Program (AIP). A grant program administered by the Federal
Aviation Administration.
1.6 Alternate. An amount stated in a bid for a specific material, product or good that can be
added or deducted from the Base Bid by the Owner if the defined changes are made to
the Plans or Specifications.
1.7 Authorized Representative. The firm or individual nominated by the Owner to act on
behalf of the Owner; e.g., Engineer and/or Architect of Record, City Project Manager or
others as designated by Owner.
1.8 Award. The acceptance, by the Owner, of the successful bidder's proposal when
communicated to the bidder in writing.
1.9 Base Bid. The sum stated in the Bid for which the Bidder offers to perform the work
described in the Bidding Documents as the base, to which work may be added or from
which work may be deducted for sums stated in Additive or Deductive Bid Items.
1.10 Bid. A complete and properly signed offer to do the work or designated portion thereof
for the sums stipulated therein submitted in accordance with the Bidding Documents.
1.11 Bid Documents. All documents and forms contained in this Project Manual.
INSTRUCTIONS TO BIDDERS 7