Three (3) Year Contract to Provide a Fully Functional Digital Cloud/

Location:	Louisiana
Posted:	Dec 31, 2025
Due:	Jan 27, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	76 - Books, Maps, and Other Publications
Solicitation No:	JPP-50-00149202
Publication URL:	To access bid details, please log in.

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-50-00149202	Three (3) Year Contract to Provide a Fully Functional Digital Cloud/ Based Online Auctioneering Services of Various Jefferson Parish Owned Original: JPP-50-00149202	12/31/2025	01/27/2026 2:00:00 PM CT

Contact Information for Bid # JPP-50-00149202

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

Attachment Preview

Bid Number 50–00149202

Three (3) Year Contract to Provide a Fully Functional Digital

Cloud/Based Online Auctioneering Services of Various Jefferson Parish

Owned Equipment for The Jefferson Parish Department of General

Services Surplus Division

BID DUE: January 27, 2026 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, www.jeffparishbids.net , by the bid due date

and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Purchasing Specialist II: Stacey Champagne

Email: stacey.champagne@jeffparish.gov

Phone: 504-364-2688

THREE (3) YEAR CONTRACT TO PROVIDE A FULLY FUNCTIONAL DIGITAL CLOUD-

BASED/ONLINE AUCTIONEERING SERVICES OF VARIOUS JEFFERSON PARISH-

OWNED EQUIPMENT FOR THE JEFFERSON PARISH DEPARTMENT OF GENERAL

SERVICES SURPLUS DIVISION

Bid #50-00149202

Section 1.0 – Scope:

We extend this bid for the successful bidder to provide all labor, materials, equipment,

transportation, computer hardware, software, programming, written literature, and servers

needed to provide a three (3) year contract to provide fully functional digital cloud-based/online

auctioneering services for the sale of vehicles, equipment, office furniture, sporting goods,

computers, and other miscellaneous items for the Jefferson Parish Department of General

Services Surplus Property Division:

NOTE: Items to be auctioned do not include real estate or land parcels under this contract.

Section 2.0 – Bonds:

Section 2.1 - Performance

The successful proposer shall be required to provide a performance bond in the amount

of ten thousand dollars ($10,000.00) to ensure the successful performance of the

agreement in accordance with the terms and conditions of the parties. The bidder

acknowledges and agrees that the performance bond may be forfeited for the successful

proposer’s failure to fully and faithfully perform its obligations under the executed

agreement. The performance bond shall be produced upon contract execution.

Section 2.2 - Bid Bond:

A bid bond of two thousand five hundred dollars ($2,500.00) is due with the bid

submission. The successful bidder must submit an electronic bid bond through the

respective online clearinghouse bond management system as indicated in the electronic

bid Solicitation on the Central Auction House. No scanned paper copies of any bid bond

will be accepted as part of the electronic bid submission.

Section 2.3 - Fidelity Bond:

The successful proposer shall be required to provide a fidelity bond of fifty thousand

dollars ($50,000.00) to ensure Jefferson Parish is protected from fraudulent acts

performed by the successful bidder and its employees. The proposer acknowledges and

agrees that the fidelity bond may be forfeited for losses incurred due to dishonest acts by

the successful bidder and its employees. The fidelity bond shall be produced upon

contract execution.

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Section 3.0 – License:

A copy of the front and, if applicable, the back of all license(s) listed below shall be provided upon

request.

Section 3.1 - License(s) issued by the Louisiana Auctioneers Licensing Board:

• Auctioneer license

Section 4.0 – Insurance:

Section 4.1 – Cyber Liability Insurance

In addition to Jefferson Parish’s standard insurance requirements for bidding purposes,

the successful proposer shall be required to provide a Cyber insurance policy with a

$1,000,000 policy aggregate limit and a $1,000,000 per incident limit for Data and

Network Liability, a $1,000,000 per incident limit for Media Liability, a $1,000,000 per

incident limit for Cyber Extortion, and a $1,000,000 per incident limit for Privacy Breach

Response Services. A 500,000 “Number of Notifications” Breach Response coverage

limit, instead of a $1,000,000 limit of coverage, can be substituted for Privacy Breach

Response Services, subject to the proposer’s Cyber policy structure. Cyber policy shall

include coverage for Full Prior Acts.

Section 5.0 – Quantities:

There shall be no guarantee on the number of items sold throughout the thirty-six-month

contract duration.

Section 6.0 – Specifications: FULLY FUNCTIONAL DIGITAL CLOUD-BASED/ONLINE

AUCTIONEERING SERVICES

Auctioneering Company shall supply/provide the following:

• Provide all labor, materials, equipment, transportation, computer hardware, software,

programming, written literature, peripherals, servers, and all other products and

information required to provide a fully functional digital cloud-based/online

auctioneering service to allow for the sale of various types of vehicles, equipment, office

furniture, sporting goods, computers and other miscellaneous Jefferson Parish owned

property.

