RFP 26-02 Broker Services for International Student Medical Insurance (F-1 Visa and M-1 Visa Compliance)
| Location: | California |
|---|---|
| Posted: | Jan 28, 2026 |
| Due: | Feb 25, 2026 |
| Agency: | Los Angeles Community College District(LACCD) |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
RFP 26-02 Broker Services for International Student Medical Insurance (F-1 Visa and M-1 Visa Compliance)
Description:
Questions Submission Deadline: Wednesday, February 11, 2026, 2:00 p.m., Pacific Time
Proposal Submission Deadline: February 25, 2026, 2:00 p.m., Pacific Time
Parking is not provided by the District for those submitting proposals.
Attachments:
RFP 26-02 Broker Services for International Student Medical Insurance
Attachment Preview
REQUEST FOR PROPOSAL (RFP) NO. 26-02
BROKER SERVICES FOR INTERNATIONAL STUDENT MEDICAL
INSURANCE (F-1 VISA AND M-1 VISA COMPLIANCE)
RFP PROPOSED SCHEDULE
RFP Posted
Wednesday, January 28, 2026
Questions regarding this RFP submitted to
District by 2:00 pm PST
Wednesday, February 11, 2026
Questions and Answers posted to Website Wednesday, February 18, 2026
Proposer Responses Due by 2:00 pm PST Wednesday, February 25, 2026
Interviews with Proposers
Tuesday, April 1, 2026
Tentative Award Date
Wednesday, April 8, 2026
Board Date for Approval
Wednesday, May 6, 2026
CONTRACTS UNIT
770 Wilshire Boulevard, 6th Floor
Los Angeles, CA 90017-3719
213. 891.2288
Contents
1. INTRODUCTION ........................................................................................................................................................5
1.1. Purpose of RFP ........................................................................................................................................................ 5
1.2. About the District.................................................................................................................................................... 5
2. SCOPE OF SERVICES AND TERM OF CONTRACT.....................................................................................7
2.1. Scope of Services .................................................................................................................................................... 7
2.2. Term of Contract..................................................................................................................................................... 7
3. GENERAL INFORMATION AND GUIDELINES ............................................................................................7
3.1. District Contact Person ........................................................................................................................................... 7
3.2. Internet Access to this RFP ..................................................................................................................................... 8
3.3. Unauthorized Communications .............................................................................................................................. 8
3.4. Interested Parties.................................................................................................................................................... 8
3.5. Proposer Clarifications............................................................................................................................................ 9
3.6. False Information .................................................................................................................................................... 9
3.7. District Confirmation............................................................................................................................................... 9
3.8. No Joint Offers Accepted ........................................................................................................................................ 9
3.9. District Determinations......................................................................................................................................... 10
4. INSTRUCTIONS AND GENERAL CONDITIONS .......................................................................................10
4.1. RFP Instructions and General Conditions ............................................................................................................. 10
A. RFP Schedule......................................................................................................................................................... 10
B. Proposal Submission ............................................................................................................................................. 11
C. Meeting RFP Specifications................................................................................................................................... 12
D. Proposed Information to be Accurate, Complete and Valid................................................................................. 12
E. Authorized Signatures........................................................................................................................................... 12
F. Authorization to Do Business................................................................................................................................ 12
G. Requirements........................................................................................................................................................ 13
H. Questions about RFP............................................................................................................................................. 13
I. RFP Addenda ......................................................................................................................................................... 14
J. Interpretation of Documents................................................................................................................................ 14
K. Withdrawal/Proposal Irrevocable for 180 Days ................................................................................................... 14
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L. Exemption from Disclosure................................................................................................................................... 15
M. Pre-Contractual Expenses ..................................................................................................................................... 15
N. Subcontractors...................................................................................................................................................... 16
O. Immaterial Defect in Proposal .............................................................................................................................. 16
P. Oral Communications ........................................................................................................................................... 16
Q. RFP as Part of Final Contract................................................................................................................................. 16
R. Proposed Contract ................................................................................................................................................ 16
S. Exceptions/Deviations .......................................................................................................................................... 17
T. No Commitment to Award.................................................................................................................................... 18
U. No Agreement Until Signed .................................................................................................................................. 18
