2028 Multi-Jurisdictional All-Hazard Mitigation Plan Update

Request for Proposals (RFP) for
San Miguel County Office of Emergency
Management
2028 Multi-Jurisdictional All-Hazard Mitigation
Plan Update
Issued: September 7, 2026
Responses due: October 12, 2026, 5:00 PM Mountain Time
San Miguel County Sheriff's Office / Office of Emergency Management
684 CR 63L
Telluride, CO 81435
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Request for Proposal
San Miguel County, Colorado, through the Office of Emergency Management, is
soliciting proposals from qualified professional planning firms or consultant teams to
update the County's multi-jurisdictional All-Hazard Mitigation Plan (AHMP). The
completed plan must satisfy all applicable federal and State of Colorado local hazard
mitigation planning requirements in effect at the time of review and must be approvable
by the Colorado Division of Homeland Security and Emergency Management (DHSEM)
and the Federal Emergency Management Agency (FEMA).
The selected consultant will lead a comprehensive, inclusive, multi-jurisdictional
planning process, update the hazard identification and risk assessment, evaluate
progress since the 2023 plan, develop jurisdiction-specific mitigation strategies and
actions, coordinate public and stakeholder engagement, prepare all required review
documentation, support State and FEMA review, and assist each participating
jurisdiction through adoption and final FEMA approval.
Any task, analysis, meeting, revision, documentation, mapping, or other work reasonably
necessary to obtain FEMA approval of the updated multi-jurisdictional plan shall be
considered part of the proposed scope unless expressly identified as an optional service.
San Miguel County has applied for $100,000 through the Natural Disaster Mitigation
Enterprise program to fund this project and expects to know whether the application
was successful prior to Oct. 29, 2026.
Background
San Miguel County's current All-Hazard Mitigation Plan was adopted by the County on
March 29, 2023 and approved by FEMA on April 14, 2023. The plan is multi-jurisdictional
and is intended to reduce losses from natural and human-caused hazards while
maintaining eligibility for applicable federal hazard mitigation assistance programs.
FEMA-approved local mitigation plans must be updated and resubmitted for approval at
least once every five years to maintain eligibility for certain FEMA assistance.
The current plan includes San Miguel County and participating municipal and fire
protection district jurisdictions. For this update, the County intends to include all
incorporated municipalities and all fire protection districts within the planning area,
including jurisdictions that did not participate in the 2023 update. The anticipated
participating jurisdictions are:
* San Miguel County
* Town of Telluride
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* Town of Mountain Village
* Town of Norwood
* Town of Ophir
* Town of Sawpit
* Egnar/Slick Rock Fire Protection District
* Norwood Fire Protection District
* Telluride Fire Protection District
The County will confirm the final list of eligible participating jurisdictions at project
kickoff. The consultant shall accommodate jurisdictional boundary conditions, including
any participating special district territory that extends beyond San Miguel County, and
shall clearly document the geographic scope used for each risk assessment and
mitigation strategy.
The 2023 AHMP, current Emergency Operations Plan, Community Wildfire Protection
Plan, and other County/jurisdictional plans, studies, GIS datasets, and mitigation project
records will serve as source material. The consultant is expected to preserve useful
existing information, verify its continued accuracy, and update or replace it where
conditions, hazards, development, data, policy, or FEMA requirements have changed.
Governing Standards and Required Compliance
The work must comply with the most current requirements in effect at the time the plan
is submitted for review, including at minimum:
* Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended,
including the Disaster Mitigation Act of 2000;
* Title 44 Code of Federal Regulations (CFR), Part 201, including 44 CFR 201.6, Local
Mitigation Plans;
* FEMA Local Mitigation Planning Policy Guide (2025 edition, or any superseding
policy in effect during the project), including the Local Mitigation Plan Review Tool;
* FEMA Local Mitigation Planning Handbook (2025 edition, or any superseding
handbook in effect during the project);
* Applicable FEMA guidance for National Flood Insurance Program (NFIP), repetitive
loss/severe repetitive loss information, flood risk, and high hazard potential dams
when applicable;
* Applicable Colorado DHSEM mitigation planning requirements, review procedures,
templates, and technical direction; and
* Any applicable grant award conditions, 2 CFR Part 200 requirements, and County
contract/procurement provisions incorporated into the final agreement.
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The consultant is responsible for monitoring changes to applicable federal or state
planning requirements during the project and incorporating required changes without
compromising the County's eligibility or review schedule.
