Two Replacement Copeland semi-hermetic refrigeration compressors for NMFS in Newport, Oregon

COMBINED SYNOPSIS/SOLICITATION

NOAA - National Marine Fisheries Service – FBEP Copeland Compressor Replacement Newport, Oregon

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1333MF25Q0017.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 (Jan 2025).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 238220. The small business size standard is $19.0m in average annual receipts or less.

(v) This combined solicitation/synopsis is for purchase of the following commercial items:

CLIN 0001

Purchase and installation of two (2) Copeland semi-hermetic refrigeration compressors and related components in accordance with the Statement of Work. Delivery and installation required by 30-May-2025.

(vi) Description of requirements is as follows:

See attached Statement of Work – delivery and installation of two (2) Copeland Semi-Hermetic refrigeration compressors and related parts.

(vii) Date(s) and place(s) of delivery and acceptance:

Delivery and installation to occur by 30-May-2025.

Delivery/place of performance shall be FOB Destination to:

NMFS-RACE

Research Support Facility

2030 SE Marine Science Drive

Newport, OR 97365

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer, if not already completed in SAM.gov.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Any Defense Priorities and Allocations System (DPAS) listings and assigned ratings do not apply.

(xv) Quotes are required to be received in the contracting office no later than 12:00PM MST/MDT on 18-Feb-2025. All quotes must be submitted electronically via either the Fedconnect portal or by email to jason.jenks@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to jason.jenks@noaa.gov.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®. (End)

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING VIA EMAIL TO jason.jenks@noaa.gov. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 13-Feb-2025. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

Pictures of the existing compressors and service area are attached to this solicitation. Due to staffing shortages, we will not be hosting site visits at this time. If additional pictures are desired, please reach out to jason.jenks@noaa.gov.

FAR 52.225-1 – Buy American Act – The Buy American Act applies to this solicitation. Copeland refrigeration compressors are primarily manufactured by Emerson and Vilter in the USA and are COTS items (Commercial-off-the-shelf). Therefore, the domestic content test does not apply.

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered nonresponsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Quote documents shall include signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not

provide all evaluation criteria may not be considered.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021)

Offers will be evaluated based on price and the factors set forth in paragraph (a).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Technical Approach/Understanding of the requirement.

2. Past Performance.

3. Price.

Technical approach and past performance, when combined, are of more importance than price. The Government intends to award a best value firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Amendment: Posting of one set of Q&A and adding pictures of model plates on a recently replaced compressor which is the same make and model of the units needing replacement, and one for the TSI chiller system. New due by date is: 03-Mar-2025.