RFQ: ARCHITECTURAL & ENGINEERING SERVICES DRAINAGE INVENTORY AND CONDITION ASSESSMENT
| Location: | North Carolina |
|---|---|
| Posted: | Nov 12, 2025 |
| Due: | Dec 11, 2025 |
| Agency: | County of Carteret |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 11-2502 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
11-2502
|
| Bid Title: |
RFQ: ARCHITECTURAL & ENGINEERING SERVICES DRAINAGE INVENTORY AND CONDITION ASSESSMENT
|
| Category: | Planning & Building Inspections |
| Status: | Open |
|
Attachment Preview
RFQ No. 11-2502
REQUEST FOR QUALIFICATIONS
ARCHITECTURAL & ENGINEERING SERVICES
DRAINAGE INVENTORY AND CONDITION ASSESSMENT
Issued: November 12, 2025
Submission Deadline: December 11, 2025 by 10:00 AM, EST.
Request for Qualifications (RFQ) – Architectural & Engineering Design Services for Drainage Inventory and Condition Assessment
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RFQ No. 11-2502
Introduction
Carteret County is a diverse County containing eleven municipalities with Morehead City being the largest
and Beaufort being the County Seat. From vast coastal wetlands in Cedar Island to small tributaries of the
White Oak River, the County is one of the most environmentally diverse counties in North Carolina with an
estimated population of 70,259 per the 2024 Census. Carteret County is adjacent to Onslow, Jones,
Craven, Pamlico, and Hyde Counties, and is the third largest County in North Carolina by total area, with
507 square miles of land area and 823 square miles of water area. Carteret County is home to the Croatan
National Forrest, Cape Lookout National Seashore and Lighthouse, the Cedar Island National Wildlife
Refuge, the Marine Corps Auxiliary Landing Field in Bogue, and the Marine Corps Outlying Field in Atlantic.
Carteret County owns numerous water access points, including the Straits Fishing Pier.
Invitation
Carteret County (herein referred to as, “The County”) invites experienced and interested Architectural and
Engineering firms (herein referred to as, “A/E”) to submit qualifications to assist Carteret County in
developing plans, specifications, and to establish a primary contract, to survey locations and document the
conditions of all drainage features including ditches, outfalls, and culverts within areas to be assigned by
County staff. This will be used to create a location and condition database to be shared with other
government agencies, property owners, and other stakeholders for use in future assessments,
maintenance planning, and for future flood mitigation projects. Using the drainage inventory and other data
will allow other government agencies, property owners, and other stakeholders to document the condition
of each drainage feature and develop prioritized lists of necessary maintenance and improvements. The
target areas for this proposed project include the locations of: Down East Carteret County (East of the
North River Bridge) Merrimon, North River, and South River. This assessment could be conducted as a
single effort across all target areas, or divided into sub-regional phases assessing groups of communities
at a time.
Proposing firms must have performed similar services as a prime or subcontractor and provide references
from the project owners where these operations took place. Additionally, proposing firms would be
expected to work with County staff.
Objectives
The County has identified the following objectives:
The Drainage Inventory and Condition Assessment would provide the necessary data for the County to
identify specific locations with the greatest need and vulnerability in Down East communities. Chronic
flooding and inadequate drainage have greatly impacted the socioeconomic landscape of Down East by
causing regular instances where roads are flooded and access to resources is impacted. This project will
create a location and condition database that will assist in understanding which projects the County and
Request for Qualifications (RFQ) – Architectural & Engineering Design Services for Drainage Inventory and Condition Assessment
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RFQ No. 11-2502
other stakeholders need to prioritize moving forward. Organizations external to the County may have
existing data sets and modeling that can help inform the assessment. Validating the data will be the
responsibility of the selected firm.
The County is seeking firms with specific expertise of similar scope projects. All proposed project designs
will be reviewed and authorized by an evaluation panel consisting of individuals selected by the County and
shall be subject to all applicable governmental reviews and design standard approvals. Responses shall
clearly outline the firm’s ability to deliver the following minimum services:
1. This project will create a drainage facility location and condition database for the Down East,
Merrimon, North River and South River communities.
2. This project may include community engagement activities in the Down East, Merrimon, North
River and South River communities.
Contract Negotiations
The County may negotiate any aspect of the submittal or the solicitation. The County may negotiate
elements of the submittal as required to meet the needs of the County.
Proposal Evaluation/Selection Process/Agreement Award
Carteret County will form an evaluation team to initially review and evaluate the submitted responses. The
responses will be evaluated for content and ranked. Responding A/E(s) will bear all costs of this RFQ and
interviews, if any.