Scope of Work and Deliverables
The County anticipates the following minimum tasks. Proposers may recommend
refinements, efficiencies, or additional tasks when necessary to achieve a high-quality
FEMA-approved plan.
Task 1 - Project Initiation, Management, and Work Program
* Conduct a kickoff meeting with County OEM and establish project governance,
communication protocols, file-sharing procedures, roles, responsibilities, decision
points, and a detailed work program
* Prepare and maintain a project schedule that identifies jurisdictional meetings, public
engagement, data collection, draft milestones, DHSEM/FEMA review cycles, adoption
activities, and final production
* Provide routine written progress updates and participate in project coordination
meetings with County OEM
* Maintain a decision log, action-item list, participation record, and project
documentation sufficient to support FEMA review and grant reporting requirements
Deliverables: detailed work plan and schedule; project contact list; meeting calendar;
recurring progress reports; documentation repository/index.
Task 2 - Existing Plan and Data Review
* Review the 2023 AHMP in its entirety, including the prior FEMA review
documentation, jurisdiction annexes/actions, hazard profiles, maps, capabilities,
maintenance procedures, and adoption records
* Inventory and evaluate relevant County and jurisdictional plans, regulations, capital
programs, building and land-use codes, emergency plans, CWPPs,
comprehensive/master plans, watershed plans, transportation plans,
climate/resilience studies, and other planning mechanisms
* Evaluate the status of every mitigation action from the 2023 plan by jurisdiction and
classify actions as completed, ongoing, deferred, deleted/no longer relevant, or
carried forward, with explanation as required by FEMA
* Identify information gaps and develop a data request matrix for County
departments, towns, special districts, state/federal agencies, utilities, and other
partners
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Deliverables: existing conditions/data memorandum, mitigation action status matrix,
data gap and request matrix.
Task 3 - Planning Process and Multi-Jurisdictional Participation
* Establish and facilitate a multi-jurisdictional planning team with meaningful
representation from each participating jurisdiction
* Develop a participation protocol that clearly establishes the level of participation
necessary for each jurisdiction to remain eligible for inclusion in the FEMA-approved
plan
* Document how each jurisdiction participated in meetings, data collection, risk
assessment, capability assessment, mitigation action development/prioritization, plan
review, and adoption
* Coordinate outreach to neighboring communities, regional/state/federal agencies,
special districts, utilities, infrastructure operators, nonprofit and community
organizations, businesses, institutions, and other stakeholders with assets, expertise,
authority, or interests relevant to risk reduction
* Provide meeting agendas, facilitation, presentation materials, notes, sign-
in/attendance records, and follow-up materials
Deliverables: planning team charter/participation protocol, meeting materials and
records, jurisdiction participation matrix, stakeholder coordination record.
Task 4 - Public and Whole-Community Engagement
* Prepare and implement a public involvement strategy that provides the public
meaningful opportunities to participate during plan development and to review the
draft plan before approval
* Use multiple engagement methods appropriate to San Miguel County's geography
and communities, which may include public meetings/open houses, virtual meetings,
surveys, web content, social media, targeted interviews, stakeholder workshops, or
other methods proposed by the consultant
* Include deliberate outreach to populations and groups that may experience
disproportionate hazard impacts or barriers to participation, including people with
access and functional needs, older adults, low-income households, people with
limited English proficiency, geographically isolated residents, and other locally
identified populations
* Document public comments received, how comments were considered, and any
resulting plan changes
Deliverables: public engagement plan, outreach materials, survey/engagement results,
public meeting records, comment-response matrix.
