MG00512 (WBS# 20S.1001, 20S.1001N, 20S.2001) NINE FULLY OPERATED TRUCKS FOR...

Location:	North Carolina
Posted:	Aug 13, 2026
Due:	Aug 20, 2026
Agency:	Division of Highways
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

JOSH STEIN

GOVERNOR

August 13, 2026

DANIEL H. JOHNSON

SECRETARY

ADDENDUM #1

MEMORANDUM TO: Mandatory Pre-Bid Attendees

FROM:

Jennifer A. Sour

Division Contract Engineer

SUBJECT:

Mandatory Pre-Bid Meeting Minutes for MG00512

On August 10, 2026, a Mandatory Pre-bid Conference was held at the North Carolina

Department of Transportation’s Office located at 1584 Yanceyville Street in Greensboro, NC.

The following people were in attendance:

Name

Jennifer Sour

Abdou Salami Yaya

S. D. Dixon

Austyn Howell

David Rogerson

Manuel Borja

Joe Wayne Moore

Randy Fields

Mark Brookshire

Shane Laughten

Justin Church

Jimmy McHenry

Mac McHenry

Rob Wallace

Chris Taylor

Thomas Laws

E.L. Melvin

Firm Name

NCDOT Division Contract Engineer

NCDOT Assistant Division Contract Engineer

NCDOT Maintenance Engineer

NCDOT Orange County Maintenance Engineer

Precision Lawn Care and Landscaping

Hilco Transport

Lovin Contracting

ELC Group LLC

Dixie Lawn Service Inc.

Triangle Grading & Paving Inc.

Turf-Builders, Inc.

This memo has been placed on the Bidding and Letting Site and must be included in your

submittal as an addendum.

Ms. Sour opened the meeting at 1:00 pm on Monday, August 10, 2026, in the Division 7 project

delivery room with introductions and overview of the meeting. She mentioned that we were

meeting that day for the Pre-Bid Meeting for MG00512, MG00514, MG00515, MG00516,

MG00517 – snow and ice pretreatment (salt brine) operations in Alamance, Guilford, Orange,

Mailing Address:

NC DEPARTMENT OF TRANSPORTATION

DIVISION SEVEN

1584 YANCEYVILLE STREET

GREENSBORO, NC 27405

Telephone: (336) 487-0075

FAX: (336) 334-3637

Customer Service: 1-877-368-4968

Website: www.ncdot.gov

Location:

1584 YANCEYVILLE STREET

GREENSBORO, NC 27405

and Rockingham Counties. Ms. Sour made note that the pre-bid meeting attendance is

mandatory and the company must sign the attendance roster in order for their bid to be

accepted. It was also noted that the Contractor will need to sign their Addenda in the proposal

as acknowledgment of receipt of the minutes and that they will need to submit the minutes with

their bid.

Q&A:

Q. The bid sheet includes two truck capacity options: 1600/3000 gallons and 3001/5000

gallons but does not specify the number of trucks for each pay item. Can clarification

be given on whether the state will specify required truck quantities and sizes or leave

the choice to the contractor?

A. After discussion with Derek and the CMEs for Alamance, Guilford, Orange and

Rockingham Counties, the information regarding the number of trucks will be

corrected on page R-1 and T-1 of each contract.

Q. When will NCDOT notify the contractor regarding what time the snow and ice

pretreatment (salt bine) operation will be needed?

A. The NCDOT will notify the contractor usually 24 hours ahead of the storm

Q. When will we need to have the equipment for the contract?

A. As per the contract, the equipment is model, year and vin number is to be provided to

NCDOT within 14 days after the acceptance of the bid. We do not want a situation

where we do not have equipment. Derek has stated that we will work with the

Contractor, as long as he can show that he is actively working toward obtaining the

equipment. However, a drop-dead deadline for all information will be September 23,

2026.

