ABERDEEN HILLS WATERLINE IMPROVEMENTS

REQUEST FOR PROPOSALS

The City of Aberdeen will receive sealed Bids which require a trade Contractor to provide the
necessary services to replace up to 3,600 LF of water main, including approximately 12 valves,
3 hydrants, 81 complete water service laterals, 110,000 SF of asphalt and related work to
remove/abandon existing water assets in the vicinity of Andrews Road and Bernice Terrace in
Aberdeen, Maryland. The project consists of four (4) sections labeled Exhibits 001-004. Any
inclusion, exclusion or combination of Exhibits awarded to the successful bidder is at the
discretion of the City and shall be awarded based on funds available.

Specifications and Bid Forms are available electronically by signing up for updates on the City
of Aberdeen website at https://www.aberdeenmd.gov/bids .

All bids must be sealed and plainly marked “26-02 ABERDEEN HILLS WATERLINE
IMPROVEMENTS" and be delivered to the City Office, 60 N. Parke St., Aberdeen, Maryland
21001, no later than WEDNESDAY, OCTOBER 1, 2025, at 1:00 PM local time.

No announcement of award, if any, will be made until the Bids have been evaluated by the City.
Notice-of-Award, if any, will be given to the successful Bidder in writing. The City of Aberdeen
reserves the right to reject any or all Bids and to make an award, if any, that in their opinion
will best suit the needs of the City of Aberdeen.

All Bids shall be submitted (typed or written in ink) on the enclosed Bid Forms. Bids made on
any other than the enclosed Bid Form will not be considered. Changes in phraseology,
attachments, additions or limiting provisions will render the Bid informal and may cause its
rejection.

While cost is a contributing factor to be evaluated, the lowest bid may not be the basis for
award. Qualified bids shall be evaluated using the Bid Evaluation Matrix provided as part of the
26-02 Bid Package.

This contract shall be awarded, at the City’s discretion, to the bidder that best fulfills the
following qualifications. Qualified bids shall provide the following:
- Summary of any previous contract experience working for the City of
Aberdeen, whether it be utility related or not.  This summary shall be
used to evaluate the product of prior projects executed by the Bidder on
behalf of the City.
- Summary of previous contract experience specifically related to water
utility replacements. This summary shall be focused on relevant project
experience qualifying the bidder to meet the requirements of 26-02
Special Provisions.
- Total Lump Sum Pricing for Exhibits 1 – 4 and Items as outlined below on
the 26-02 Bid Form.

Any award to the successful bidder is at the discretion of the City and shall be awarded based
on funds available. If the successful Bidder shall fail to execute the contract within thirty (30)
calendar days from Notice-Of-Award, the award may be annulled, and the contract awarded to
the second lowest responsible Bidder and such Bidder shall fulfill every stipulation embraced
herein as if he were the original party to whom the award was made, or the City of Aberdeen
may reject any or all Bids as its interest may require.

A pre-bid meeting is scheduled for WEDNESDAY, SEPTEMBER 10, 2025, at 1:00PM local
time,  at 60 North Parke Street, Aberdeen, Maryland. Bidders are expected to examine the
Invitation to Bid, Specifications, and the Bid Form carefully. In case doubt shall arise as to the
meaning or intent of anything in the Invitation to Bid, the Specifications or the Bid Form, inquiry
should be made to Shawn Brogan, Procurement Officer, at sbrogan@aberdeenmd.gov , no
later than SEPTEMBER 24, at 4:00PM local time. The pre-bid meeting is not mandatory.

Bidders should take note of general provisions regarding Contract completion date, and
Liquidated Damages. Also, the special provision regarding the cost for City inspection services
for other than normal work hours.

A performance bond and a payment bond in the amount of 100% of the contract price and
certificate of insurance from the Bidder’s insurance carrier and a W-9 are required within ten
(10) calendar days from the time of notice-of-award.

A bid bond or a certified check in the amount of five (5%) percent of the Bid amount is required
with the submission of a Bid. As soon as the Bid prices have been compared, the Owner will
return the bonds of all except the three (3) lowest responsible Bidders. The bonds of the two
remaining lowest responsible Bidders will be retained until the payment and performance bonds
have been provided and approved and the Contract Agreement executed, after which the bid
bonds will be returned.

Shortly after the Bid is awarded, a pre-construction meeting will be held with the successful
Bidder, at which point a Notice to Proceed, and schedule will be established.

City of Aberdeen
Department of Public Works