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Task 5 - Hazard Identification and Risk Assessment
* Update the hazard inventory and profile all natural hazards that can affect the
planning area, documenting type, location, extent, previous occurrences,
probability/future conditions, and other characteristics required by FEMA
* Retain and update appropriate human-caused and technological hazards from the
existing All-Hazard plan as directed by the County, while ensuring that all FEMA-
required natural hazard content remains fully compliant
* Update vulnerability and consequence analyses for people, property, critical facilities,
infrastructure, community lifelines, natural/cultural resources, economic assets, and
other important community assets using the best available data
* Assess jurisdiction-specific risk and clearly distinguish differences in exposure and
vulnerability among participating jurisdictions
* Evaluate changes in development and other conditions since the 2023 plan,
including new construction, planned development, demographic/population
changes, land-use changes, code/policy changes, infrastructure changes, and other
conditions affecting vulnerability
* Incorporate future conditions and changing hazard characteristics, including climate-
related changes where supported by authoritative data and consistent with current
FEMA/DHSEM planning requirements
* Update wildfire, flood, drought, severe winter weather, avalanche, landslide/debris
flow, earthquake, dam-related, extreme temperature, severe storm, and other
applicable hazard analyses using authoritative federal, state, local, and scientific
sources
* Address NFIP participation, floodplain management, repetitive loss and severe
repetitive loss information as applicable and permissible, while protecting personally
identifiable or otherwise restricted information
* Assess all relevant dam hazards. If required for eligibility under the Rehabilitation of
High Hazard Potential Dams program, prepare the additional plan content necessary
to satisfy FEMA Element G requirements
* Prepare or update GIS maps, figures, datasets, and tabular summaries needed to
communicate risk and support mitigation action development
Deliverables: updated hazard profiles, countywide and jurisdiction-specific risk
assessment, vulnerability and future-conditions analysis, GIS maps and data, critical
facility/asset analyses, NFIP and dam-risk documentation as applicable.
Task 6 - Capability Assessment and Plan Integration
* Update the capabilities of each participating jurisdiction, including planning and
regulatory authority, administrative and technical capacity, financial resources,
education/outreach capabilities, and existing programs relevant to mitigation
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* Evaluate how the 2023 AHMP was integrated into other planning mechanisms and
how the updated AHMP can be incorporated into comprehensive plans, land-use
regulations, capital improvement programs, emergency plans, CWPPs, budgets,
development review, asset management, and other local decision processes
* Identify practical opportunities to strengthen mitigation capability and plan
implementation over the next five-year cycle
Deliverables: jurisdiction capability assessments, plan integration matrix,
recommendations for strengthening implementation capacity.
Task 7 - Mitigation Strategy and Jurisdiction-Specific Action Plans
* Review and update countywide mitigation goals so that they address identified long-
term vulnerabilities and reflect current community priorities
* Facilitate development of a broad range of mitigation alternatives addressing
existing and future buildings and infrastructure, natural systems, public information,
local plans/regulations, and other feasible risk-reduction approaches
* Develop a specific mitigation action plan for each participating jurisdiction. Each
action shall identify, at minimum, the hazard/risk addressed, action description,
responsible department/agency, implementation partners, priority, potential funding
sources, estimated timeframe, and other information required by FEMA/DHSEM.
* Use a documented prioritization method that considers benefits and costs and may
also consider life-safety benefits, risk reduction, feasibility, equity, environmental
considerations, community support, funding readiness, and other locally appropriate
criteria
* Identify high-priority actions that can be advanced into competitive FEMA or other
grant applications and clearly distinguish planning-level concepts from projects that
have completed engineering or benefit-cost analysis
Deliverables: updated goals, mitigation alternatives analysis, prioritization methodology,
countywide mitigation strategy, jurisdiction-specific action plans and implementation
tables.
Task 8 - Plan Maintenance
* Develop/update procedures for monitoring implementation, evaluating
effectiveness, and updating the plan during the five-year approval cycle
* Define responsibilities, meeting frequency, action tracking, public involvement
during maintenance, and methods for integrating the AHMP into other local
planning mechanisms
* Provide a practical mitigation action tracking tool that County OEM and participating
jurisdictions can use after plan approval
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Deliverables: plan maintenance chapter/procedures, implementation and action-tracking
tool.
Task 9 - Draft Plan, Review Tool, State/FEMA Coordination, and Revisions
* Prepare an administrative draft for County/jurisdiction review and a public review
draft incorporating County comments
* Prepare the FEMA Local Mitigation Plan Review Tool crosswalk/checklist showing
where each applicable requirement is addressed for each participating jurisdiction
* Submit the plan and supporting documentation through County OEM for DHSEM
review and respond promptly and comprehensively to all State comments
* Support DHSEM/FEMA coordination and revise the plan through all review cycles
necessary to obtain FEMA Approved Pending Adoption (APA) status or equivalent
approval status
* Maintain a comment-response matrix for County, DHSEM, FEMA, jurisdictional, and
public comments and provide clean revised drafts after each major review cycle
Deliverables: administrative draft, public review draft, State/FEMA review draft,
completed Plan Review Tool/crosswalk, comment-response matrices, revised drafts
through APA.