The following factors will, at a minimum, be considered during the evaluation process:
1. The qualifications, track record, relevant experience, and cost methodology of the respondent and
its team; and
2. Quality and completeness of a plan for delivering of all necessary and appropriate services; and
3. Respondent’s ability to provide a work plan which will successfully execute the project in an
effective and efficient manner without compromising quality, safety, and schedule; and
4. The firm’s proximity to the project location.
Additionally, please provide the following:
1. What your firm would do to meet the particular need, including proposed timeline to achieve task
(list incremental steps and completion dates) with milestones of deliverables from the consultant.
2. What expectations you would have of the County panel.
3. Name and tile of responsible “Lead” consultant.
Request for Qualifications (RFQ) – Architectural & Engineering Design Services for Drainage Inventory and Condition Assessment
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RFQ No. 11-2502
Please include information regarding your firm’s capabilities with regard to:
1. Prior experience conducting a Drainage Inventory and Condition.
2. Resources available through your firm, as well as through other relevant partners and affiliations.
3. Resumes of key personnel on this assignment.
4. Three (3) references for whom you have performed services in the last three (3) years (similar
projects if available).
5. Hourly rate schedule for staff.
All proposals submitted by the deadline will be reviewed and evaluated by the County’s selection
committee. Based on the above criteria, the committee will identify the most qualified firms and, if deemed
necessary, may invite select firms to participate in in-person presentations at Carteret County.
The County reserves the right to request clarification or additional information from any applicant. Failure to
provide requested information within a reasonable timeframe may result in the submission being deemed
non-responsive.
The County may cancel or reject any or all proposals at any point prior to an award and is not obligated to
provide an explanation for why a particular firm was not selected.
The County further reserves the right, as needed in the interest of the County, to revise or amend the RFQ
specifications prior to the submission deadline. If revisions occur, they will be communicated through a
formal addendum. The submission deadline may also be extended if determined necessary by the County.
Finally, the County reserves the right to reject any or all proposals, to waive informalities or technicalities, to
negotiate with any firm, and to accept the proposal deemed to be in the County’s best interest.
Project Budget
The work will be performed on a not to exceed fixed price basis with a specific amount and payment
program being determined through contract negotiations with the successful firm and will be based upon
major milestones and/or identified tasks and subtasks.
The County may also consider alternative proposals to provide A/E services if there is an opportunity for
substantial savings, without affecting the project quality or timeline. The County also reserves certain rights,
including, but not limited to, the following:
1. Reject any or all of the proposals.
2. Issue subsequent Requests for Qualifications.
3. Remedy technical errors in the Request for Qualifications process.
4. Seek assistance of outside technical experts.
5. Approve or disapprove the use of certain subcontractors or suppliers.
6. Negotiate with any, all, or none of the A/E(s).
Request for Qualifications (RFQ) – Architectural & Engineering Design Services for Drainage Inventory and Condition Assessment
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RFQ No. 11-2502
Upon the completion of the selection process, the County shall notify all A/E(s) of the selection and the
winning A/E shall enter into a County Contract which shall include all information regarding this RFQ. The
A/E(s) proposal shall stand firm for a minimum of ninety (90) days and/or till the project is awarded.
Evaluation Criteria
Submissions will be evaluated based on the following:
Evaluation Factor
Relevant Experience
Project Approach
Capacity and Availability
Qualifications of Personnel
Local Knowledge and Proximity
References
Clarity and Quality of Submittal
Weight %
25%
20%
15%
15%
10%
10%
5%
GENERAL REQUIREMENTS
Any firm wishing to be considered must be properly registered with the Office of the Secretary of State of
North Carolina and must have a good ethical and professional standing. It will be the responsibility of the
selected private firm to verify the registration of any corporate subsidiary or subcontractor prior to
submitting a proposal to Carteret County.
The firm shall provide their W-9 as well as current Certificates of Insurance for public liability, property
damage, and Workers’ Compensation. Certificates of Insurance shall have “Carteret County Government,
302 Courthouse Square, Beaufort, NC 28516” listed as additional insured, with bid submission. The
Contractor shall unconditionally guarantee materials and workmanship against patent defects arising from
faulty materials, faulty workmanship or negligence for a period of twelve (12) months following the final
acceptance of the work and shall replace such defective materials or workmanship without cost to the
owner.
The firm shall submit the attached Supplier Exemption Form, Iran Divestment Act Certification, Certification
Regarding Debarment and Suspension Form, and Non-Collusion Affidavit.
Payment will be made in one lump sum within thirty (30) consecutive days after acceptance of the work and
the submission both of notarized contractor's affidavit and four copies of invoices, which are to include the
contract, account and job order numbers, if applicable.
Sample Service Agreement
Attached is a Sample Service Agreement that describes the county’s contractual terms and conditions to
include insurance requirements. The successful Firm will be required to enter into a service agreement with
Request for Qualifications (RFQ) – Architectural & Engineering Design Services for Drainage Inventory and Condition Assessment
5
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