• 24 hours a day, 7 days a week, 365 days a year online bidding.

• System shall be capable of adding, withdrawing, and canceling auctions without penalty

to Jefferson Parish.

• Security system, anti-virus, and firewalls capable of preventing hacking of auction

information.

• The vendor shall operate its own proprietary auction platform for this contract.

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Section 6.0 – Specifications: FULLY FUNCTIONAL DIGITAL CLOUD-BASED/ONLINE

AUCTIONEERING SERVICES Continued:

• Jefferson Parish will not pay for any costs associated with chargebacks and buyer fraud

that may occur. The vendor must accept responsibility for chargebacks and buyer fraud

that may occur.

• A technical resource to support the Parish with all aspects of the platform. This includes

troubleshooting and general support of the platform. The successful bidder and the

Parish will agree upon the Service Level Agreement (the Time it takes a successful bidder

to resolve a trouble ticket) for outages and trouble ticket resolution.

• Any data requested by the Parish in a readable format. The successful bidder will

securely retain data on behalf of the Parish in accordance with Parish retention policies.

• Standard Operating Procedures to include, but not limited to, the following:

 Recovery of lost data

 Security breaches

 System failure

• On-site and online training and support of Jefferson Parish employees throughout the

contract for the operation and maintenance of the services.

• Website shall be capable of loading and removing auction items at any time that best

suits Jefferson Parish’s needs.

• Monthly detailed financial and summary reports of all transactions to Jefferson Parish.

• Provide and absorb all costs of securing a host facility to operate the digital cloud-

based/online auction system.

• System for collecting and processing payments from bidders that meets Payment Card

Industry (PCI) data security standards to ensure companies process, store, or transmit

credit card information securely. Jefferson Parish will not collect, process, or retain

payment information.

• Provide training to Jefferson Parish staff as needed.

• System for setting reserve pricing (minimum price) on items.

• Auctioneer agrees to accept electronic payments, cash, or wire transfers.

• The auctioneering firm must collect all bid award payments within three (3) days of the

close of each auction.

• All maintenance, upgrades, and security patches to the hardware, software, servers,

peripherals, etc., for the length of the contract.

• All support and maintenance shall be available via email, online, and telephone to

operate the auction site throughout the contract.

• Immediate notification of any cyber incident that could impact this service, including the

data collected on behalf of the Parish.

• Maintenance and support shall be available between 8:00 a.m. and 5:00 p.m.

• Simple and uniform methods for bidders to submit bids and have the highest bid price

posted on the bidding site for all bidders to view.

• Provide Jefferson Parish with the fair market value/cost of all items before items are

placed out for bidding.

• Displaying the date and time the bid will end.

• Internal method of recording all bids, identifying the winning and the second-highest

bidder.

• Internal method of processing complaints or disputes for bidding and payments.

• Jefferson Parish will not pay for freight or shipping of any items sold.

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Section 6.0 – Specifications: FULLY FUNCTIONAL DIGITAL CLOUD-BASED/ONLINE

AUCTIONEERING SERVICES Continued:

• Winning bidder of each item will have seven (7) working days to retrieve their items.

• After the seventh (7th) day, the item becomes the property of Jefferson Parish, and the

bidder relinquishes all rights and payments of the item.

• Jefferson Parish will not pay for any title transfer charges.

• All items will be sold as is, where is.

• Appropriate staff to perform successful online auctions.

• Responsible for the collection of payment for all items sold.

• Fifteen days after each auction, provide a “monthly report” in Microsoft Excel

containing the following information:

 Description of each item sold.

 Price of each item sold.

 Date of each item sold.

 Reserve the price of each item sold.

 Plus or minus the awarded bid price for each item sold compared to the

reserve cost.

 Date each item sold was placed out for auction.

 Duration of time each item was placed out for auction.

 Second-highest bid on each item.

 Name and country of origin of the winning bidder and the second-highest

bidder for each item.

 Description and length of time each unsold item has been listed on the

auction site.

 Total amount of all awarded bids.

 Total amount of all items still out for auction.

• Jefferson Parish shall set all items' final reserve pricing (minimum price).

• A Microsoft Excel spreadsheet (collection tool) for loading assets to the website.

• Recommendations on items that have not sold after 60 days.

• Instructions and assistance on how to perform the following:

 Insert descriptions and photographs of items on the site.

 Payments from bidders are accepted.

 Jefferson Parish will receive payments.

 Items will be picked up from Jefferson Parish.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Three (3) Year Contract to Provide a Fully Functional Digital Cloud/

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