Task 10 - Adoption and Final FEMA Approval
* Prepare jurisdiction-specific adoption packets, including model resolutions and
instructions consistent with FEMA/DHSEM requirements
* Track adoption by each participating jurisdiction and coordinate
incorporation/submittal of adoption documentation
* Make any final revisions required by DHSEM or FEMA and obtain final FEMA
approval for all participating jurisdictions
* Provide a final closeout package documenting approvals, adoption dates, final
review tool, participation, and all final deliverables
Deliverables: adoption packets, final adopted plan, final FEMA approval documentation,
closeout package.
Task 11 - Final Products and Data
* Final AHMP in editable Microsoft Word format and accessible/searchable PDF format
* Separate jurisdiction annexes or clearly organized jurisdiction-specific sections, if that
structure is approved by the County and consistent with FEMA requirements
* All GIS data and project-generated spatial files in mutually agreed editable formats,
with metadata and source information sufficient for future County use
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* All tables, spreadsheets, action-tracking tools, survey results, graphics, photographs,
meeting records, and other non-proprietary work products in editable/native formats
* A web-ready/accessible version of the plan and supporting public-facing graphics
suitable for posting on the County website
* One complete electronic project archive organized for future five-year plan updates
Project Schedule
The County expects work to begin January 11, 2027. Proposers shall provide a detailed
schedule that allows sufficient time for jurisdictional participation, public review,
DHSEM/FEMA review, adoption, and revisions. The County's current plan received FEMA
approval on April 14, 2023; therefore, the consultant's schedule must be designed to
secure final FEMA approval before expiration of the current five-year approval period.
The County prefers substantial completion and submittal for State/FEMA review in
advance of that deadline.
Milestone Date / Target
RFP issued September 7, 2026
Deadline for written questions September 24, 2026, 5:00 PM MT
County responses/addendum
October 1, 2026
anticipated
Proposals due October 12, 2026, 5:00 PM MT
Interviews / selection October-November 2026 (anticipated)
Contract approval / notice to proceed Prior to January 11, 2027
Work begins January 11, 2027
Proposer to recommend; schedule must preserve adequate
State/FEMA review draft
review/adoption time
Final FEMA approval Before April 14, 2028; earlier completion strongly preferred
Experience and Minimum Qualifications
The successful consultant or consultant team must demonstrate:
* Recent successful experience preparing or updating FEMA-approved local or multi-
jurisdictional hazard mitigation plans under 44 CFR 201.6
* Demonstrated familiarity with the 2025 FEMA Local Mitigation Planning Policy Guide
and Plan Review Tool and with State hazard mitigation plan review processes
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* Experience facilitating multi-jurisdictional planning involving counties, municipalities,
special districts, fire protection districts, and diverse community stakeholders
* Technical capability in hazard/risk assessment, GIS, data analysis, mitigation strategy
development, public engagement, and plan production
* Experience with mountain, rural, wildfire, avalanche, flood, drought, landslide/debris-
flow, winter-weather, dam, and other hazards relevant to western Colorado is
preferred
* Ability to manage State/FEMA review comments and carry a plan through APA, local
adoption, and final approval
* Sufficient staff capacity and availability to meet the proposed schedule
Reporting and Project Administration
* The consultant shall designate one project manager who will serve as the County's
primary point of contact.
* At minimum, the consultant shall provide monthly written status reports describing
work completed, work planned, schedule status, budget status, outstanding data
needs, risks/issues, and decisions needed from the County.
* Invoices shall be tied to tasks/deliverables and shall include sufficient detail to
support County and grant reimbursement requirements.
* The County expects regular coordination meetings during active planning periods
and more frequent coordination during draft review, State/FEMA review, and
adoption periods.
Inquiries
Inquiries or questions regarding this RFP will be accepted in written electronic form only.
Questions may be emailed to oem@sanmiguelsheriff.org with the subject line "2028
AHMP RFP Question." The deadline for inquiries is September 24, 2026, at 5:00 PM
Mountain Time. Substantive questions and County responses may be issued by
addendum and made available to all prospective proposers. Proposers are responsible
for reviewing posted addenda before submitting a proposal.
Proposal Requirements
Proposals should be concise but sufficiently detailed to allow the County to evaluate the
proposer's understanding, qualifications, approach, schedule, and cost. At minimum,
include the following:
* Transmittal Letter. Identify the legal name of the firm, primary contact, address,
telephone, email, and acknowledgement of all RFP addenda. The letter must be
signed by an individual authorized to bind the proposer.
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