V. News Releases ...................................................................................................................................................... 18
W. Use of District Employee’s Names ........................................................................................................................ 18
X. Adjustments to Contract....................................................................................................................................... 18
Y. Contractor Evaluation ........................................................................................................................................... 18
Z. Termination or Cancellation ................................................................................................................................. 18
AA. Protests ................................................................................................................................................................. 19
BB. Other District Rights.............................................................................................................................................. 19
5. PROPOSAL FORMAT AND CONTENT ............................................................................................................19
5.1. General.................................................................................................................................................................. 19
5.2. Required Format of the Proposal ......................................................................................................................... 20
5.3 Required Content of Proposals ............................................................................................................................. 21
6 PROPOSAL EVALUATION AND CONTRACT AWARD ............................................................................24
6.1. Evaluation Process ................................................................................................................................................ 24
6.1.1 First Phase ............................................................................................................................................................ 25
6.1.2 Second Phase ...................................................................................................................................................... 25
6.1.3 Third Phase ........................................................................................................................................................... 26
6.2 Evaluation Criteria for Written Proposal .............................................................................................................. 27
6.3 Evaluation Criteria for Interview/Presentations................................................................................................... 28
6.4 Contract Award ..................................................................................................................................................... 28
Appendix A: Scope of Services.......................................................................................................................................... 30
Appendix B: Authorization to Contract ............................................................................................................................ 33
Page 3 of 62
Appendix C: Additional Information-Supporting Documents .......................................................................................... 34
Appendix D: List of Exhibits .............................................................................................................................................. 35
EXHIBIT A: Non-Collusion Affidavit ................................................................................................................................... 36
EXHIBIT B: Certificate of Non-Discrimination ................................................................................................................... 37
EXHIBIT C: Completed Confidentiality Agreement ........................................................................................................... 38
EXHIBIT D: Acknowledgement of All Addenda Issued By The District.............................................................................. 39
EXHIBIT E: Certification of Small, Local, Emerging, And Disabled Veteran Business (SLEDV) .......................................... 40
EXHIBIT F: Russian Economic Sanctions Certification....................................................................................................... 41
Exhibit G: Verification ....................................................................................................................................................... 42
EXHIBIT H: Levine Act Campaign Contribution Notice Acknowledgement ...................................................................... 43
EXHIBIT I: Exceptions and Deviations to the Standard Form Agreement......................................................................... 47
EXHIBIT J: Professional Services Agreement .................................................................................................................... 48
Exhibit K: PP-04-09 Bid Protests and Appeals .................................................................................................................. 57
Page 4 of 62
1. INTRODUCTION
1.1. Purpose of RFP
The Los Angeles Community College District (LACCD) is soliciting proposals from qualified
insurance Brokers to furnish comprehensive medical insurance services that meet or
exceed the requirements of F-1 and M-1 Visa regulations for international students who
attend any of its nine colleges. The selected Broker shall assist the District with sourcing
affordable, high-quality health insurance plans, including enrollment and waiver
management, and ensure ongoing administrative and customer service support to
participating colleges and students.
Background
On average, approximately 3,000 international students attend LACCD colleges each year.
Under the program, each student will be charged a standard fee at the time of registration
that equals the cost of group medical insurance purchased by LACCD on the student’s
behalf. LACCD will then remit the collected premium to the selected insurance
broker/agent for payment to the carrier. Through this RFP, LACCD will contract with a
single broker/agent to place the insurance with a single carrier to underwrite the
coverage.
Coverage for spouses and dependent children will be optional and must be purchased and
paid for by the student directly to the broker.
The District expects that the Contractor shall market the District to the broadest insurance
marketplace for the cost-effective and timely placement of International Student Health
Insurance coverage for all eligible International District students. The Contractor shall also
provide additional support services to the District as included with the overall scope of
services and fixed-fee cost for this account as the District may desire to use from time to
time during the term of the Agreement, which may include, but not limited to, coverage
analysis, consultation and assistance with claims, market research, loss trending and
benchmarking, occasional reviewing vendor contracts, participating in claims reviews,
reporting claims, and serving as a liaison as well as an advocate for the District and
students with insurance companies. This RFP No. 26-02 is specific to the International
Student Insurance program, and excludes employee health and welfare benefit, or any
other District insurance programs
1.2.
About the District
The District was organized in 1969 and is governed by an elected Board of
Trustees and is part of the statewide California Community College system.
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