Q. Is a bid bond required?

A. Yes, bid bond is required. We are using the same provision as snow and ice.

Q. Who is required to provide the salt brine?

A. The NCDOT will provide salt brine. The material will be picked up at the salt brine

locations listed on page R-1 of each contract. The contractor will supply trucks,

drivers, and supervision.

Q. Does the pump need to be hydraulic or electric/gas powered systems?

A. Please see attachment A for the requirements of the pump and tank.

Many contractors inquired about the 3001/5000 gals. trucks – This item will not be required in

this proposal. All references for this equipment have been removed.

The following items will be added and/or replaced:

• Remove the Roadway Special Provisions and replace them with the attached

provisions.

• Remove the Table of Contents and replace them with the attached.

• Remove and replace sheet T-1 – Itemized Proposal for MG00512

• Add the Equipment Specifications Attachment after the Execution Sheet (U-1)

MG00512 NA

Alamance County

COVER SHEET

PROPOSAL SHEET

TABLE OF CONTENTS

PROJECT SPECIAL PROVISIONS

MANDATORY PRE-BID CONFERENCE (Prequalifying To Bid): ...................................... G - 1

SCOPE OF WORK:.................................................................................................................. G - 2

DIVISION LET CONTRACT PREQUALIFICATION: ......................................................... G - 2

INTERESTED PARTIES LIST NOT REQUIRED: ................................................................ G - 2

CONTRACT PAYMENT AND PERFROMANCE BOND: ................................................... G - 3

CONTRACT TIME AND LIQUIDATED DAMAGES: ......................................................... G - 3

TERM OF CONTRACT:.......................................................................................................... G - 3

PROSECUTION OF WORK:................................................................................................... G - 4

NO MAJOR CONTRACT ITEMS:.......................................................................................... G - 4

NO SPECIALTY ITEMS: ........................................................................................................ G - 4

SCHEDULE OF ESTIMATED COMPLETION PROGRESS:............................................... G - 4

MINORITY BUSINESS ENTERPRISE AND WOMEN BUSINESS ENTERPRISE

(DIVISIONS):........................................................................................................................... G - 5

MULTI-YEAR MAINTENANCE CONTRACTS (ID/IQ): .................................................... G-20

RESTRICTIONS ON ITS EQUIPMENT AND SERVICES:.................................................. G-20

USE OF UNMANNED AIRCRAFT SYSTEM (UAS): .......................................................... G-20

EQUIPMENT IDLING GUIDELINES:................................................................................... G-20

OUTSOURCING OUTSIDE THE USA: ................................................................................. G-21

ROADWAY...............................................................................................................................R - 1

STANDARD SPECIAL PROVISIONS

AVAILABILITY OF FUNDS – TERMINATION OF CONTRACTS ................................SSP - 1

ERRATA................................................................................................................................SSP - 1

PLANT AND PEST QUARANTINES .................................................................................SSP - 4

MINIMUM WAGES .............................................................................................................SSP - 5

TITLE VI AND NONDISCRIMINATION: .........................................................................SSP - 5

ON-THE-JOB TRAINING ....................................................................................................SSP-13

SIGNATURE SHEETS AND FORMS .................................................................................. S - 1

BID/PAY ITEM SHEETS.......................................................................................................T - 1

DOT EXECUTION SHEET ................................................................................................... U -1

EQUIPMENT SPECIFICATION ATTACHMENT ........................................................... A - 1

MG00512 NA

R-1

Alamance County

PROJECT SPECIAL PROVISIONS - ROADWAY

MOBILIZATION AND DEMOBILIZATION

Mobilization and Demobilization for each piece of equipment required in each weather event will

be paid three (3) hours at the same rate for “Multi-Axle & Brine Tank Equipment Operation

1600/3000 Gal”. These three hours will be paid as additional operating hours for each piece of

fully operated equipment provided under this contract and shall be considered full compensation

for all costs to mobilize and demobilize the equipment provided under this contract. Mobilization

shall include getting the trucks ready for the snow and ice pretreatment (salt brine) operation at the

designated Department facility. Demobilization shall include the cleanup of the trucks and

appurtenances at the conclusion of the current storm event.

Measurement and Payment

Mobilization and Demobilization will be measured and paid for as 3 hours of additional Multi-

Axle & Brine Tank Equipment Operation 1600/3000 Gal.

MATERIALS:

The Department will provide all necessary deicing chemical materials and/or abrasives necessary

for snow and ice pretreatment (salt brine) operations. The Contractor's equipment will be loaded

with deicing materials/abrasives in the same manner, and at the same locations as the Department's

equipment. The contractor shall return all unused materials to the Department.

BRINE PLANT LOCATIONS – ALAMANCE`

ALAMANCE COUNTY MAINTENANCE YARD

333 PRISON CAMP ROAD

GRAHAM, NC 27253

EQUIPMENT:

The Contractor shall provide the following types of equipment:

• A minimum of nine (9) multi-axle trucks with operators, equipped with a Global Positioning

System (GPS) with a monitoring software subscription, and a roadway surface temperature

monitoring system compatible with the GPS system.

• A minimum of nine (9) shadow trucks (pickup truck) with operators.

• A minimum of one (l) vehicle, with a supervisor, equipped with a Global Positioning System

(GPS) with a monitoring software subscription, and a roadway surface temperature monitoring

system compatible with the GPS system. The supervisor shall also have a tablet, IPad, or

mobile device with access to the internet for the purpose of monitoring the current

weather conditions and tracking the locations of their trucks.

MG00512 NA

R-2

Alamance County

The contractor shall provide the Model, Year and VIN numbers for all available trucks. This

information is to be provided within 14 days after acceptance of bid, September 23, 2026, is the

drop-dead deadline.

Upon approval of the Engineer, the Contractor may provide additional units in accordance with

the terms and conditions of this contract.

Upon renewal of the contract, the equipment outfitting fee will not be adjusted by the Consumer

Price index.

All vehicles used by the contractor must be performance worthy by visual and operational

inspection. Use a truck mounted informational sign reading "ANTI- ICING OPERATION" All

vehicles used in the snow and ice pretreatment (salt brine) operation should be properly equipped

with lighting meeting the following requirements:

0206/0209023

After 2018 Buy

FlatBed/ Flat Bed Dump/ Two (2) high intensity strobe lights

Refuse

mounted on each side of headboard

STAR HEADLIGHT 251H8TCLA-NCD

Combination of 6 lights

NCDOT MAT# 155023744

placed as follows Two (2) 6" Oval LED mounted on the

side of the headboard

Two (2) 6" Oval LED mounted on the

front of the headboard

Two (2) 6" Oval LED mounted on the

rear bed post

SOUNDOFF SIGNAL EOVREBZA

NCDOT MAT#155025107

All Brine Solution Tandem Application Systems shall meet the minimum specifications as follows:

Tank:

• Single molded polyethylene tank that is UV-stabilized with a specific gravity of 1.9.

• Minimum capacity of 1600 gallons

• A baffling system that will eliminate unsafe conditions resulting from liquid slosh associated

with mobile poly tanks. A tank with built in baffles is not acceptable.

• The tank is to have a minimum of 2" stainless steel outlet with a stainless-steel nipple and 2"

brass port ball valve or equal components resistant to de-icing solutions.

• Tank gallon markings visible from rear of truck.

• Fill line shall be a 2" line to be fill from top of tank.

Pump & Plumbing:

• Furnish a centrifugal product pump capable of meeting required flow and pressure for

dispensing 40 gallons per lane mile at 60 miles per hour. The pump is to allow for variances

higher and lower such as 60 gallons per lane mile at 40 miles per hour.

• Pump is to have minimum 2" NPT inlet, 1 ½ NPT outlet, stainless-steel shaft, ceramic seals

and integral drain port with plugs.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

MG00512 (WBS# 20S.1001, 20S.1001N, 20S.2001) NINE FULLY OPERATED TRUCKS FOR SNOW AND ICE PRETREATMENT (SALT BRINE) OPERATIONS

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